AHFA Inspections and Compliance Overview
AHFA conducts thorough inspections to ensure compliance with HOME regulations and deadlines. The process includes property reviews, tenant data cleanup, and re-inspections for Health and Safety findings. Stay informed about due dates and communication methods to avoid non-compliance issues. Utilize self-certifications for low-income properties and follow guidelines to prevent income discrepancies. AHFA communicates important information via email, Message Board, and website updates. Keep track of the checklist items to maintain compliance during in-office file inspections.
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Presentation Transcript
Owner/Management Session May 22, 2024
AOC Monitoring Once the tenant data was submitted and finalized, AHFA reviewed each property for compliance. This review helps clean-up the tenant data externally and internally This is a separate inspection from the on-site and file reviews. New for 2024 NSPIRE UPCS sunset on September 30, 2023 AHFA is using this year through October 1, 2024 for HOME/HTF projects and until IRS provides further information as learning experience for us and you. Until we receive further guidance from IRS, we are not using the completion time-frames listed with NSPIRE issues, but will use the normal time-frame previously provided (30 days).
Projects with active HOME funds HOME regulations require the PJ (AHFA) to re-inspect certain findings within 12 months of the inspection date. New for 2024 The finding AHFA will re-inspect are the Health and Safety findings listed in the current HOME Action Plan.
1stbusiness day of February This is the due date for finalizing and submitting the tenant data 1stbusiness day of March This is the due date for submitting the Annual Owner Certification AHFA sends reminders out via email and the Message Board on AHFA Online DMS. AHFA will post the due dates on the AHFA website. If you have not signed up for the AHFA Mailing List, then make sure at least one person from your company has. This is the main way AHFA communicates. Currently, we have 59 people who have joined. Due Dates
Make sure every item AHFA lists on the checklist is sent. File Inspection Checklist We have been doing in-office file inspections since April 2020 and consistently we have not been sent all items on the checklist. In the future, if items are not sent it will be considered out of compliance just as it was when we did the review at the site.
For 100% low-income properties, you are able to do a self-certification for the in- between years. I think everyone here knows this, but we have been seeing the move-in income listed as the recertification income on the recertification. Self- Certifications Please do NOT do this. Make sure to ask the resident to self certify their income.
After AHFA does the inspection, if a households gross income is determined to be greater than 80%, then you will be given the gross rent limit that the household rent must be increased. HOME Greater than 80% Remember to subtract the current utility allowance from the gross rent limit to see what the new tenant paid rent will be for the household. The increase will be based on the lease. AHFA recommends to do an income verification to confirm the income the household listed is accurate before increasing the rent.
After receiving and implementing the gross rent change from AHFA, you find out that the household gross income has decreased below the 80% income limit. HOME Less than 80% 1stAHFA recommends to do a new income verification to confirm the new household income is accurate. If it is accurate, you must comply with the HOME Rent Limits immediately
Event Date This is the date the tenant signs and dates the tenant income certification. This is NOT the effective date with the current year AHFA Online DMS Total Household Income and Household Income at Move-In cells Do NOT round up or down Enter the exact amount with change If your company imports tenant data, this could have an effect on accuracy of the tenant data entered into the system
Make sure to have your compliance department familiarize themselves with the regulations that are in the AHFA Compliance Manual. Re-Habilitation or Re- Sysndication Chapter 3.11, page 45-47 Remember, if an AHFA project receives new funding, then the day before the Acquisition Date, the household must be moved out of the current unit and then moved back in the new unit in AHFA Online DMS.
