Annual Performance Review Report 2016/17 - Ephraim Mogale Local Municipality

PERFORMANCE REVIEW ANNUAL EPHRAIM EPHRAIM MOGALE MOGALE LOCAL LOCAL MUNICIPALITY MUNICIPALITY PERFORMANCE REPORT 2016/17 Date: 21 JULY 2017 Venue : TO BE CONFIRMED Time: 08:00am 1

EPMLM 2016/2017 ANNUAL PERFORMANCE AGENDA 2 ITEM TIME PRESENTER 1. 2. APOLOGIES OPENING & WELCOME: Mayor 08h00 08h20 08h20 -- 08h30 Hon. CR KUPA Hon. CR KUPA 3. Progress on the Implementation on Q3 Lekgotla Resolutions 4. MUNICIPAL MANAGER S OVERVIEW 5. PRESENTATIONS 08h30 09h00 09h00 09h30 Ms. MATHEBELA MM 09h30 - 10h00 Mr. SELLO TEFFO 5.1 Municipal Manager s Office 10h00 11h30 Mr. SAM UWANE 5.2 Planning and Economic Development 11h30 - 12h00 Mr. MOLEFE MATSEKE 5.3 Corporate Services Directorate 12h00 - 12h30 ALL Questions & Discussions 12h30- 13h00 ALL TEA BREAK TEA BREAK TEA BREAK 13h00 - 13h30 Mr. TAKALANI RAMATSELELA 5.4 Infrastructure Services Directorate 13h30 - 14h00 Mr. MANTANENG PHAAHLA 5.5 Community Services Directorate 14h00 14h30 Ms. KHABO RAMOSIBI 5.6 Budget and Treasury Directorate Questions & Discussions Summary of Annual Lekgotla Resolutions 14h30- 15h00 ALL Ms. DAISY MOKOKA Hon. CR KUPA 6.Closure 15h15 7. Lunch Served

MUNICIPAL MANAGERS OVERVIEW EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 3 EPHRAIM MOGALE LOCAL MUNICIPALITY Vision: A viable and sustainable municipality that provide quality service and enhance socio-economic growth Mission: To involve all sectors of the community in the economic, environment and social development whilst improving service delivery thereby becoming a prominent agricultural, business and mega industrial growth point in the Sekhukhune District for the benefit of the residents and province.

EPMLM 2016/2017 ANNUAL EXCO LEKGOTLA MUNICIPAL MANAGER S OVERVIEW 4 ANNUALJOB CREATION: MEN WOMEN YOUTH DISABLED TOTAL 1 525 121 929 475 0 SENIOR MANAGEMENT POSTS: Number of Posts Filled Vacant Vacancy rate 6 4 2 66.6% No. of Positions: Vacant Positions: Filled Position : 1. New appointments: 30 2. Disciplinary Matters: 07 3. No. of suspensions for 2016/2017: 04 4. Dismissal: None 5.Two key matters for LLF: Organisational Structure for 2016/2017 was amended and LLF was re-established 269 15 254

EPMLM 2016/2017 ANNUAL EXCO LEKGOTLA MUNICIPAL MANAGER S OVERVIEW 5 GRANT TOTAL BUDGET EXPENDITURE % SPENT MIG R29 313 000 R29 313 000 100% FMG R1 810 000 R1 810 000 100% R1,258 000 EPWP R1 133 305 90% TOTAL R34 985 000 R34 860 305 99.6%

EPMLM 2016/2017 ANNUAL EXCO LEKGOTLA MUNICIPAL MANAGER S OVERVIEW 6 ROADS PROJECTS NUMBER OF KILOMETRES IN ROADS TARRED Elandskraal Internal Streets= 1.4km LOCATION/VILLAGE PROJECT VALUE Elandskraal R8 140 596.71 Phetwane Internal Road=1 km Phetwane R6 260 544.84 Rathoke Internal Streets= 1 km Rathoke R6 091 179.22 Ngwalemong Internal Streets=3.2 km(multi- year) Marble Hall Industria Road= 0.25km Ngwalemong R 19 120 628.18 Marble Hall R 1 797 713.36 Rehabilitation of Leeuwfontein Internal Streets= 0.6km Rehabilitation of streets in Marble Hall=0.5km Leeuwfontein R1 978 538.06 Marble Hall R 3 099 325.07 Marble Hall Extension 6 stormwater (1123m) Marble Hall R 5 828 500.00

EPMLM 2016/2017 ANNUAL EXCO LEKGOTLA MUNICIPAL MANAGER S OVERVIEW 7 SERVICE DELIVERY PROTESTS MAIN ISSUES RAISED NUMBER OF SERVICE DELIVERY PROTESTS LOCATION/VILLAGE None None None

EPMLM 2016/2017 ANNUAL EXCO LEKGOTLA MUNICIPAL MANAGER S OVERVIEW 8 MAYORAL/SPEAKER OUTREACHES NUMBER OF OUTREACHES LOCATION/VILLAGES Annual Report 2015/16 Public Participation Mokgwaneng Community Hall, Manapjane Sports Ground next to Montsosaboshego Primary School, Vaalbank SASSA Pay Point, Mbuzeni Agricultural Office & Marble Hall Town Hall Moutse west circuit offices, Rakgwadi circuit Mokone A Mabula senior secondary school, Tsimanyane circuit office, Lepelle circuit Ngala H School & Marble Hall Town Hall Municipal Chamber Back to School Opening Campaign MPAC Annual Report 2015/16 Public Hearing SOMA Annual Ward Committee Conference 2016/17 Dichoeung Community Hall Tiveka Lodge IDP Review Public Participation 2017/18 Phetwane Sports Ground , Moomane Community Hall, Leeuwfontein Community Hall & Klopper Community Hall Schuinsdraai (Tambotie Lodge) Ward Committee Induction

EPMLM 2016/2017 ANNUAL EXCO LEKGOTLA MUNICIPAL MANAGER S OVERVIEW 9 REVENUE GENERATION OWN REVENUE BUDGET 2016/2017 ANNUAL OWN REVENUE ACTUAL 2016/2017 ANNUAL R 107 424 504.00 R 109 424 890.00

EPMLM 2016/2017 ANNUAL EXCO LEKGOTLA MUNICIPAL MANAGER S OVERVIEW 10 BURSARIES Number of beneficiaries from previous years Number of beneficiaries in 2016 calendar year 18 16

EPMLM 2016/2017 ANNUAL EXCO LEKGOTLA MUNICIPAL MANAGER S OVERVIEW 11 PROGRESS ON AG MATTERS NO OF ISSUES RAISED NUMBER OF ISSUES RESOLVED 84 72

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW MUNICIPAL MANAGER S OVERVEIW 12 % Not Achieved KPA Number of KPI s Achieved Not Achieved % Achieved KPA 1: Spatial Rationale 18 13 05 72.2% 27.8% 36 KPA 2: Basic Service Delivery 19 17 52.7% 47.3% 10 KPA3: Local Economic Development 06 04 60% 40% KPA 4: Municipal Transformation and Institutional Development 26 21 05 80.7% 19.3% 25 KPA 5: Financial Viability 18 07 72% 28% 33 27 06 KPA 6: Good governance and public participation 81.8% 18.2% 148 104 44 70.2% 29.8% TOTAL

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 13 MUNICIPAL MANAGER S OFFICE

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 14 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Improved community wellbeing through accelerated service delivery SCM % attendance at scheduled Bid Committee meetings by 30 Jun 2017 (OMM) FV 07 Oper Oper New 100% 100% Achieved None None Institutional Development # conducted with Section 56 employees (bi- annual) of formal performance reviews Build effective and efficient organization MTDO 37 10 10 4 2 2 Achieved None None Good Governance % of KPIs attaining organisational targets by 30 Jun 2017 (Total organisation) Departments to improve on performance MTDO 38 Poor performance by departments Oper Oper 78% 100% 70.2% Not Achieved # of Risk Management reports submitted to the Risk Management Committee per quarter # of Risk Management meetings convened per quarter % execution of identified risk management plan within prescribed timeframes per quarter (OMM) GG 10 420 420 4 4 4 Achieved None None Committee GG 20 0 0 4 4 4 Achieved None None Roll over non implemented actions to the new financial year. Roll over non implemented actions to the new financial year. Various challenges as stated on risks monitoring plan. GG 16 Oper Oper New 100% 80% Not Achieved % execution of identified risk management plan within prescribed timeframes per quarter (Total Organisation) Various challenges as stated on risks monitoring plan. GG 16 Oper Oper New 100% 50% Not Achieved

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 15 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Institutional Development Fraud / Corruption Risk Plan approved by Council by 30 Sept 2016 Build effective and efficient organization GG 17 0 0 0 1 1 Achieved None None Good Governance # of quarterly anti-fraud and corruption awareness campaigns held Strategic and Operational Risk Plan approved by Council by 30 Sept 2016 % of Auditor General matters resolved as per the approved audit action plan by 30 June 2017 (Total organisation) # of Internal Audit reports submitted to the Audit Committee per quarter % of Internal Audit Findings resolved per quarter as per the Audit Plan (total organisation) # of quarterly Committee meetings held Obtain a Qualified Auditor General opinion for the 2015/16 financial year GG 17/19 0 0 4 4 4 Achieved None None GG 16 0 0 0 2 2 Achieved None None GG 11/12 13 GG 14/15 Other AG matters not yet fully resolved To be resolved via completion 2016/17 AFS 0 0 75.4% 100% 84% Not Achieved 0 0 4 4 4 Achieved None None Other internal audit findings not yet fully resolved To be resolved via completion 2016/17 AFS GG 14/15 0 0 100% 100% 80% Not Achieved Performance Audit GG 15 780 780 4 4 4 Achieved None None Qualifie d Qualifie d Qualifie d GG 12 Oper Oper Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 16 Overall Performance for PED Department OVERALL PERFORMANCE RISK & INTERNAL AUDIT TOTAL TARGETS ASSESSED 15 TARGETS ACHIEVED 10 TARGETS NOT ACHIEVED 05 % ACHIEVEMENT ANNUAL PERFORMANCE 66.6%

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 17 PLANNING AND ECONOMIC DEVELOPMENT

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 18 KPA 2 - Basic Service Delivery Priority Program me 2016/17 Annual Performance R 000's IDP Ref No Baseline 2015/16 Strategic Objective KPI Budge t Spend Target Actual Achievements Challenges Corrective Action House the nation and build Integrated Human Settlement Land Use Manage ment % of land use applications received and processed within 60 days as per the Town Planning and Township Ordinance Act 15 of 1986 # of EPMLM Town Planning By-Laws developed and gazetted by Dec 2016 # of EPMLM Billboard and Advertising by-law developed and gazetted by Jun 2017 % of New Building Plans of less than 500 square meters assessed within 10 days of receipt of plans. % of New Building Plans of more than 500 square meters assessed within 28 days of receipt of plans. # of municipal buildings maintained as per the approved maintenance plan by 30 June 2017 # of Land Use Awareness workshops to held with Magoshi by 30 June 2017 % of buildings; constructed with approved plans, comply with the National Building Regulations and Building Standards Amendments Act No 49 of 1995 SR 01 Oper Oper 15 100% 100% Achieved None None Oper Oper SR 02 New 1 1 Achieved None None SR 03 Oper Oper New 1 1 Achieved None None SR 04 Oper Oper 200 100% 100% Achieved None None SR 04 Oper Oper New 100% 100% Achieved None None municipal SR 06 572,3 397.9 24 20 20 Achieved None None SR 08 Oper Oper 1 4 4 Achieved None None inspected that SR 04 Oper Oper New 100% 100% Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 19 KPA 2 - Basic Service Delivery 2016/17 Annual Performance Priority Program me IDP Ref No R 000's Baseline 2015/16 Strategic Objective KPI Budge t Spend Target Actual Achievements Challenges Corrective Action House the nation and build Integrated Human Settlement Develop maintenance plan and submit to Council for approval by 30 Sept 2016 # of municipal maintained as per the approved municipal maintenance plan by the 30 Jun 2017 # of reports in terms of new RDP Housing units provided CoGHSTA submitted to Council by 30 Jun 2017 Review EPMLM Spatial Development Framework and adopted by Council by 31 March 2017 Review EPMLM Scheme by 31 March 2017 % attendance at scheduled Bid Committee meetings by 30 Jun 2017 (P&ED) a municipal building SR 05 Oper Oper New 1 1 Achieved None None Housing houses to be SR 07 Oper Oper 40 40 40 Achieved None None Poor forward planning by Building Inspector by the SR 13 /14 Engage designated housing official Oper Oper 4 4 1 Not Achieved Service providers appointed in Q4 Project to end March 2018 SDF SR 10 506 R0.00 1 1 0 Not Achieved Town Planning Service providers appointed in Q4 Project to end March 2018 SR 11 706 R0.00 1 1 0 Not Achieved Improved community wellbeing through accelerated service delivery FV 07 Oper Oper New 100% 100% Achieved None None SCM Institutional Developmen t # of new / reviewed policies adopted by Council by 31 March 2017 (P&ED) MTOD 09 Oper Oper 0 1 1 Achieved None None % of Internal Audit Findings resolved per quarter as per the Audit Plan by 30 Jun 2017 (P&ED) % of AG Management Letter findings resolved by 30 Jun 2017 (P&ED) GG 14/15 Good Build effective and efficient organization Oper Oper New 100% 100% Achieved None None Governance GG 11/12 13 No AG Oper Oper New 100% N/A Management Letter findings None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 20 KPA 2 - Basic Service Delivery 2016/17 Annual Performance Priority Program me IDP Ref No R 000's Baseline 2015/16 Strategic Objective KPI Budge t Spend Target Actual Achievements Challenges Corrective Action % management plan within prescribed timeframes per quarter (P&ED) execution of identified risk Roll over non implemented actions to the new financial year. Various challenges as stated on risks monitoring plan. Build effective and efficient organization Good GG 16 Oper Oper New 100% 50% Not Achieved Governance # Cooperatives capacity building skill workshops scheduled and held of quarterly SMME's and LED 01 0 0 4 4 4 Achieved None None LED # of Coop's supported with respect to financial support by 30 Jun 2017 LED 02 0 0 12 12 16 Achieved None None Grow the economy and provide livelihood support # of quarterly LED forum meetings held Review and update the cooperative database by 30 June 2017 # of EPWP job opportunities provided through EPWP grant by 30 June 2017 (GKPI) LED 03 LED 06 21,2 21,2 4 4 4 Achieved None None 0 0 1 1 1 Achieved None None Late appointment of Service providers for the purchasing of PPE s ;Contractor and EPWP participants Shorter turnaround times on procurement LED 03/08 1,133 601.2 382 305 183 Not Achieved Develop partnerships LED Hosting of a LED Summit by 30 Jun 2017 LED 04 94,8 94,8 1 1 1 Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 21 KPA 2 - Basic Service Delivery 2016/17 Annual Performance Priority Program me IDP Ref No R 000's Baseline 2015/16 Strategic Objective KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Develop partnerships LED Tourism Association established by Dec 2016 The LEDET currently reviewing the TOR for both province and the District. The municipality would then align to the adopted TOR The Terms of Reference still to be adopted to before the establishment of the Association LED 05 0 0 0 1 0 Not Achieved Participation in a Businesses Tourism Indaba by 30 Jun 2017 LED 09 0 0 2 1 1 Achieved None None The LED officials in the district held engagement with the DMR to rollout programme to monitor all SLPs in the District. Engagement with the DMR to rollout programme to monitor all SLPs in the District # of quarterly reports submitted to Council with respect implementation of Social Labour Plan (SLP) programmes Companies # of quarterly reports submitted to Council with respect to the Corporate Social Investment (CSI) programmes of both Business organisations Lack of to the New Oper Oper New 4 0 Not Achieved cooperation by the mining companies of Mining Lack of New Oper Oper New 4 0 Not Achieved cooperation from the private sector. and Mining

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 22 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Build effective and efficient organization # of Quarterly institutional Performance Reports submitted to Council per quarter MTDO 39 Institutional Development 63,6 63,6 4 4 4 Achieved None None 2018/19 IDP review Process Plan approved by 30th June 2017 Hosting of an annual Strategic Lekgotla to review the IDP by 30 Dec 2016 Draft 2017/18 IDP/Budget tabled before Council for adoption by March 2017 Final IDP/Budget tabled and approved by Council by the 31st May 2017 % of KPIs attaining organisational targets by 30 Jun 2017 (Total organisation) MTOD 35 MTOD 36 MTOD 35 MTOD 35 1 Oper Oper 1 1 Achieved None None 300 300 1 1 1 Achieved None None 1 Oper Oper 1 1 Achieved None None 200 200 1 1 1 Achieved None None Departments to improve on performance MTDO 38 Poor performance by departments Oper Oper 78% 100% 70.2% Not Achieved Adjusted Budget and SDBIP approved by the Mayor by the 28th February 2017 Final SDBIP approved by the Mayor within 28 days after approval of Budget Submission of Draft consolidated Annual Report to Council on or before 28 August 2016 Submission of Final audited consolidated Annual Report to Council on or before 28 January 2017 Good FV 05 Oper Oper 1 1 1 Achieved None None gorvenance 1 New Oper Oper 1 1 Achieved None None FV 10 Oper Oper 1 1 1 Achieved None None FV 10 Oper Oper 1 1 1 Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 23 Overall Performance for PED Department OVERALL PERFORMANCE PLANNING & ECONOMIC DEVELOPMENT TOTAL TARGETS ASSESSED 38 TARGETS ACHIEVED 29 TARGETS NOT ACHIEVED 09 % ACHIEVEMENT ANNUAL PERFORMANCE 76.3%

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 24 CORPORATE SERVICE

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 25 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action SCM % attendance at scheduled Bid Committee meetings by 30 Jun 2017 (Corp) # of quarterly Customer Complaint reports submitted to Council Presidential Hotline) Improve community wellbeing through accelerated service delivery - Develop and retain skilled capacitated workforce FV 07 Oper Oper New 100% 100% Achieved None None Institutiona l Developme nt (inclusive of MTOD 19 0.5 0.5 4 4 4 Achieved None None # of new / reviewed policies adopted by Council by 30 Jun 2017 (Corp) MTOD 09 3 300 3 300 0 12 12 Achieved None None % of Lease Agreements processed within the time frame of 30 days % of Service Level Agreements (SLA's) and Employment Contracts processed within the time frame of 30 days % of approved positions processed within three months of post being vacant (task 13 and above) % approved vacant positions (previously filled) processed within (3) months of post being vacant # of Job Descriptions developed by 30 Jun 2017 MTOD 12 Oper Oper New 100% 100% Achieved None None MTOD 34 Oper Oper New 100% 100% Achieved None None MTOD 02 Oper Oper New 100% 100% Achieved None None MTOD 02 Oper Oper New 100% 100% Achieved None None Delay by MTOD 13 Follow up with incumbents again 350 350 150 220 150 Not Achieved incumbents to sign them % disadvantaged groups appointed in the three highest levels of management as per the approved EE plan by the 30 June 2017 (GKPI) of employees from previously MTOD 01 50 50 New 100% 100% Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 26 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budget Spend Target Actual Achievements Challenges Corrective Action Develop and retain skilled capacitated workforce % of budget spent implementing the Workplace Skills Plan by the 30 Jun 2017 (GKPI) Institutional Development MTOD 03 Oper Oper New 100% 100% Achieved None None % of beneficiaries trained as per target of Workplace Skill Plan (WSP) by 30 Jun 2017 # of Councillors trained by 30 Jun 2017 MTOD 03 318 318 New 100% 100% Achieved None None GG 08 200 200 32 21 33 Achieved None None # of beneficiaries of the Community Bursary scheme by the 30 Jun 2017 Review organisational structure and align to the IDP and Budget by 30 June 2017 # of quarterly ICT steering committee meetings held in implementation of the ICT governance strategy and policy # of quarterly Local Labour Forum (LLF) meetings held as scheduled # of quarterly Workplace Health and Safety Forum meetings held as scheduled # of quarterly Employee Wellness Programs held MTOD 07/14 MTOD 10/11 MTOD 23/24 25/26 27/28 MTOD 08 MTOD 04 MTOD 05 850 850 16 16 18 Achieved None None 1 Oper Oper 1 1 Achieved None None terms of the 1 Poor forward planning To adhere to meeting schedule Build effective and efficient 1 885,6 4 4 3 Not Achieved 885,6 Oper Oper 4 4 4 Achieved None None 350 350 4 4 4 Achieved None None 400 400 4 4 4 Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 27 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Build effective and efficient organization Submission of AR Oversight Report to Council by the 30th March 2017 Good Governance FV 10 Oper Oper 1 1 1 Achieved None None % of Council meetings resolutions resolved within the prescribed timeframe (3 months) Number of Council meeting held by June 2016 as per the Legislation Number of EXCO meetings held each month # of Section 79 Committee meetings held each quarter # of quarterly reports submitted to Council in terms of the number of MPAC resolutions raised and resolved per quarter # of quarterly Community Workers local forum meetings held # of Public Participation facilitated GG 07 Oper Oper New 100% 100% Achieved None None GG 07 Oper Oper 4 4 4 Achieved None None GG 07 Oper Oper 10 12 12 Achieved None None GG 07 Oper Oper 4 4 4 Achieved None None 4 GG 07 Oper Oper 4 4 Achieved None None LED 07 Oper Oper 2 4 4 Achieved None None Effective and Efficient Community Involvement meetings Institutional Development 2 GG 02 600 600 2 2 Achieved None None # of quarterly reports submitted to Council in terms of scheduled ward committee meetings held # of Ward operational plan reports submitted to Council by the 30 Jun 2017 # of quarterly community newsletters published and distributed 4 GG 03 Oper Oper 4 Achieved None None 4 GG 03 Oper Oper 2 1 1 Achieved None None Delayed with the printers Get assistance with articles GG 05 275 160.6 3 4 3 Not achieved

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 28 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Build effective and efficient organization Welfare Services # of Transversal programmes implemented in terms of mainstreaming with respect to Gender, Disabled, Woman and Children Rights by the 30 Jun 2017 4 GG 01 250 250 4 4 Achieved None None Youth # of Youth programmes / initiatives implemented each quarter % hosting and management of the website by SITA GG 04 129 129 4 4 4 Achieved None None Institutiona l Developme nt MTOD 29 75 75 100% 100% 100% Achieved None None % of Internal Audit Findings resolved per quarter as per the Audit Plan by 30 Jun 2017 (Corp) Process of resolving 3 outstanding finding already commenced but not yet completed Process of resolving 3 outstanding finding already commenced but not yet completed The findings should be resolved in the 1st quarter of 2017/18fy Good Governance GG 14/15 Not Achieved (3/6 not resolved ) Oper Oper New 100% 80% % of AG Management Letter findings resolved by 30 Jun 2017 (Corp) The findings should be resolved in the 1st quarter of 2017/18fy GG 11/12 13 Oper Oper New 100% 80% Not Achieved % execution of identified risk management plan within prescribed timeframes per quarter (Corp) Roll over non implemented actions to the new financial year. Various challenges as stated on risks monitoring plan. GG 16 Oper Oper New 100% 50% Not Achieved

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 29 Overall Performance for PED Department OVERALL PERFORMANCE CORPORATE SERVICES TOTAL TARGETS ASSESSED 35 TARGETS ACHIEVED 29 TARGETS NOT ACHIEVED 06 % ACHIEVEMENT ANNUAL PERFORMANCE 82.8%

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 30 INFRASTRUCTURE

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 31 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Improved community wellbeing through accelerated service delivery # of Kms of roads to be graded by 30 Jun 2017 1783.9 Km 1,300.0 0 1487.07 5km Roads and storm water BS 89 1 644 1,524 Achieved None None Number of m2 of base and surface patches repaired by 30 Jun 2017 Review Roads Master plan and adopted by Council by 31 March 2017 # of Kms of gravel roads to be constructed in tar by 30 Jun 2017 2170,91 m2 4355.34 2m2 BS 90 Oper Oper 1200 Achieved None None BS 59 Oper Oper 1 1 1 Achieved None None BS 48/84 /53/7 0 MIG 29 517 2 446 871.61 MIG Reallocation of funds To follow spending pattern 4,7kms 3.9km 3.4km Not Achieved # of kms of Storm Water to be constructed in Ext 6 by 30 Jun 2017 # of Kms of roads to be rehabilitated by 30 Jun 2017 % spending on MIG funding by the 30 June 2017 Number of Km of roads to be constructed by 30 Jun 2017 (Industrial Road) 1 395 044.33 1.294k m 1.294k m BS 45 6,000 400m Achieved None None BS 71/50 Prompt appointments 5 800 0.00 New 1.1km 0.6km Not achieved Late appointments New Oper Oper 100% 100% 100% Achieved None None Prompt appointments BS 57 2 000 0.00 400m 250M 0m Not Achieved Late appointments

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 32 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Improved community wellbeing through accelerated service delivery Number of high mast lights connected Morarela, Mbuzini, Mohlotsi, Matseding and Mohlalaotwane by 30 Jun 2017 Electricity BS 17 60 45 11 16 16 Achieved None None # of Quarterly reports in terms of households with access to basic levels of electricity submitted to the MM (GKPI) # of Energy Master plans & OM plans developed and submitted to Council for adoption by 30 June 2017 # high mast lights upgraded to led fittings at Matlala Ramoshebo by 30 Jun 2017 % of faulty streetlights fittings maintained within 90 days % of faulty Mast light fittings repaired within 90 days % of households with access to basic levels of electricity by the 30 June 2017 (GKPI) New Oper Oper New 4 4 Achieved None None Shorter late appointment of Service provider BS 22 500 0 New 2 0 Not achieved turnaround times on procurement BS25 435 435 New 30 30 Achieved None None BS 07/08 BS 09/10 Oper Oper 98,05% 100% 100% Achieved None None Oper Oper 99,77% 100% 100% Achieved None None Not achieved. (81 Connections energised and 44 completed) ESKOM deferred 5 projects and very slow to complete projects Engage ESKOM to fastrack their work New Oper Oper 97.0% >97% 97%

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 33 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Improved community wellbeing through accelerated service delivery % of new Capital projects started on time In terms of the appointment of consultants / contractors for EPMLM funded projects as per the Capital implementation plan Improve on monitoring of contractor to assist them, and prompt appointments. Late appointments and poor performance of service providers. Project Management New Oper Oper New 100% 60% Not Achieved % of new Capital projects completed in terms of agreed schedule for EPMLM funded projects by Jun 30 2017 Improve on monitoring of contractor to assist them, and prompt appointments. Improve on monitoring of contractor to assist them, and prompt appointments. Late appointments and poor performance of service providers. New Oper Oper New 100% 60% Not Achieved % of Capital budget spend in terms of new IDP identified projects as per the Capital implementation plan by the 30 June 2017 (GKPI) Late appointments and poor performance of service providers. New Oper Oper New 100% 60% Not Achieved SCM % attendance at scheduled Bid Committee meetings by 30 Jun 2017 (IS) # of quarterly reports submitted to Council in terms of compliance to the CoGHSTA Back to Basics reporting system FV 07 Oper Oper 1 100% 100% Achieved None None New Oper Oper 4 4 4 Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 34 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Build effective and efficient organization # of new / reviewed policies adopted by Council by 31 March 2017 (IS) MTOD 09 Institutional Development Oper Oper 3 2 2 Achieved None None % of Internal Audit Findings resolved per quarter as per the Audit Plan by 30 Jun 2017 (Social & IS) % of AG Management Letter findings resolved by 30 Jun 2017 (Social & IS) GG 14/15 Good Oper Oper New 100% 100 Achieved None None Governance GG 11/12 13 Oper Oper New 100% 100% Achieved None None % execution of identified risk management plan within prescribed timeframes per quarter (Social & IS) Roll over non implemented actions to the new financial year. Various challenges as stated on risks monitoring plan. GG 16 Oper Oper New 100% 50% Not Achieved

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 35 Overall Performance for PED Department OVERALL PERFORMANCE INFRASTRUCTURE SERVICES TOTAL TARGETS ASSESSED 24 TARGETS ACHIEVED 15 TARGETS NOT ACHIEVED 09 % ACHIEVEMENT ANNUAL PERFORMANCE 62.5%

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 36 Community Services

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 37 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Improved community wellbeing through accelerated service delivery SCM % attendance at scheduled Bid Committee meetings by 30 Jun 2017 (Social) FV 07 Oper Oper 1 100% 100% Achieved None None Waste Removal % of households with access to a minimum level of basic waste removal by 30 June 2017 (once per week) (GKPI) # of existing households in formal settlements provided with solid waste removal services by 30 Jun 2017 # of quarterly reports submitted to Council in terms of compliance to the CoGHSTA Back to Basics reporting system External audit of the Landfill to comply with National Environmental Waste Act by 30 Jun 2017 # of landscaping and greening project implemented by 30 Jun 2017 BS 94 Oper Oper 17.4% 17,4% 17,4% Achieved None None 5619 per week 5619 per week 5619/w eek BS 94 Oper Oper Achieved None None New Oper Oper 4 4 4 Achieved None None Environmenta l Management BS 98 90 90 1 1 1 Achieved None None The landscaping master plan recommendation was budgeted for and will be implemented in 17 18 financial year The original budget was cut and the landscaping plan not implemented BS 102 320 0 1 1 0 Not Achieved

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 38 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Improved community wellbeing through accelerated service delivery # of Cultural and Heritage festivals held by 30 Jun 2017 Communit y Facilities BS 116/1 17 Officers suspended in 1st quarter Increase better coordination of events 210 206 2 2 1 Not Achieved # of cemeteries fenced by 30 Jun 2017 3 cemeteries to be fenced by 21 July 2017. BS 109 Late delivery of fencing materials 690.5 0 7 6 3 Not Achieved # of Mayor s cup events held by 30 Jun 2017 # of Mayors marathon events held by 31 Mar 2017 BS 114 95 95 1 1 1 Achieved None None Technical challenges with registration with Limpopo Athletics No marathon event in new financial year BS 115 40 0 New 1 0 Not Achieved # of Club Federations supported to promote sporting development by 30 Jun 2017 Early identification of club for support during next financial year Better coordination and facilitation of programs Better coordination and facilitation of programs No clubs were identified for support BS 120 71.2 40 New 4 0 Not Achieved # of quarterly Local Aids Council forum meetings held Co-ordination between stakeholders BS 112 HIV & AIDS 24,5 23,3 4 4 3 Not Achieved # of quarterly HIV /AIDS awareness campaigns Co-ordination between stakeholders BS 113 40,8 33,04 4 4 3 Not Achieved

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 39 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action # of new / reviewed policies adopted by Council by 31 March 2017 (Social) Institution al Developm ent Good Governanc e The other two policy be tabled to LLF and council for approval Build effective and efficient organization MTOD 09 Only Sport policy approved Oper Oper 3 3 1 Not Achieved % of Internal Audit Findings resolved per quarter as per the Audit Plan by 30 Jun 2017 (Social & IS) GG 14/15 Oper Oper New 100% 100 Achieved None None % of AG Management Letter findings resolved by 30 Jun 2017 (Social & IS) GG 11/12 13 Oper Oper New 100% 100% Achieved None None % execution of identified risk management plan within prescribed timeframes per quarter (Social & IS) Roll over non implemented actions to the new financial year. Various challenges as stated on risks monitoring plan. GG 16 Oper Oper New 100% 50% Not Achieved

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 40 Overall Performance for PED Department OVERALL PERFORMANCE COMMUNITY SERVICES TOTAL TARGETS ASSESSED 17 TARGETS ACHIEVED 08 TARGETS NOT ACHIEVED 09 % ACHIEVEMENT ANNUAL PERFORMANCE 47%

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 41 BUDGET AND TREASURY

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 42 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Improved community wellbeing through accelerated service delivery % attendance at scheduled Bid Committee meetings by 30 Jun 2017 (BT) SCM FV 07 Oper Oper New 100% 100% Achieved None None Average # of days elapsed on successful bids awarded as per the competitive bidding process for tenders over R200,000 # of new / reviewed policies adopted by Council by 30 Jun 2017 (BT) FV 07 Oper Oper New 60 60 Achieved None None Build effective and efficient organization Institutiona l Developme nt MTOD 09 Oper Oper 0 1 1 Achieved None None % of consumer quarterly payment level received as compared to that billed Billing for June 2017 was delayed due to year-end adjustments and other key reconciliation before close of the book for the year 2017 and such affected the timing of payments. Become Financially Viable Financial Management FV 02 Oper Oper 100% >80,9% 75% Not Achieved None % of approved (compliant) invoices paid within 30 days FV 03 Oper Oper 4 100% 100% Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 43 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action # of monthly section 66 MFMA reports submitted to Council with respect to staff remuneration Submission of MTRE Budget to Council for approval by the 31 May # of monthly section 71 MFMA reports submitted to EXCO within legislative timeframes # of SCM quarterly reports submitted to Exco Annual submission of the asset verification report to the MM by 30 Sept 2016 Draft Annual Financial Statements (AFS) submitted on or before the 28 August 2016 % spend of the FMG funds by 30 Jun 2017 Become Financially Viable Financial Management FV 06 Oper Oper 12 12 12 Achieved None None FV 05 Oper Oper 1 1 1 Achieved None None FV 06 Oper Oper 12 12 12 Achieved None None FV 07 Oper Oper 4 4 4 Achieved None None FV 08 Oper Oper 1 1 1 Achieved None None FV 10 3 210 3 210 1 1 1 Achieved None None FV 11 1 810 1 810 75% 100% 100% Achieved None None # of quarterly section 52(d) MFMA reports submitted to Executive Mayor within legislative timeframes Section 72 (midyear) MFMA reports submitted to Executive Mayor within legislative timeframes # of monthly SCM deviation reports submitted to the MM FV 06 Oper Oper 4 4 4 Achieved None None FV 06 Oper Oper 1 1 1 Achieved None None FV 07 Oper Oper 12 12 12 Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 44 KPA 2 - Basic Service Delivery IDP Ref No 2016/17 Annual Performance R 000's Strategic Objective Priority Programme Baseline 2015/16 KPI Budge t Spend Target Actual Achievements Challenges Corrective Action Become Financially Viable # of municipal fleet vehicle reports submitted each quarter FV 09 Oper Oper 4 4 4 Achieved None None # of MFMA checklists submitted per quarter as legislated % of (indigents) households with access to free basic electricity services by 30 Jun 2017 (GKPI) Cost coverage ratio by the 30 June 2017 (GKPI) FV 06 Oper Oper 12 12 12 Achieved None None New Oper Oper 100% 100% 100% Achieved None None Financial Management To be resolved via completion 2016/17 AFS To be resolved via completion 2016/17 AFS To be resolved via completion 2016/17 AFS Asset management findings not yet fully resolved Asset management findings not yet fully resolved New Oper Oper 18,6 4,7 N/A Not Achieved None % outstanding service debtors to revenue by the 30 June 2017 (GKPI) New Oper Oper 35,7% 31,4% N/A Not Achieved None % Debt coverage ratio by the 30 June 2017 (GKPI) New Oper Oper 12,3 18,8 N/A Not Achieved None Build effective and efficient organization Good Governanc e % of Internal Audit Findings resolved per quarter as per the Audit Plan by 30 Jun 2017 (BT) % of AG Management Letter findings resolved by 30 Jun 2017 (BT) To be resolved via completion 2016/17 AFS To be resolved via completion 2016/17 AFS Roll over non implemented actions to the new financial year. GG 14/15 Oper Oper New 100% 80% Not achieved GG 11/12 13 Oper Oper New 100% 80% Not achieved % execution of identified risk management plan within prescribed timeframes per quarter (BT) Various challenges as stated on risks monitoring plan. GG 16 Oper Oper New 100% 50% Not Achieved Action Plan on issues raised by the Auditor General compiled and tabled to Council by January 2017 GG 11 Oper Oper New 1 1 Achieved None None

EPMLM 2016/2017 ANNUAL PERFORMANCE REVIEW 45 Overall Performance for PED Department OVERALL PERFORMANCE BTO TOTAL TARGETS ASSESSED 25 TARGETS ACHIEVED 18 TARGETS NOT ACHIEVED 07 % ACHIEVEMENT ANNUAL PERFORMANCE 72%

EPMLM 2016/2017 ANNUALPERFORMANCE REVIEW 46 THANK YOU