Advanced Clinical Phase Scheduling Overview and Timeline
Explore the advanced clinical phase scheduling, curriculum, graduation requirements, and logistics in the M4 year. Detailed calendar, components, and individualized schedules for clinical rotations and electives to meet professional goals.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Advanced Clinical Phase Scheduling Kerri A. Thom, MD, MS Associate Dean for Student Affairs
Date Workshop Oct 23 PoM3: Intro to Residency Applications and CV Writing* Nov 19 (4:30) Taking a Gap Year: Considerations and Planning Jan 13 (2 PM) Advanced Clinical Phase Scheduling* Jan 13 (3 PM) Registration and Timing of Step 2* Jan 13 (4 PM) Applying for External Rotations, Navigating VSLO with Student Panel Feb 5 PoM3: Junior/Senior Day* Apr/TBD The Residency Application Overview A Look Ahead Apr/TBD Preparing for your OSA Meeting and the MSPE Apr/May OSA Specialty-specific Advising Apr Personal Statement Writing (Asynchronous) Spring Personal Statement Writing Workshops (Multiple Offerings) May/TBD The Preliminary and TY Application May-Jun OSA 1:1 Advising Sessions* *Mandatory Sessions Jun 3 (4PM) Residency Application Workshop (ERAS, SF, Central App) Aug/TBD Interview Preparedness + Mock Interview Program Jan/TBD Post Interview Advising Mar/TBD Match Week Workshop*
Overview and Timeline The Advanced Clinical Phase (M4) Curriculum Graduation Requirements Scheduling Logistics Resources
Fourth Year Calendar: 2025_2026 FINISH THIRD YEAR CLERKSHIPS START OF FIRST FOURTH YEAR ROTATION* START OF NEW ACADEMIC YEAR SUMMER BREAK WINTER BREAK 12/20/25 1/4/26 6/21-7/6 VARIABLE VARIABLE JULY 7, 2025 *ALL HOLIDAYS PER TEAM/DEPARTMENT LAST POSSIBLE DAY OF FULL ROTATIONS GRADUATION OME Calendars 5/14/26 - TENTATIVE 4/24/26
The Advanced Clinical Phase Pre-Clerkship Phase Clerkship Phase Advanced Clinical Phase Begins after completion of the Clerkship Phase Includes clinical rotations beyond core clerkships Individualized, personal schedules to meet personal and professional goals within the framework of graduation requirements
The Advanced Clinical Phase: Components Pre-Clerkship Phase Clerkship Phase Advanced Clinical Phase 2 Sub-Internships ( Selective ) 5 Electives 1 Transition to Residency Additional Graduation Requirements
The Advanced Clinical Phase: Components Pre-Clerkship Phase Clerkship Phase Advanced Clinical Phase 2 Sub-Internships ( Selective ) 5 Electives 1 Transition to Residency (TTR) Additional Graduation Requirements = Eight 4-week Rotations
The Advanced Clinical Phase: Scheduling Scheduling is done in TWO phases 1. MedScope Scheduling for Must Haves Series of surveys Feb through Mar Equity in adding key rotations to meet residency application goals and core graduation requirements 2. Self Schedule for everything else
The Advanced Clinical Phase: Sub-I 4-week clinical rotations with direct patient care at an intern level demonstrating independent thinking and clinical decision making TWO Sub-Internships are required Must be completed on campus i.e. in our catalog High level of responsibility, absences should be minimized
The Advanced Clinical Phase: Electives 4-week clinical rotations allowing students to add personalization as well as breadth and depth to their curriculum - Many different elective choices! FIVE Electives are required Up to (and no more than) TWO Pre-Clerkship Electives may count At least TWO electives must be on campus (i.e. in catalog) Pre-clerkship electives are on campus
The Advanced Clinical Phase: Electives (and SI) Flexible options within framework of graduation requirements Consider personal and professional interests and goals You may consider courses that will Help you explore or confirm a specialty of interest Fulfill a personal interest Be useful in preparation for internship Be useful in preparation for specialty-based courses (e.g. pre-reqs) Achieve other professional goals, e.g., Research
The Advanced Clinical Phase: Electives (and SI) Universal to Specialty Universal Skills Addiction Medicine Dermatology Emergency Medicine Endocrine & Diabetes Infectious Disease Laboratory Medicine Ophthalmology Psychiatry Radiology Pain Management Patient Safety/Quality Improvement Palliative Care Anesthesiology Emergency Medicine Internal Medicine Sub I Critical Care
The ACP: Resources + Getting Started General Advising UMSOM Residency Application Manual https://www.medschool.umaryland.edu/osa/residency-application-manual-/ Specialty Advisors & Senior Students Feb 5: PoM 3 Junior/Senior Day OSA Advisors Scheduling Office Hours for your class in January A list of advisors (departmental faculty, students, and OSA) by specialty are included in the Residency Application Manual: https://www.medschool.umaryland.edu/osa/residency-application-manual- /career-and-residency-advising---general-resources/
The ACP: Resources + Getting Started Logistics OSA Academic Handbook Clinical Scheduling https://www.medschool.umaryland.edu/osa/handbook/clinical-scheduling-and-sites/ Course Catalog (log in through MedScope) Academic Calendar Graduation Requirements Elective and Sub I Considerations Away Rotation Information Self Scheduling Guidance
The Advanced Clinical Phase: TTR Transition to Residency is designed to prepare you for your first day of residency 4-Weeks: 1 wk general bootcamp + 3 wks specialty based Block 10: March 30- April 24, 2026 Except General Surgery Block TBD (usually Feb or Mar) Mon-Fri, no overnights, no weekends Specific schedules set ~ 1 month in advance
The Advanced Clinical Phase: Other Requirements At least ONE elective or SI in Internal Medicine At least ONE elective must have an Ambulatory designation At least ONE Clinical rotation, in the course catalog in the semester of graduation All designations are noted by tags in the course catalog
The Advanced Clinical Phase: Ambulatory Dr. Millstein, Course Director, will explain Ambulatory Scheduling At least ONE of your Electives must have the Ambulatory designation/tag All Ambulatory rotations MUST be scheduled through Course Administrator/Director Cannot use Add/Drop process to add or change Ambulatory rotation without course approval
The Advanced Clinical Phase: Components Pre-Clerkship Phase Clerkship Phase Advanced Clinical Phase 2 Sub-Internships ( Selective ) 5 Electives 1 Transition to Residency (TTR) Additional Graduation Requirements Pass OSCE Complete the FRCT Scholarly Project Take Step 2 Complete Exit Interview with Financial Aid
OSCE All students must take and pass an OSCE to graduate Must complete core clerkships (except EM/Anesthesiology) first Will occur in May/June (scheduling around March) Must be a registered student to complete OSCE Students on leave or off-cycle may need to schedule an alternative date in coordination with OME/OSA
FRCT Scholarly Project All students must complete an FRCT Scholarly Project to graduate Course Director: Dr. Matteson January 31, 2025: If you have not submitted an FRCT proposal by this date, you must schedule a Research Elective and an FRCT month in the Fall 2025 term Research Elective counts as 1 of 5 electives; must be coordinated in advance with course director, Dr. Carey FRCT month does NOT count as an elective; cannot be co-scheduled with another rotation June 30, 2025: If you have not submitted a Final report by this date, you must schedule an FRCT month in the Fall 2025 term
How to Plan for USMLE Step 2? Must take Step 2 CK before 4/24/2026 to graduate In reality, must have score for residency applications (e.g., Sept 2025 tentatively) Strongly consider taking CK in May/Jun/Jul if your schedule can accommodate *2025 Match Cycle Must take Step 2 by July 26th to get scores back
USMLE Step 2 Other Considerations Recommend taking an unscheduled month for study prep Use materials provided by NBME for study Do not schedule CK for first day of a rotation TODAY Mandatory Step 2 Preparation Meeting Gillis, Tess, MBA, MJ Senior Academic Development Specialist HSF-I 314 410.706.7669 tgillis@som.umaryland.edu Episode 30: Step 2 CK
Pass ALL (9) third-year clerkships Graduation Requirements Pass ONE 2-week elective (linked with Peds) Pass TWO Sub-internships (4-weeks each) Pass FIVE 4-week electives (see elective criteria) Pass ONE PoM 4: Transition to Residency Pass OSCE https://www.medschool.umaryl and.edu/media/som/offices-of- the-dean/student- affairs/documents/Graduation- Requirements-Worksheet.pdf Complete the FRCT Scholarly Project Take Step 2 Complete Exit Interview with Financial Aid
Pre-Scheduling All clerkships must be scheduled BEFORE the Advanced Clinical Phase (M4) scheduling begins ** Review your portfolio schedule ** Placed as early in your schedule as possible Assigned by lottery All clerkships (except EM/Anes) must be completed before Step 2 Can schedule electives/SIs before (be aware of pre-requisites)
Pre-Scheduling All clerkships must be scheduled BEFORE the Advanced Clinical Phase (M4) scheduling begins ** Review your portfolio schedule ** Placed as early in your schedule as possible Assigned by lottery All clerkships (except EM/Anes) must be completed before Step 2 Can schedule electives/SIs before (be aware of pre-requisites) It is the student s responsibility to ensure ALL requirements (outstanding clerkships, 2-week elective) are scheduled and completed
Outstanding Clerkships Now Initial Scheduling Process SubI #1/Key Rotation Jan 31 Feb 7 - Done in phases - Complete a survey for each phase Ambulatory Feb 12-18 - Best fit for the class, not first-come-first-served - Ability to adjust your schedule before final ( swap ) Electives Feb 26-Mar 3 - Must have sfirst, Like to s later Swap - No special approval electives during this process opportunity SubI #2 Mar 10-17 - All remaining scheduling through Drop/Add Dates listed are survey start/stop times; schedules will be posted within one week of survey closing
External (Away) Rotations External Rotations are NOT required for all Student may choose to do away rotations for multiple reasons Jan 13, 2025 - External Rotation Workshop (TODAY!) Certain specialties they are required: EM Certain specialties they are expected: PM&R, Child Neuro (no home programs) Dermatology, Neuro Surg, Ophtho, Ortho, OTO, Plastics, Urology May also be considered in some circumstances re: geographic preference
OK, but how do Aways work anyway? Deciding where to apply Location/program of interest Advice from specialty advisors Discuss with OSA Calendars may not match speak with OSA Dean
OK, but how do Aways work anyway? Most schools/programs schedule their away rotations through VSLO (Visiting Student Learning Opportunities) You will receive authorization for VSLO in January All students must review a short module and attest to expected practices to gain access to VSLO UMSOM Contact: Bailey Jenkins Schools not participating in VSLO follow instructions on webpages Regardless, you MUST register with UMSOM to get credit! UMSOM Contact: Brian Wynder
OK, but how do Aways work anyway? THIS IS REALLY IMPORTANT You MUST register with UMSOM before the rotation to get credit! UMSOM Contact: Brian Wynder IF YOU DO NOT REGISTER with UMSOM You will NOT receive credit toward graduation It will NOT be on your transcript You are NOT covered for Malpractice insurance You WILL receive a professionalism citation, which may be noted on your MSPE
What about international electives? Follow process for off campus electives Additional paperwork is required Countries with Department of State Travel Advisories above level 1 may require additional approvals UMSOM Registrar Contact: Brian Wynder UMB Center for Global Engagement
Electives Requiring Special Approval Advanced Dermatology Family Medicine in Kenya Infectious Disease Zambia Legislative Medicine Neurology Elective ReVitalizing Education Public Health Patient Safety Quality Improvement Research Elective Sports Medicine Women s Health in Family Medicine, Eastern Shore These Electives will NOT be schedule through the MedScope Survey Scheduling Process; can add these later via Drop Add. Course Contacts listed in Course Catalog
What else? Scheduling Interview Months Students may leave one (or two) unscheduled months during peak interview times Typically, Oct, Nov, Dec, Jan Discuss ideal months with OSA/Department mentors Do NOT schedule Away rotations and avoid SubIs during interview months if possible Some leeway for missed days for interviews, at discretion of course director, must be discussed in advance
May (11) 4/28 to 5/23 5/26 to 6/20 Jun (12) Jul (1) 7/7 to 8/1 Aug (2) 8/4 to 8/29 Sep (3) 9/1 to 9/26 6/21 to 7/6 Sample MSIV Schedule 2-week vacation Elective #2 (Or Away) Elective #3 (or Away) Elective #1 OFF (Step 2) Sub-Intern #1 Oct (4) Nov (5) Dec (6) Block 11, 12 Spring 2025 Block 1 Fall 2025 Block 3 - Residency Applications Due (9/25, Tentative) 12/20 to 1/4 9/29 to 10/24 10/27 to 11/21 11/24 to 12/19 Elective #4 (Ambulatory) OFF OFF Winter Break (Interviews) (Interviews) One of many possible schedules -Option 1 Clerkship Start 4/22/2024 Jan (7) 1/5 to 1/330 Feb (8) 2/2 to 2/27 Mar (9) 3/2 to 3/27 Apr (10) 3/30 to 4/24 May Sub-Intern #1 (Clinical) Elective #5 (IM) Graduation / Unscheduled OFF TTR
May (11) 4/28 to 5/23 5/26 to 6/20 Jun (12) Jul (1) 7/7 to 8/1 Aug (2) 8/4 to 8/29 Sep (3) 9/1 to 9/26 6/21 to 7/6 Sample MSIV Schedule 4-week Clerkship 2-week vacation Elective #1 (Or Away) Elective #2 (or Away) OFF (Step 2) Sub-Intern #1 Oct (4) Nov (5) Dec (6) Block 11, 12 Spring 2025 Block 1 Fall 2025 Block 3 - Residency Applications Due (9/25, Tentative) 12/20 to 1/4 9/29 to 10/24 10/27 to 11/21 11/24 to 12/19 Elective #3 (Ambulatory) OFF Winter Break Elective #4 (Interviews) One of many possible schedules -Option 2 Clerkship Start 5/20/2024 Jan (7) 1/5 to 1/330 Feb (8) 2/2 to 2/27 Mar (9) 3/2 to 3/27 Apr (10) 3/30 to 4/24 May Sub-Intern #1 (Clinical) Elective #5 (IM) Graduation / Unscheduled OFF TTR
May (11) 4/28 to 5/23 5/26 to 6/20 Jun (12) Jul (1) 7/7 to 8/1 Aug (2) 8/4 to 8/29 Sep (3) 9/1 to 9/26 6/21 to 7/6 Sample MSIV Schedule 2-week vacation Elective #3 (Or Away) Elective #4 (or Away) Elective #2 OFF (Step 2) Sub-Intern #1 Oct (4) Nov (5) Dec (6) Block 11, 12 Spring 2025 Block 1 Fall 2025 Block 3 - Residency Applications Due (9/25, Tentative) 12/20 to 1/4 9/29 to 10/24 10/27 to 11/21 11/24 to 12/19 Elective #4 (Ambulatory) OFF OFF Winter Break One of many possible schedules -Option 1 Clerkship Start 4/22/2024 (Interviews) (Interviews) Jan (7) 1/5 to 1/330 Feb (8) 2/2 to 2/27 Mar (9) 3/2 to 3/27 Apr (10) 3/30 to 4/24 May Sub-Intern #1 (Clinical) Elective #5 (IM) OFF Graduation / Unscheduled OFF TTR
May (11) 4/28 to 5/23 5/26 to 6/20 Jun (12) Jul (1) 7/7 to 8/1 Aug (2) 8/4 to 8/29 Sep (3) 9/1 to 9/26 6/21 to 7/6 Sample MSIV Schedule 4-week Clerkship 2-week vacation Elective #3 (Or Away) Elective #2 (or Away) OFF OFF (Step 2) Sub-Intern #1 Oct (4) Nov (5) Dec (6) Block 11, 12 Spring 2025 Block 1 Fall 2025 Block 3 - Residency Applications Due (9/25, Tentative) 12/20 to 1/4 9/29 to 10/24 10/27 to 11/21 11/24 to 12/19 Elective #4 (Ambulatory) OFF Winter Break Elective #5 One of many possible schedules -Option 2 Clerkship Start 5/20/2024 2 Pre-clerkship electives (Interviews) Jan (7) 1/5 to 1/330 Feb (8) 2/2 to 2/27 Mar (9) 3/2 to 3/27 Apr (10) 3/30 to 4/24 May Sub-Intern #1 (Clinical) Elective #5 (IM) OFF Graduation / Unscheduled OFF TTR
So, what if I want to change? After the schedules are finalized and the departments have copies, add/drop processes must be completed to make changes and receive credit Two weeks notice for elective and one month for subI or Ambulatory Drops within these parameters may be done by students through your Portfolio Any changes to Ambulatory block must be approved by Ambulatory Course Director/Administrator Brian Wynder SOM Records & Registration Coordinator Office: HSF 1 Rm 147 Email: bwynder@som.umaryland.edu
Considering a Gap/Leave? Review the Leave of Absence Policy and LOA Resource Page Review the PPT/Video on Leave on your MedScope Class page Meet with an OSA Dean Consider impact on Financial Aid (meet with FA Counselor)
Need More Information? Stay on top of your emails and meet survey deadlines MedScope Class page Residency Application Manual Academic Handbook Scheduling
Date Workshop Oct 23 PoM3: Intro to Residency Applications and CV Writing* Nov 19 (4:30) Taking a Gap Year: Considerations and Planning Jan 13 (2 PM) Advanced Clinical Phase Scheduling* Jan 13 (3 PM) Registration and Timing of Step 2* Jan 13 (4 PM) Applying for External Rotations, Navigating VSLO with Student Panel Feb 5 PoM3: Junior/Senior Day* Apr/TBD The Residency Application Overview A Look Ahead Apr/TBD Preparing for your OSA Meeting and the MSPE Apr/May OSA Specialty-specific Advising Apr Personal Statement Writing (Asynchronous) Spring Personal Statement Writing Workshops (Multiple Offerings) May/TBD The Preliminary and TY Application May-Jun OSA 1:1 Advising Sessions* *Mandatory Sessions Jun 3 (4PM) Residency Application Workshop (ERAS, SF, Central App) Aug/TBD Interview Preparedness + Mock Interview Program Jan/TBD Post Interview Advising Mar/TBD Match Week Workshop*
