Accounts Payable and Travel Deadlines in August and September 2017

Accounts Payable Presentation AA/FM Round Up 8/14/2017 Invoice Procedures-Year End Deadlines August/September-Calendars FM Signature Authority Form

FY17 Invoice Reminders There are a couple of weeks left in FY17 and the Business Office would like to remind you of the following: Check cycles are scheduled to run every Thursday except for the week of 8/28/17. That check cycle will be on Wednesday 8/30/17. This will be the last check cycle for fiscal year 2017. Forward all invoices to AP for Processing (i.e. Wal-Mart receipts, HEB receipts, Jason s Deli, etc.) If an invoice pertains to an open PO, note on the invoice if it is a Final invoice. This will close out PO balance. Route original signatures/approvals to AP upon receipt of the invoice or no lather than 3 business days. Call if you have any questions about pending invoices

FY 17 Invoice/Travel Deadlines Deadlines: Fiscal Year End 8/31/17 Thursday 9/7/17 is the final date to submit travel documents for travel taken 8/31/17 and prior Tuesday 9/12/17 is the final date to submit invoices for services or goods delivered on 8/31/17 or prior to Accounts Payable for payment processing.

Accounts Payable/Travel Deadlines August 2017 AUGUST 2017 CALENDAR MONTH CALENDAR YEAR AUGUST 2017 1ST DAY OF WEEK SUNDAY Sunday Monday Tuesday Wednesday Thursday Friday Saturday 30 31 1 2 3 4 5 daily note s Check cycle 6 7 8 9 10 11 12 daily note s Check cycle 13 14 15 16 17 18 19 daily note s AA Roundup Check cycle 20 21 22 23 24 25 26 daily note s Check cycle 27 28 29 30 31 1 2 End of Fiscal year-purchased items rec'd after today will be expensed in FY2018. FINAL FY2017 T&E Management System Transactions daily note s Departmental Signature Authority Form due FY2017 FINAL check cycle 3 4 Notes daily note s 8/31/17 - Final day to post FY2017 travel items in Travel & Expense Management System (online Travel)

Accounts Payable/Travel Deadlines September 2017 SEPTEMBER 2017 CALENDAR MONTH SEPTEMBER CALENDAR YEAR 2017 1ST DAY OF WEEK SUNDAY Sunday Monday Tuesday Wednesday Thursday Friday Saturday 27 28 29 30 31 1 2 daily note s 3 4 5 6 7 8 9 daily note s AP check cycle - FINAL FY2017 Paper Travel documents LABOR DAY HOLIDAY 10 11 12 13 14 15 16 daily note s FINAL FY2017 AP documents due, including construction and items/services rec'd prior to 8/31/17 AP check cycle 17 18 19 20 21 22 23 daily note s AP check cycle College Wide Professional Dev Day 24 25 26 27 28 29 30 daily note s AP check cycle 1 2 Notes daily note s

Financial Manager Signature Authority Form An Alert Notice will be e-mailed tomorrow, 8/15/2017, with the Departmental Signature Authority form. Please submit the completed form by the 8/29/2017 deadline to Accounts Payable attention Yolie Guerra. This form is for the new fiscal year It should have FY2018 in the title Please contact Yolie Guerra (X4691) if you have questions.

Thank you 1. Please remember that all items received, services rendered and travel occurring on 8/31/17 or prior must be processed for payment with FY2017 budget 2. Any items received, services rendered and travel occurring after 8/31/17 will be processed with FY2018 budget