2022-2023 Ethical Procurement and Employment Action Plans

ETHICAL PROCUREMENT STRAND ACTION PLAN 2022 ETHICAL PROCUREMENT STRAND ACTION PLAN 2022 2023 Promoting the development of ethical supply chains in the delivery of contracts for the police service in Wales 2023 Ethical Procurement Why When Who 1. Refresh the Modern Slavery Statement, summarise work completed during previous period and produce an updated Action Plan for 2022-23; publish on Police and Crime Commissioner's website. This meets the Statutory Requirement to publish an annual Statement Annually with Statement ready for publishing 31/07/22 DFR / Staff Officer 2. Strategic Procurement staff to complete the annual CIPS Ethical Procurement Training refresher. Ensures Strategic Procurement staff keep abreast of ethical supply chain considerations Annually / 31/03/2023 Head of Procurement Risk Assessment of suppliers identified as higher risk. We cannot assess all suppliers so this approach allows us to risk manage appropriately within our supply chain 3. Establish a plan to review NWP higher risk suppliers with a view to applying a Risk Assessment Tool. Agree higher risk areas of focus by 30/09/22 Head of Procurement 4. Procurement staff to consider incorporating the Supplier Risk Assessment Tool into contract mobilisation and ongoing contract management activity, to identify, evaluate and estimate the level of risk. Facilitates proportionate and appropriate identification and risk management of supply chain risks Head of Procurement Tool being applied by 30/09/22 5. Force to report payment performance statistics and publish quarterly on external website Meets statutory requirement Annually / 31/03/2023 Head of SSF 6. Engage with the Blue Light Commercial ethical supply chain work with a view to implementing good practice in force. Makes best use of resources and shares the work across policing 31/03/2023 Head of Procurement Ensure that Ethical procurement reporting is occurring at an appropriate level and frequency Ongoing. DFR / Staff Officer 7. Raise the reporting profile at a strategic level

EMPLOYMENT STRAND ACTION PLAN 2022 EMPLOYMENT STRAND ACTION PLAN 2022 2023 All Wales working to a common policy with buy-in across the organisations impacting mainstream and day to day business 2023 Employment Action Why When Who DFR / Staff Officer (via MDS Statement) 1. Ensure appropriate Whistleblowing channels are available and accessible to all employees. Empower staff to raise suspicions of unlawful and unethical employment practices Annually as part of Modern Slavery Statement Increases awareness of officers and staff , particularly relevant to those involved in expenditure or recruitment of workers 2. Ensure all staff have access to watch MDS briefing videos on Modern Day Slavery by disseminating through Force channels. Ensure published on Forcenet by 30/09/22 CS Exploitation Team 3.Ensure that any ethical dilemma issues are submitted to the Force Ethics Board for consideration. Improve awareness of ethical matters across the Force Ongoing. Head of Procurement / DFR / All 4. Update our recruitment policy to so that it specifies our requirement for ethical employment. Supports commitment to ethical employment within the Force 31/03/2023 Head of POD Supports commitment to ethical employment within the Force 5. Consider updating our employment contracts to ensure that employees are clear on our ethical employment requirements of them. 31/03/2023 Head of POD Supports commitment to ethical employment within the Force 6. Ensure the Ethical Employment Code of Practice is on the agenda of our Trade Unions 30/09/2022 DFR / Staff Officer

ENVIRONMENT STRAND 2022 ENVIRONMENT STRAND 2022 2023 Create a hostile environment for modern slavery 2023 Why Environment Action When Who 1. Ensure that Modern Slavery continues to be suitably considered and positioned in Policing priorities as part of the Strategic Planning process. Emphasis of Modern Slavery's position in the Police & Crime Plan and Force Delivery Plan. 31/03/2023 CC / PCC 2. Ensure that due consideration to creating a hostile environment for Modern Slavery is given when commissioning OPCC services. e.g. Modern Day Slavery Victim Help Centre. Commissioned services target Modern Slavery specifically. 31/03/2023 OPCC Commissioning Officer 3. Embed a culture of wider responsibility within the Force for all those involved in the procurement of goods and services regarding MDS beyond the core procurement team. Strategic planning recognises that ethical procurement in the supply chain is one strand of a wider work stream. Ensure periodic reporting to Strategic Finance & Resources Board / Ongoing Head of Procurement 4. Consider deliberate engagement with the local business community with a view to ensuring awareness and profile of the issues are involved. Local events have been held and engaged with to increase the local awareness and profile of modern slavery. 31/03/2023 OPCC Scrutiny & Policy Officer Strong working relationship across the organisations create a proactive environment against modern slavery within the organisation. 5. Ensure strong partnership working internally across key internal stakeholders. CS Exploitation Team 31/03/2023 6. Ensure wider partnership working is occurring beyond policing engaging wider stakeholders and partners. Welsh Policing s approach is collaborative in Policing and with wider partners. CS Exploitation Team 31/03/2023

ENFORCEMENT STRAND ACTION PLAN 2022 ENFORCEMENT STRAND ACTION PLAN 2022 2023 Improving intelligence gathering through compliance with the Code of Practice 2023 Enforcement Action Why When Who 1. Ensure operational officers have access to Modern Slavery Training as appropriate. Increases officers and staff awareness of modern slavery issues Review annual utilisation of MDS NCALT training by 31/03/2023 Head of Training 2. Link with PSD to establish process to ensure officers are aware of the Welsh Government Code of Practice when submitting a business Interest form. Raises awareness of ethical employment practices in the businesses where our staff have influence 30/09/22 Head of PSD