Apprenticeship Reporting and Recording Level 1 - Dual Credits Overview
Explore the implementation of Level 1 Apprenticeship Dual Credits using Trillium, focusing on goals, target groups, success rates, program approaches, key documents, and key policies. Discover how college-delivered dual credits are structured and accounted for within the education system.
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Reporting and Recording Level 1 Apprenticeship (OYAP) Dual Credits using Trillium October 2016 1
Goals Seamless Transition to Post- secondary Increase Completion of OSSDs
Target Groups for Dual Credit Programs OYAP 6% SHSM 8% Primary Target Group 86% 2016-17 3
2014-15 Dual Credit Program Provincial Results Number of Participants: % of Seats Filled: 19,958 92% Retention: 89% Success: 91% 4
Dual Credit Approaches Team-taught College Course Team-taught Level 1 Apprenticeship and Level 1 with College Oversight College Campus Secondary School College-delivered Level 1 Apprenticeship College-delivered College Course 5
Who Needs to be Involved in Your Board? Board SMS Lead Board OnSIS Lead Guidance Counsellors and School Support Staff Board Board Board Regional OYAP Dual Credit/ Planning Team Coordinator SCWI Lead Representative
College-delivered dual credits Students take a Level 1 apprenticeship (OYAP) program Credit is recorded on the college record using college course codes Credit is also recorded on the OST using a special dual credit course code assigned by the Ministry of Education. 8 (Dual Credit Policy p.7)
College-delivered dual credits Maximum of 4 can count as optional credits towards the OSSD Cannot be used as substitution for compulsory courses. External music credits are included in the 4 credit maximum (Dual Credit Policy p. 8) 9
College-delivered dual credits If a student earns more than 4 credits, only 4 will show on the OST; all will show on the provincial report card. The process is outlined on page 12 of the OST manual 10
College-delivered dual credits Assessment and evaluation are the responsibility of the college instructor Growing Success does not apply (Dual Credit Policy p. 19) 11
Setting up a Dual Credit College-Delivered College Course When the course is added, a check is done to see if more than one description exists for the course code. If it does, then a box appears to the right of the course code. The user can open the drop down list and select whichever course description is valid. 12
A Dual Credit Class with a Teacher Assigned 13
A Dual Credit Class With No Educator Assigned 14
College-delivered Level 1 Apprenticeship Dual Credits For level 1 apprenticeship courses, the name of the college does not appear on the OST. Level 1 App followed by the MAESD name of the apprenticeship and the MAESD code The default passing grade is 60% If the passing grade is not 60%, users must select the appropriate college title 15 (Dual Credit Policy p. 15)
Level 1 Apprenticeship Passing Grades It s important to select the right college in the school SMS system even though the name of the college will not appear on the student s transcript because the passing grade is not the same at all colleges. Credit Value Passing Grade # of Hours College TKA4Y Cook Level 1 App: Cook 415A 415A 3.00 50 360 Humber TKA4Y Cook Level 1 App: Cook 415A 415A 3.00 60 360 Level 1 App TKA4Y Cook Level 1 App: Cook 415A 415A 3.00 70 360 Conestoga TKA4Y Cook Level 1 App: Cook 415A 415A 3.00 70 360 Durham TKA4Y Cook Level 1 App: Cook 415A 415A 3.00 63 360 Lambton TKA4Y Cook Level 1 App: Cook 415A 415A 3.00 50 360 Sault 16
College-delivered Level 1 Apprenticeship Dual Credits Level 1 apprenticeship courses are all multiple- credit courses If students do not successfully complete the entire program, partial credit can be granted. The college instructor and the dual credit teacher would jointly make that decision The word partial appears on the OST after the name of the Level 1 program (OST manual p. 11) 17
Granting Partial Credit in Trillium In this example, a student earned 1.5 credits in a 3.0 credit course. Using the transcript information window, bring up the student and the specific course. Enter the final mark, if it s not there already, then change the earned credit field to 1.50. Leave the attempted credit at 3.0. This combination of the earned credit being less than the attempted credit will also cause the transcript to display partial credit as part of the course title. 18
OST Showing College-delivered Level 1 Apprenticeship Date Course Grade Course Title Course Code Percentage Grade Credit Compulsory Note Year Month 2013 06 12 LEVEL 1 APP A: Cook 415A (Partial) TKA4Y 74 1.50 2014 06 12 LEVEL 1 APP A: Carpentry 403A TSA4Y 80 2.00 TKA4Y has a value of 3 credits. This student did not successfully complete the program but was awarded 1.5 credits. Note that partial appears after the Course Title. Note that in order to grant any credit, the grade must be equal to or higher than the passing grade for that course. TSA4Y has a value of 2 credits. The student successfully completed the Level 1 program. 21
Check for Accuracy Create a test transcript. Note that for Level 1 Apprenticeship courses, no college name appears. (XXX4Y) For partial completion of Level 1 OYAP Apprenticeship dual credits, the word partial appears with the title of the course. For team-taught dual credits, dual credit appears along with the title of the course 22
Reporting to OnSIS Through class enrolment Through other credits 23
Reporting to OnSIS through Class Enrolment College-delivered dual credit classes can be created without an educator if necessary Ensures consistency of report card, OST, transmission to OCAS and OUAC Allows tracking of credits earned vs credits attempted Courses count towards student s FTE 24
Reporting to OnSIS through Other Credits Courses could be missed in transmissions to OCAS Doesn t generate dual credit teacher funding through the GSN 25
Reporting to OnSIS through Other Credits 26
Reporting to OnSIS through Other Credits 27
Reporting to OnSIS through Other Credits Final Mark field must be entered Attempted Credit and Earned Credit fields in the Course tab must be verified to make sure that the correct value is entered. 28
Resources Webinar will be posted on scwi.ca and on osca.ca Detailed documentation is available on the Trillium site. (Check with your board contact) Dual Credit Programs 2013 Ontario Student Transcript Manual 2013 29
Questions? Phil Hedges, Ministry of Education Phil.Hedges@ontario.ca 416-326-5988 Sonja Vandermeer, School College Work Initiative svandermeer@opsoa.org 705-328-4353 30
