Air Force Project Pre-Solicitation Conference Overview

Department of the Air Force (Project Name) Pre-Solicitation Conference Solicitation Number: (Date) 1

WELCOME 2

Agenda Program Overview (Name) (Project name) Program Manager (Office Symbol) Request For Proposal (RFP) Overview (Name) (Project Name) Contracting Officer (Office Symbol) Question and Answer Session 3

PROGRAM OVERVIEW (Name) Program Manager (Office Symbol) 4

Program Overview Contract Scope of Work Priced Optional Contract Line Item Numbers (CLINS) Summary of PWS Changes Since Draft PWS

Contract Scope of Work (Summarize contract scope in bullet format) Include: Location(s) Customer(s) What the supply/service provides Etc. 6

Priced Options XX Priced Optional Contract Line Items (CLINS) #1: (List option CLIN) #2 : (List option CLIN) #3: (List option CLIN) #4: (List option CLIN) #5: (List option CLIN) Etc. 7

Summary of PWS Changes (Summarize PWS changes in bullet format) Include: Increase in requirements scope Change in customer(s) Clarifications/Typo corrections Etc. 8

RFP OVERVIEW (Name) Contracting Officer (Office symbol) 9

RFP Overview Contract Type RFP Sections Major Milestones Review Industry Questions & Answers

Contract Type (Contract Type) RFP section overview: Sections A M: Uniform Contract Format Sections B, K, and L: Required information from offeror Section M: Evaluation factors 11

RFP Sections Section A, SF 33 Defense Priorities and Allocations System (DPAS) rated contract - DO A7 Block 12 Proposals will be valid for XXX calendar days from the date for receipt of offers Blocks 12 15 To be completed by offeror Price & Technical volumes due (date) Past Performance volume due (date) 12

RFP Sections (continued) Section B Line Items Fixed Price - Price the various line items Cost Reimbursable -estimated unit prices established by the Government Handling rate is applied to the estimated unit amounts to equal the total price Transition Government s intent is to provide at least 60 days for transition Award Fee pool has been established by the Government 13

RFP Sections (continued) Section E, Inspection and Acceptance FAR clauses for Inspection of Services ANSI/ISO/ASQ Q9001-2008: Quality Management Systems Requirements: -- Must be compliant -- Certification is not required 14

RFP Sections (continued) Section F, Period of Performance RFP includes transition period, base year, and five option years Projected Contract Award: (date) Transition: (date) - (date) Base Contract Period: (date) - (date) Four One-Year Option Periods: (date) - (date) (date) - (date) (date) - (date) (date) - (date) 15

RFP Sections (continued) Section G, Contract Administration Data G-1: Invoicing Instructions WAWF combo documents with background documentation e-mailed to Government Cost reimbursable data to support Section H, Special Contract Requirements Transition Periodic Progress Meetings Technical Direction Award Fee 16

RFP Sections (continued) Section I, Contract Clauses Full text of those clauses incorporated by reference are available on-line at https://www.acquisition.gov/browse/index/far Section J, Attachments Performance Work Statement (PWS) and Appendices DD Form 254 Service Contract Act Wage Determinations CBA-2010-3764 CBA-2010-3766 CBA-2010-3765 17

RFP Sections (continued) Section K, Representations, Certifications and Other Statements of Offerors Fill-ins require completion by offeror Can complete on-line at http://www.sam.gov/ Section L, Instructions, Conditions, and Notices to the Offerors or Respondents L-1 -- Special Notice to Offerors L-3 -- Formal Communications L-4 Submission of Proposals L-6 -- Proposal Preparation Instructions Copies/Page Limits/Submission dates 18

RFP Sections (continued) Section L, Instructions, Conditions, and Notices to the Offerors or Respondents (cont d) L-8 -- Instructions for Vol. I Technical/Risk (Factor 1) Subfactor A: (Subfactor Name) Subfactor B: (Subfactor Name) Subfactor C: (Subfactor Name) L-9 -- Instructions for Vol. II - Past Performance (Factor 2) Submit summary per contract (max XX pages per contract) Submit Past Performance Information Sheet per reference Submit consent letters from subcontractors (if applicable) 19

RFP Sections (continued) Section L, Instructions, Conditions, and Notices to the Offerors or Respondents (cont d) L-10 -- Instructions for Vol. III Cost/Price (Factor 3) Submit proposed cost/price information Supporting Price Backup Data Include completed SF33, acknowledge amendments, necessary fill-ins & certs for Sections C through K Description of any exceptions and deviations to RFP Identify cognizant Defense Contract Audit Agency and DCMA field offices that have oversight to offeror s organization Provide copy of Disclosure Statement and identify Cost Accounting Standards compliance Small Business Subcontracting Plan (required for Large Business Primes Only) 20

RFP Sections (continued) Section M, Evaluation Factors Competitive best value source selection using AFFARS Mandatory Procedure (MP) 5313.3 dated May 2011 Government intends to award without discussions XX offeror(s) will be selected Offeror(s) is/are required to meet all solicitation requirements (terms & conditions, certifications, evaluation factors) to be eligible for award 21

RFP Sections (continued) Section M, Evaluation Factors Technical/Risk Subfactor A: (Subfactor Name) Subfactor B: (Subfactor Name) Subfactor C: (Subfactor Name) Past Performance Recency Relevancy Cost/Price Realism (cost analysis) Reasonableness (price analysis) Adequate Price competition is expected 22

RFP Sections (continued) Section M, Evaluation Factors Factor Weighting (List order of importance of all factors, and if the criteria is weighted, list how) Technical - Subfactor Weighting (List order of importance of all subfactors, and if the criteria is weighted, list how) 23

Technical Subfactor A: (Subfactor Name) (Aspect Name if applicable) (Describe the aspect) (Aspect Name if applicable) (Describe the aspect) Subfactor B: (Subfactor Name) (Aspect Name if applicable) (Describe the aspect) (Aspect Name if applicable) (Describe the aspect) Subfactor C: (Subfactor Name) (Aspect Name if applicable) (Describe the aspect) (Aspect Name if applicable) (Describe the aspect) 24

Technical Risk Risk will be assessed at the subfactor level, and includes: Potential for disruption of schedule Increased cost Degradation of performance Need for increased government oversight Likelihood of unsuccessful contract performance 25

Past Performance Past Performance Factor Past Performance Team will determine: Recency X contract performance references within the last X years from solicitation issue date for prime & major/critical subs Relevancy Provide supply/service similar to the size, scope and complexity of the program (List the important aspects the define the relevancy criteria) (Aspect) (Aspect) Etc. 26

Cost/Price The Contracting Officer will evaluate price for: Realism (cost analysis) Reasonableness (price analysis) Adequate price competition is expected Comparison of the proposed prices Comparison with historical pricing May require field pricing support if inadequate competition obtained Proposed prices will be evaluated for consistency with various elements of the offeror s Technical Proposal 27

Major Milestones Milestone Issue Final Request for Proposal (RFP) Past Performance Information Due Technical Proposals Due (RFP Closing Date) Contract Award Transition Period Contract Start *Note: Dates are subject to change Date 28

QUESTION & ANSWER SESSION Source Selection Sensitive See FAR 3.104 29