2023 General Meeting Agenda and Updates
The document outlines the agenda for the 2023 general meeting scheduled for April 1 at St. Albert Legion. It covers topics such as quorum, minutes, updates, budget presentation, fundraising initiatives, advertising programs, rule changes, new business, and more. Additionally, it discusses league updates including the season start date, bat testing, divisional alignment, concession changes, team fees, and payment options.
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Presentation Transcript
2023 General Meeting April 1, 2023 10:00 AM St. Albert Legion
AGENDA 1. Quorum / Minutes (VOTE) / Agenda (VOTE) Darren 10:05 2. Updates League Updates Board Member Portfolios / Committees Budget Presentation (VOTE) Fundraising Initiative Joel Joel Brian Lynda 10:15 10:25 10:35 10:55 3. Advertising Incentive Program Wayne 11:00 4. Information Items Policy Review League Procedures League Communications Joel 11:10 5. Rule Changes 6. Divisional Alignment 7. New Business 8. Adjourn (VOTE) Darren Joel Joel 11:30 11:40 11:45 2
Reserve for Housekeeping Rules of Order SAMSPA Bylaws 6.1 A quorum is 50% +1, rounded up (we require 28 teams present) 7.1 Each team gets one vote only 8.2 Resolutions presented during meeting by members require a 2/3rds majority vote to be heard at the meeting 8.4 A member should refrain from voting on matters where a conflict of interest exists 3
Quorum / Minutes / Agenda Approval Call to Order 1. Roll Call 28 teams required for Quorum 2. Motion to Adopt Minutes of Jan 28, 2023 General Meeting 3. Motion to Adopt Agenda for this Meeting 4
2023 League Updates Schedule Season Starts May 1 (15 weeks) 28 Games plus Playoffs Bat Testing Bats will require 2023 sticker Testing Weekend April 22/23, 2023 9:00 AM to 1:00 PM Teams have been notified In-Season Testing Tuesdays, 6:30 7:30 (6 slots) Schedule on website Divisional Alignment A/B DIV 17 Teams C/D DIV 12 Teams 40 DIV 5 Teams 50 DIV 5 Teams 60 DIV 8 Teams 70 DIV 6 Teams 5
2023 League Updates New Concession Operators - Menu changes (pizza, popcorn, slushies, noodle bowls, etc.) - Modest price increases from last year New Member of Grounds Crew - Manny Kelm Alley Kat Breweries - Craft beers will be introduced this year - Product selection underway (2-3 beers and 1 seltzer) 6
2023 Team Fees Dues for 2023 $2,550 per team except +70 Division who pay $1,910 per team Optional $200 team fee for unlimited batting cage for the season Despite numerous challenges, we have been able to maintain our league fees! Payment Options 50% of balance due April 1, all remaining fees due by May 1 eTranser funds to treasurer@samspaslowpitch.com Please include your team's name with the transfer What about rain-outs? There is time in August allocated for rainouts if needed Empty slots through season will be used upon reasonable notice 7
2023 Board Member Portfolios President (*) Joel McGovern Health & Safety Glen Dolynchuk Treasurer (*) Brian Dickson Facility / Concession Phil Presakarchuk Secretary / Rules (*) - Darren McBride Grants Trevor Zilm Marketing Wayne Hilsendeger Open Division Kyle Flasha Maintenance Marc Savard 40/40 Divisions Brian Shields Umpires Kelly Porter 60/70 Divisions Bob Franks Tournaments Bobby Weitzel (*) Signing Authority 8
2023 Budget Presentation Presentation by Brian Dickson 9
Fundraising SAMSPA Fundraising Tournament July 14-16 Supports our facility helps keep our fees down Mixed Tournament (6-4-EH) 5 Games Min Currently we have 14 teams, looking for 10 more Please spread the word! Volunteers Needed! Registration table, umping on Saturday only At the auction table As a batting cage supervisor Selling 50/50 tickets Looking for auction item donations and/or for team prizes. If you can help, please contact Lynda at admin@samspaslowpitch.com or 587.987.7454 10
Signage Advertising Program We Need Your Help Why is your league asking for Player s Participation? Revenue source for SAMSPA operations What benefits do you get? Extra cash for you or your team What can you do? Contact business/sponsor and explain options Confirm purchase and connect customer with our Operations Coordinator. What would be the impact of 57 teams each selling one board? 57 teams X $1,275 = $72,675 in gross revenue or $24,225 per year spread over the three-year term and each team/player earns $400 per signboard sold. 11
Signboard Advertising Program - Examples Bleacher Board / Picnic Tables Single Signboard Four Signboards Diamond Naming (3-year term) (3-year term) (5-year term) (3-year term) $1,275 per board (-$475) costs $800 sharing $4,800 for boards (-$1,675) costs $3,125 sharing $10,000 diamond (-$2,000) costs $8,000 sharing $2,075 per board (-$725) costs $1,350 sharing $400 to Seller $1,562.50 to Seller $675 to Seller $4,000 to Seller 12
Information Items Policies Alcohol and Drug Policy No bringing in outside liquor No drinking in dugout or surrounding area while game is on First offense $100, second offense is team expulsion from league Air Quality Policy Use Air Quality Health Index (AQHI) at http://airquality.alberta.ca/map/ AQHI = 7-9 (President makes call) AQHI = 10+ (Games cancelled) 13
Information Items Policies Roster Policy Team rosters due no later than June 1 Submit via webpage Teams can only use players on roster for playoffs Maximum roster size of 25 Players cannot be on two roster in same Division Failure to submit roster by due date will result in forfeited games after June 1 until roster is submitted Uniform Policy Minimum of 7 players should have matching uniforms Jerseys are to include numbers Caps are optional, but should match Teams have until June 30 to comply 14
Information Items Policies Smoking Policy SAMSPA is non-smoking except designated smoking areas Last year, cigarette butts were found often at/in dugouts Cannabis Policy Our guidance on Cannabis restrictions come from the City of St. Albert Space leased from the City is considered public and as such, consumption of cannabis is not permitted at SAMSPA Please review all policies and rules on the SAMSPA website and ensure your players are familiar with them. 15
Information Items League Procedures Player Waitlist We have 16 players looking for teams on website Protests File protests with SAMSPA Operations Coordinator at admin@samspaslowpitch.com Game Sheets Keep until end of season Posting Scores Post via website or app (TBD) by winning team no later than next day Cancellations / Defaults Must provide 24 hours notice for cancellation otherwise subject to a $100 fine Add note about reschedule opportunities Key Dates Schedule Release: April 14, 2023 League Start: May 1, 2023 Cages Open: TBD Team Practices: TBD 16
Information Items League Procedures Practice Times TBD Subject to playability More info in a few weeks Inquire with SAMSPA Operations Coordinator at admin@samspaslowpitch.com League Communications Mandatory Player Emails Safety Update First Aid kits and Defibrillator will be accessible at the Concession Fire extinguishers to be checked Glen Dolynchuk is our Player Safety Director Field Condition (web, phone, text) Web: Field Conditions Page Phone: 780-460-7234 (Option 1) Text Notifications Posted at 2PM Immediate Assistance: call Lynda (587) 987-7454 17
Information Items New Changes Rescheduling Games (new this year) Teams can identify near-term diamond openings and request a re-schedule, rather than outright cancelling games. Subject to availability Inquire with SAMSPA Operations Coordinator: admin@samspaslowpitch.com Birthdate tracking SAMSPA only requires birth year for age-restricted divisions For players sensitive to sharing birthdate, you can use 01/01 as MM/DD New Website Sports Engine acquired League Athletics We need to completely upgrade our website We are still working through the implications stay tuned 18
Information Items Text Notifications TBD based on new website capabilities. Stay tuned. Umpires EDSUA is actively recruiting more umpires. Some members of our league are already onboard, but they are looking for a few more. Please pass this on to your team members. 19
Rule Changes No rule changes for 2023 Rules are posted on SAMSPA Website please review Rule Changes to consider for 2024 1 and 1 Count Mandatory Helmets Eliminating Metal Cleats Mandatory Helmets Batters Pitchers Pitcher Matts Balls 20
Grant Application Applying to CFEP (Provincial) and CCGP (Municipal) for funding a Refurbishing Project Plumbing Upgrades Bringing things to code, new HW tank Lighting in concession Cash Registers Pole Barn Screens Painting Dugouts Pole Barn Pole Barn Roof (non reflective) D1 Dugout Rebuild (3rd Base side) 21
SAMSPA Diamond Naming Sponsors SAMSPA Diamond Naming Sponsors SAMSPA Diamond-Naming Sponsors D2 D1 D3 D4 22
SAMSPA Signboard Sponsors 4-Fence Board Sponsors Fence Board Signage Bleacher/Picnic Table Package Top Hat Advisory Sturgeon Auto Body View Office Tech Mission Fun and Games Phoenix Fence Riverside Honda & Skidoo Grandin Agencies MFP Allstate Resources Edmonton Police Recruitment Sturgeon Animal Hospital St. Albert Inn & Suites First Truck Center HIS Trucking Canadian Brewhouse Re/Max Ross Storoshenko Original Joe s Canadian Fence Musco Lighting Alley Kat Brewery Labatt Breweries Southview Acura Sparklean Restoration Tri-Tec Project Mgmt. Core Networks 23
New Business From the floor? Motion to Adjourn (Poll 5) 24
