ACE Impact Project Virtual Workshop Overview

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Verification, review, and submission guidelines for ACE Impact Project results. Includes statistics on student verification and research publications relevance. Learn about the quality assessment and the process of advancing postgraduate education in Africa.

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ACE Impact Project 5th ACE Impact Virtual Regional Workshop ACE IMPACT RESULTS VERIFICATION Process, Overview & Guidelines Mrs Adeline Addy M&E Specialist, ACE Impact, Association of African Universities Ms Maud-Andree Kouadio Education Consultant, World Bank Mr Emmanuel Ansong Procurement Specialist, ACE Impact, Association of African Universities 26th May 2021 ACE Impact Project - advancing the quality, quantity and access of postgraduate education in Africa

Results Submission Download and use current template Quality check data Submit results under appropriate period Upload necessary documents and click on submit Review, Feedback & Revisions Adhere strictly to revision guidelines and timelines Ensure revised versions are uploaded Further revisions not possible after submission deadline Verification & Draft Reports Verification of Student & Internship Results: Process Timeliness Participatory Transparency Sensitize students/ finalise reports Facilitate process Follow up on no response students Communicate any challenges to RFU Reports Finalisation Review draft reports Notify RFU on discrepancies Verification Letters Process disbursement request immediately for timely disbursements

Overview of Verification: Enrolments & Internships (DLRs 3.1, 3.2, 3.4 & 5.2) Students Verification Statistics N=5,979 Eligible: 98% Response Rate: 91% Verification Rate: 83% High Quality Data Competence in use of online platform PhD, 750, 12% Interns, 1,137, 19% Stellar Performance: 100% Eligibility, Response, Verification & Disbursement Rates IT IS POSSIBLE!!! CApIC (Nigeria); CEA-VALOPRO (C te d Ivoire); WACCBIP-NCDS & WACCI (Ghana) BSc, 1,065, 18% LESSONS: Data collection and tracking are essential Data Quality Checks are critical involve the students Timely and correct submission is key MSc, 3,027, 51%

Verification: Research Publications (DLR 4.2) Quality Assessment Relevance Assessment Publication Relevance Not Relevant to ACE, 58, 9% Relevant to ACE, 573, 91% Experts concerns: Reasons for rejection Authors affiliation to centre not clear Context of research Unclear or no alignment with centres objectives No reference to the ACE Impact Project Low impact journals Not a valid journal type 56 ACE affiliation not given 54 Not a valid article type 35 Duplicate submission 20 Year of publication before 2019 or 12 Article is not published or pre-print 4 Editorial bias 1 Article not found 1 Affiliation is not related to the ACE 1 0 10 20 30 40 50 60

Verification: Programme Accreditation (DLR 4.1) ACE CEA-2iE, Burkina Faso Programme MSc Water, Sanitation and Hydro- agricultural Development Accreditation 2 Existing & 3 New Centres in Burkina Faso and Ghana achieve results International (CTI) CoE_2iE, Burkina Faso BSc Civil Engineering, Building and Public Works MSc Electrical and Energy Engineering MSc Water Resources Engineering MSc Water Supply & Environ. Sanitation PhD Water Resources Management PhD Water Supply & Treatment Technology WACWISA, Ghana MSc Irrigation and Drainage Engineering PhD Irrigation and Drainage Engineering CoE_KEEP, Ghana MSc Computer Engineering MSc Materials Engineering MSc Telecommunications Engineering PhD Computer Engineering PhD Telecommunications Engineering 14 Programmes accredited 5 PhD STEM Programmes 8 MSc STEM Programmes 1 BSc STEM Programme 2 International (valid for 5 years) 12 National (valid for 3 years) RWESCK, Ghana National (GTEC) National (GTEC)

Verification: External Revenue (DLR5.1) US$ 28,031,891.04 Benin, Burkina Faso, C te d'Ivoire, Ghana, Nigeria & Togo (Fees, Grants, Consultancy Fees) Revenue Genrated (USD) National, 9,937,909.8 2, 36% International, 14,371,691.15, 51% Regional, 3,722,290.0 7, 13%

Verification: External Revenue (DLR5.1) US$ 28,031,891.04 Benin, Burkina Faso, C te d'Ivoire, Ghana, Nigeria & Togo (Fees, Grants, Consultancy Fees) Revenue Genrated (USD) 2ND ACE IMPACT: REVENUE GENERATED National, 9,937,909.8 2, 36% NAT REG INT'L 100% International, 14,371,691.15, 51% 80% 60% 40% 20% Regional, 3,722,290.0 7, 13% 0%

Verification: Teaching and Research Environment (DLR 4.3) COUNTRY TOGO GAMBIA DJIBOUTI GUINEA SENEGAL NIGER BURKINA (5 centers) BENIN CENTER CERVIDA STEE STATUS Partially approved Center to: 1. Submit formulation of approved milestones 2. Finalize pending milestones for final review CoE_DJ CEMS AGRISAN EMIG CEFORGRIS CFOREM CoE_EIE ACEPHAP CEFOR ACETEL ACEITSE ACEMFS ACENPEE CERME ACECoR RWESCK WACWISA WACCI TReCK RCEES WAGMC ACEGID CERHI PUTOR CEFTER CERPP CERSA CEALT CEA-PCMT CEA-AGIR IEA/MS4SSA ITECH_MTV 2iE C2EA CEA-SMIA SPED CApIC ACEDHARS CDA OAU-OAK All milestones' formulations reviewed and approved 3 conditionally CoE_2iE Verification for achieved milestones opened Upon centers request for online verification Quarterly for onsite verification Next round planned for July 2020 FUELS NIGERIA (12 centers) Fully approved Final approved submitted TOGO GHANA (9 centers) CoE-KEEP WACCBIP ACENTDFB NIGERIA (5centers) NIGER TOGO

Verification: Teaching and Research Environment (DLR 4.3) Reminder on Key Verification criteria Environmental and Social Management Plan (ESMP) Self-certification on national procurement rules National procurements rules Compliance with the national/university policies Letter from center s management to WB Manage environmental and social impacts from civil work Prepared in conjunction with WB Disclosed in-country and at the World Bank website Before commencement of any eligible activities Session on Wednesday and Thursday 9

Verification: Fiduciary Management (DLRs 6.1 6.4) DLR 6.1 Timely fiduciary reporting DLR 6.2 Functional internal audit committee 1. Few centers submitted results Internal Audit Committee creation docs 7 Centers Benin, Guinea & Togo Internal Audit reports 4 Centers All Benin centers & CERSA-Togo Minutes of Committee Only CERSA submitted (achieved 100%) 1. 2. 90% of centers submitted results 97 % earned 50% of yearly earnings For submission of IFRs Due on Feb 25 Financial and Procurement audits due in June 2021 and 2022 3. 4. Recommendations Submit all documents as indicated BY DUE DATE to earn disbursements All documents to be sent to country FMS (with copy to reg. team) and submit on M&E portal Centers to recruitment of FMS/accountants ASAP to complete DLR activities 2. Recommendations First submission for Internal Audit Committee requires decree of creation, chart and first minutes of committee Centers to recruitment of internal audits ASAP to complete DLR activities 10 Next round of verification planned after Financial audits due date (July September 2021)

Verification: Fiduciary Management (DLRs 6.1 6.4) DLR 6.3 FM online transparency of ACE DLR 6.3 Current Status Progress 1. 18 Centers have earned an average of 47% of DLR 6.3 as of May 3 Only 3 centers with 100% (RWESCK, WACCI, & CERSA) Most missing documents: Procurement Audit and Annual Work Plan 16 16 14 2. 14 12 Number of Centers 12 3. 10 8 Recommendations 1. Display all documents on center website in addition to submission on the M&E Portal. 2. Ensure that documents are easily accessible from center s homepage 3. Check that links are working; some documents did not load and were not counted 6 4 4 3 2 0 0% 25% Percentage of DLR 6.3 Completion 50% 75% 100% Next round of verification planned after Financial audits due date (July September 2021) 11

Verification: Fiduciary Management (DLRs 6.1 6.4) DLR 6.4 Quality of Procurement planning 1. All submissions should be submitted to AAU/WB procurement specialists with copy to reg. team and on M&E portal Approved procurement plans Procurement audits 2. Verification criteria Procurement Performance Reporting Status of Procurement Activities (numbers/amounts) Procurement implementation performance reporting Summary of Procurement Report 3. Deep dive session on verification process during breakout sessions this afternoon & on Thursday Next round of verification planned after Financial audits due date (July September 2021) 12

DLRs 3.3, 4.1 & 5.1 (PSTC, Prog. Accreditation & Revenue) Report Submissions: 1 11 June 2021 Verification: 14 25 June 2021 DLRs 6.1 6.4 (Fiduciary Management) IFRs, Audit Reports, etc. submission: 15 Jul 13 Aug 2021 Verification: 16 Aug 1 Sept 2021 Revisions: 15 25 Sept 2021 Verification letter: 30 Sept 2021 Next Steps Next Steps DLRs 3.1 3.4, 4.2 & 5.2 (Students, Publications & Internships) Report Submissions: 1 8 Dec 2021 Feedback & Revisions: 15 Dec 2021 4 Jan 2022 DLR 4.3 (Improved Teaching and Research Environment) Call for verification: 15-30 July 2021 Onsite visits (if feasible): 15-30 Aug 2021 Feedback & revisions: 1-15 Sep 2021 Other DLRs On demand Every trimester Details to be provided on DLRs 2.1, 2.2, 5.3 & 7.5 in upcoming workshop