Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS Management Team Overview

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 AENEAS WP1 AENEAS Management Support Team (AMST) by Rob van der Meer, ASTRON 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 1

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Management Team Team Michiel van Haarlem Michael Wise Rob van der Meer Marjan Tibbe Ivona Kostadinova aeneasproject@astron.nl secretaryaeneas@astron.nl kostadinova@astron.nl Manage the project (keep the partners on time and on budget) Deliverables Budget Reporting Periodic Review 1 results Communication Amendment 1 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 2

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Deliverables / Milestones mont D# Description WP Party Status h 18 Submitted again 28 Feb 2019 D2.2 ESDC User Requirements WP2 1 - ASTRON Report on suggested solutions to address each of the key software areas associated with running a distributed ESDC D3.3 Preliminary System sizing report D3.2 WP3 2 - UMAN 24 Submitted on time WP3 2 - UMAN 24 Submitted on time D5.3 Design recommendations #1 WP5 4 - INAF 24 Submitted on time D5.4 Design recommendations #2 WP5 4 - INAF 24 Submitted on time D6.1 AAI requirements and AAI architecture design WP6 7 - EGI.eu 24 Submitted on time D6.2 AENEAS Service Portfolio WP6 7 - EGI.eu 24 Submitted on time D4.3 ESDN network architecture and costing WP4 6 - GEANT LTD 27 On track D5.5 Applicability of VO framework WP5 4 - INAF 28 On track D5.6 User interaction model resourcing WP5 4 - INAF 28 On track D5.7 Growing the ESDC community 26 March 2018 WP5 4 - INAF 28 On track AENEAS all-hands meeting, Nice, France 3

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Deliverables / Milestones mont D# Description WP Party Status h 32 D4.4 Global network architecture and costing WP4 6 - GEANT LTD On track D2.3 ESDC Design Study WP2 1 - ASTRON 33 On track D4.5 Data Transport Tests and Recommendations WP4 6 - GEANT LTD 34 On track D5.8 Final integration of WP5 materials WP5 4 - INAF 34 On track D2.4 ESDC (preliminary) implementation plan WP2 1 - ASTRON 36 On track D3.4 Report on design & costing for ESDC WP3 2 - UMAN 36 On track 26 March 2018 AENEAS all-hands meeting, Nice, France 4

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Budget Underspending at M18 reported at Review and commented on by reviewers. At Bologna meeting, informed partners to spend more on the project. Still underspending at M24. Predicted final expenditure 300 k under budget. 6 partners still missing with updated numbers: UMAN, UCAM, INAF, GEANT, CNRS, NRF 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 5

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Budget (2) Expenditure should be at M18: 50%. M24: 67% Data points: 1 = Total Others = partners 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 6

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Budget (3) Expenditure in 6-month period should be on average 17% Realized expenditure during M18-24 Increased expenditure necessary to make up for earlier underspending finish budget 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 7

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Project Review Review in Luxembourg (18 September 2018) (new / third) Project officer, financial officer Three reviewers Recommendations Deliverables on time Deliverables on time Communicate the project to the world Keep your promises, also financially Report on changes Report corrected and submitted 14 Feb 2019 Most difficult were the amendment suggestions 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 8

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Quality Assurance Quality assurance for Deliverables: content and report AGA ultimately responsible, delegated to MT Plan of timeline for report with internal reviews Task leaders report to WP leaders WP leaders report to MT on progress On time On track AENEAS Deliverables 10 8 6 For PR2 we continue to enforce this. 4 2 0 1 - 6 7 -12 13 - 18 19 - 24 25 - 30 31 - 36 WP1 WP2 WP3 WP4 WP5 WP6 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 9

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Amendment partner ASTRON UMAN INAF G ANT change Subcontracting + travel/meeting funds distribution All-hands meeting + 2PM WP5 WP3 + extra travel All-hands meeting + 4PM WP5 WP4 Merger of partners G ANT Ltd and G ANT Assn into Assn. Delay of D4.3 by 3 months to M30 Personnel travel + extra travel All-hands meeting + extra personnel 2PM WP2, 1PM WP3, 3PM WP5 + extra travel Personnel travel All-hands meeting + 1.8PM WP5 1.3 PM WP1 + 0.5PM WP2 -1PM WP3 (to CSIC) EGI.eu CSIC IT CNRS/OCA UNIGE 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 10

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Amendment (2) Session now with EC for second time All comments addressed, so should be OK now. After informal OK by PO, submit amendment and formal approval will be quick. Then distribution of funds to partners. 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 11

Advanced European Network of E-infrastructures for Astronomy with the SKA AENEAS - 731016 Future Complete the mid-term report (with recommendations and requests) Done Start amendment (based on recommendations and requests) Almost submitted Works, all M24 were on time Given the higher load of deliverables, more emphasis on timely delivery within the quality assurance work. Brochure, Twitter More emphasis on outreach. Work on future after AENEAS project 05 March 2019 AENEAS - 731016 All-hands meeting, Manchester, UK 12