Annual Homeowners Association Meeting Recap 2015
"Get a recap of the Annual Homeowners Association Meeting held on February 26, 2015, including the agenda, introduction of the board members and committee chairs, budget overview, proposed budget for 2015, and more. Stay informed about the financial details, committee structures, and community updates discussed during the meeting."
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Welcome To The Annual Homeowners Association Meeting February 26, 2015
Agenda Introductory Remarks Introduction of the Ramsgate Homeowners Association Board, Committee Chairs 2014 Budget Overview 2014 Cost Center Reports 2015 Proposed Budget Questions about 2015 Proposed Budget Vote on Budget Questions from Attendees
2014 Board of Directors Chairman: President: Vice President: Secretary: Treasurer: Jim Chastain Roseanne Apyan Chuck Yarbrough Jane Horton Robert Stangarone
2014 Committee Chairs Architectural Review Landscaping Nominating Pool & Clubhouse Ponds & Waterways Social Barry Evans Jim Chastain Jim Peace Chuck Yarbrough Jim Chastain Roseanne Apyan
2014 Street Captains Patty Champion Helene Dolinger Kris Flanigan Matt McCoy Kristi Parr Eunice Vechinski Jeanne Scanland Tammy Creswell Johnny Edwards Carolyn Henry Barbara Parker Jaime Thomas Rhonda Winchester
Architectural Review Committee Homeowners Association Responsible for Existing Homes Submit all modifications on approved form to the Committee at least 30 days prior to beginning project.
2014 Budget Overview - Income 2014 Cash Carry Forward Dues 142 Lots Assessments 4,710 100,065 0 Interest Inc 10 Club House rentals 370 Late Fees 0 Misc. Income (ad sales in newsletter) 1,470 TOTAL INCOME $106,625
2014 Budget Overview - Budget EXPENSES 2014 Actual 2014 Budget Variance Administration 5,600 5,023 -10% Social Committee 1,500 242 -84% Clubhouse & Pool 13,700 14,688 +7% Landscaping 48,636 49,385 +2% Ponds and Waterways 20,900 11,501 -45% Street Lights 1,250 1,250 0% Reserve Fund (General) 5,000 5,000 0% Reserve Fund (Pool) 5,000 5,000 0% TOTAL EXPENSES $ 101,586 $ 92,089 -10.3%
Cost Center Reports Administration Social Committee Clubhouse & Pool Landscaping Ponds & Waterways Street Lights Reserve Fund
Administration 2014 Budget 2014 Actual Difference 2015 Budget Annual Corp. Report Fee Bank Charges Insurance Mail Box Rental Postage and Delivery Printing and Reproduction Surety Bond Miscellaneous Admin. City Storm Water Fee Legal Fees TOTAL 20 40 20 42 0 2 20 40 2,682 132 141 800 120 165 2,842 132 143 525 120 228 461 510 $5,023 160 3,196 132 152 600 120 165 475 750 $ 5,650 0 +2 (275) - 63 0 461 (990) $(577) 1,500 $ 5,600
Social Committee 2014 Budget $1,500 $ 1,500 2014 Actual Difference (1,258) (1,258) 2015 Budget Social Committee TOTAL $242 $242 $500 $ 500
Clubhouse & Pool -1 2014 Budget 2014 Actual Difference 2015 Budget Clubhouse Clubhouse Cleaning 1,500 1,110 (390) 1,390 Clubhouse Supplies 300 241 (59) 300 Clubhouse Repairs 1,500 1,215 (285) 1,500 Clubhouse Labor 0 250 250 0 Clubhouse Parts 500 119 (381) 500 Pest Control 320 316 (4) 320 Total Clubhouse Expense $ 4,120 $ 3,251 $(869) $ 4,010 Pool Pool Operation 3,000 2,506 (494) 3,000 Pool Chemicals 1,500 1,176 (324) 1,500 Pool Repairs Labor 0 270 270 0 Pool Repair Parts 500 1,723 1,223 500 Pool Permits 340 510 170 340 Total Pool Expense $ 5,340 $ 6,185 $845 $ 5,340
Clubhouse & Pool - 2 2014 Budget 2014 Actual Difference 2015 Budget Utilities - Clubhouse & Pool Electricity 3,000 2,425 (575) 3,000 Telephone 500 614 114 500 Water and Sewer 740 1,658 918 740 Total Utilities $4,240 $4,697 $457 $ 4,240 Total Clubhouse & Pool $ 13,700 $14,133 $ 433 $ 13,700 Reserve for Pool $ 5,000 $ 5,000 $ - $ 5,000
Landscaping 2014 Budget 33,436 2014 Actual 33,436 Difference 2015 Budget 33,436 Outdoor Inc. Contract Additional Weed Control Treatments Spring / Fall Plantings Miscellaneous Work Irrigation Repair Utilities Renovation Work (TBD) Dumpster Rental 0 0 0 1,000 1,200 1,000 3,000 4,500 3,000 1,500 1,000 1,200 1,000 3,000 4,500 3,000 1,500 (1,000) (1,200) 422 (585) (1,909) 9,041 (1,500) 1,422 2,415 2,591 12,041 0 TOTAL $48,636 $51,905 $3,269 $48,636
Ponds and Waterways 2014 Budget 2014 Actual Difference 2015 Budget Electricity 7,500 7,179 (321) 7,500 Algae Control (Chemicals and materials) 3,500 3,206 (294) 3,500 3,500 1,116 2,500 Fountain Maintenance and Parts (2,384) 1,000 Pond Service Trapping 0 (1,000) 1,000 Pond Repair and Maintenance 5,400 0 (5,400) 2,500 TOTAL $ 20,900 $11,501 $ (9,399) $17,000
2014 Collection Comments 2014 Dues collections Collected on 100% 1 current lien, payments made monthly
2014 Budget Overview Cost Center Budget Actual Administration 5,600 5,023 Social Committee 1,500 242 Clubhouse & Pool 13,700 14,687 Landscaping 48,636 49,385 Ponds & Waterways 20,900 11,501 Street Lights 1,250 1,250 Capital Reserve (Pool) 5,000 5,000 Capital Reserve (General) 5,000 5,000 Total $ 101,586 $92,088
2014 Reserve Fund Balances As of 12/31/14 General Reserve Pool Reserve Total Reserve $16,553 $ 9,833 $26,386
2014 Capital Expense POOL Pool Cover Pool Resurface TOTAL POOL GENERAL RESERVE Pond Dredging Camdendown Front Entrance Lighting Front Entrance Plants TOTAL GENRAL RESERVE $ 3,497 $ 21,400 $ 24,897 $ 16,932 $ 2,518 $ 6,214 $ 25,664
2014 Financial Report Questions
Strategic Planning Current Dredge Camdendown Pond Completed Finish Landscape South Wall Repair Parkway Sidewalks Pressure wash sidewalks/curbs Completed Total Reserve Funds Available (12/31/14) 15,000 16,931 1,500 1,500 $1,500 $16,553
Strategic Planning 5 Years General Reserve Landscape & Light South Wall Landscape Brickston Island Empty Lot Landscaping Irrigation System Renovation Pond Repairs/Dredging 5,000 10,000 5,000 ??? ??? Total $20,000
Strategic Planning Current Pool & Clubhouse Replace Pool Fence Repair/Paint Fence Resurface Pool Completed Replace Pool Cover Completed Total Pool/Clubhouse Reserve Available 15,000 25,000 21,400 3,500 3,500 $ $9,833
Proposed 2015 Budget - Expense Administration Social Committee Clubhouse & Pool Landscaping Ponds & Waterways Reserve Fund General Reserve Fund - Pool Main Pond Dredging Total 5,650 500 13,700 45,000 17,000 5,000 5,000 14,350 $ 106,200
Proposed 2015 Budget - Income 2014 Cash Carry Forward DUES (2014) INTEREST INCOME CLUB HOUSE RENTAL Newsletter Advertising LATE FEES TOTAL INCOME 14,538 92,300 142 LOTS * $650 10 350 1,200 0 $108,398 INCLUDES $10,000 GENERAL AND POOL RESERVES $ 2,198 2015 BUDGETED EXPENSE DIFFERENCE $ 106,200
Proposed Reserve Fund RESERVE FUND PROPOSED 2015 General Reserve Fund 5,000 Pool Reserve Fund 5,000 Reserve funds added in 2015 $10,000
2015 Dues Amount - $650 with Single Payment Due by March 1, 2015 Statements were mailed January 22, 2015 10% interest compounded for dues received after March 1, 2015
Late Fee Policy 10 % interest compounded on all balances after March 1 Interest will accrue until debt is paid Liens may be filed on property after June 1 Legal proceedings may be taken after June 1 Vote for Approval of Budget
