Approval Frameworks for Programs and Continuing Education
Explore approval frameworks, forms, and timelines for academic operations in programs and continuing education. Learn about proposing new programs, requesting changes, creating proposals for initiatives, and discontinuing academic programs. Enhance your understanding of historically fragmented program approval processes and discover a structured approach for program proposals and changes.
Uploaded on Mar 22, 2025 | 0 Views
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
PRACTICES & PROCESSES Approval Frameworks and Forms for Programs and Continuing Education Academic Operation Timeline Brooke Johnson, Vice Provost-Academic Operations Sarah Pecor, Assistant Vice President-Cont. Ed & Exped/Ext Cam Op Tamara Ferry, Ex Director-Institutional Effectiveness
PRACTICES & PROCESSES Approval Frameworks and Forms for Programs and Continuing Education Four frameworks to help you 1. propose a new program 2. request change(s) to an existing program 3. create a proposal for a continuing education initiative 4. discontinue or suspend an academic program
PROPOSE/CHANGE PROGRAM - HISTORICALLY Fragmented, isolated, and de-centralized No well-defined deadlines time frames Focused mostly on curriculum; operational units not considered (ie; billing/fin aid; registrar, admissions, mkt, instructional designers) Narrative responses led to inconsistencies/confusion No implementation/communication plan post approval
#1 - Propose a New Program Dir/Chair with OIE Market/Admission/Financial Consultation Michele.Hoffman@cuw.edu #1. New Academic Program Approval Framework and Form Curriculum Consultation Elizabeth.Evans@cuw.edu Dir/Chair with CELT Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=174832 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=174832 Submit New Academic Program Proposal Form Academic Program Support Team (APST) Review/Revise/Recommend Academic Council/Faculty Senate Revisions and/or consultation with other internal stakeholders may be required Plenary Faculty Approvals Program Prioritization-Jan BoR/CUS/Accred-as needed Internal Stakeholders Email Notification and Change Execution
Market/Admission/Financial Consultation MARKET SCORECARD
Market/Admission/Financial Consultation MARKETSCORECARD
Market/Admission/Financial Consultation PRO FORMA ANALYSIS
Market/Admission/Financial Consultation PRO FORMA ANALYSIS
#1 - Propose a New Program Dir/Chair withOIE Market/Admission/Financial Consultation Michele.Hoffman@cuw.edu #1. New Academic Program Approval Framework and Form Curriculum Consultation Elizabeth.Evans@cuw.edu Dir/Chair with CELT Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=174832 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=174832 Submit New Academic Program Proposal Form Academic Program Support Team (APST) Review/Revise/Recommend Academic Council/Faculty Senate Revisions and/or consultation with other internal stakeholders may be required Plenary Faculty Approvals Program Prioritization-Jan BoR/CUS/Accred-as needed Internal Stakeholders Email Notification and Change Execution
CURRICULUM CONSULTATION Program vision/mission Program Learning Outcomes (PLOs) Align PLOs to Global Learning Outcomes Curriculum map Course Titles/Existing vs New/Credit Hrs
#1 - Propose a New Program Dir/Chair withOIE Market/Admission/Financial Consultation Michele.Hoffman@cuw.edu #1. New Academic Program Approval Framework and Form Curriculum Consultation Elizabeth.Evans@cuw.edu Dir/Chair with CELT Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=174832 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=174832 Submit New Academic Program Proposal Form Academic Program Support Team (APST) Review/Revise/Recommend Academic Council/Faculty Senate Revisions and/or consultation with other internal stakeholders may be required Plenary Faculty Approvals Program Prioritization-Jan BoR/CUS/Accred-as needed Internal Stakeholders Email Notification and Change Execution
ACADEMIC PROGRAM SUPPORT TEAM 1. Faculty chair (elected) CUW full-time faculty member (elected) CUAA full-time faculty member (elected) CU full-time faculty member (elected) Full-time faculty member (appointed) Executive Director of Institutional Effectiveness Director of University Analytics and Strategic Finance Assistant Vice President of Admissions Assistant Vice President of Marketing Project Manager, Instructional Design-CELT Assistant Vice President of CE/Extended Campus Operation Assistant Vice President of Academics for CUAA Director of Administrative Computing/Banner Finance Interim Provost Registrar Vice Provost Academic Operations 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
#1 - Propose a New Program Dir/Chair withOIE Market/Admission/Financial Consultation Michele.Hoffman@cuw.edu #1. New Academic Program Approval Framework and Form Curriculum Consultation Elizabeth.Evans@cuw.edu Dir/Chair with CELT Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=174832 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=174832 Submit New Academic Program Proposal Form Academic Program Support Team (APST) Review/Revise/Recommend Academic Council/Faculty Senate Revisions and/or consultation with other internal stakeholders may be required Plenary Faculty Approvals Program Prioritization-Jan BoR/CUS/Accred-as needed Internal Stakeholders Email Notification and Change Execution
#2 - Request Change(s) to Existing Program Submit Program Change Request Form Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=156198 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=156198 #2. Academic Program Change Approval Framework and Form Academic Program Support Team (APST) Review/Revise/Recommend Revisions and/or consultation with other internal stakeholders may be required (ie; CELT, Market Analysis) Academic Council Approval Program Prioritization-Jan Internal Stakeholders Email Notification and Change Execution
CHANGES TO EXISTING PROGRAMS Changes include: Program mission/vision Program outcomes Curriculum (course names, course numbers, number of required program credits) Admissions requirements Delivery methods (offer a face-to-face program entirely online, offer a program at a different campus) Changes to school or department Changes to course subject/course number Changes to course credits Does not include: Addition, removal, or changes to elective courses Course descriptions (any course) Course pre-requisites (course numbers) Grade mode
#3 - Create a Proposal for a Continuing Education Initiative Continuing Ed-Idea form #3. Continuing Education Approval Framework and Form Continuing Ed-Idea form Do you have an idea? Idea exploration meeting will be set up to foster discussion and work through the concept from idea to offer, including market research, to identify need, audience and revenue opportunities. Various stakeholders invited. Continuing Ed Studies Office Determination to move forward, continue discussion or not pursue. Completed form kicks off the project and will auto send to all critical stakeholders such as marketing, AV, instructional design, LMS administrator and project mgr. Ready to move from IDEA to creation of offering Project Manager to work with lead SME to complete Deployment form. Registration link launch in Destiny This framework is for non-credit- bearing requests ONLY. Requests for credit-bearing initiatives/credentials should follow the New Academic Program or Academic Program Change Approval Framework
#4 Intent to Discontinue or Suspend an Academic Program Submit Program Change Request Form Access form here: https://cuw-machforms.cuw.edu/view.php?id=217799 #4. Intent to Discontinue-Suspend Academic Program Framework and Form Access form here: https://cuw- machforms.cuw.edu/view.php ?id=217799 Academic Program Support Team (APST) Review/Revise/Recommend Revisions and/or consultation with other internal stakeholders may be required (ie; CELT, Market Analysis) Academic Council Approval Internal Stakeholders Email Notification and Change Execution
DOWNLOAD PROGRAM APPROVAL FRAMEWORKS AND FORMS FROM THE PORTAL: Resources Tab - Forms Repository/Provost Office/Program Approval Frameworks and Forms Faculty Tab - Forms Repository/Provost Office/Program Approval Frameworks and Forms Employee Tab Dept/Chair/Program Channel Program Approval Frameworks and Forms
DOWNLOAD ACADEMIC OPERATION TIMELINE FROM THE PORTAL Faculty Tab/Faculty Resources Employee Tab/Dept Chair/Program Director Resources
ACADEMIC OPERATION TIMELINE IN PREPARATION FOR 2023-2024 DEADLINE TASK RESPONSIBLE PARTY 10/1/2022 Previous Year Program Student Learning Outcome Assessment Reports completed Deans 11/4/2022 Capital and New Personnel Request Forms; sent to deans Provost 11/18/2022 FLAC rules and adjunct pay rates determined Provost Next academic year schedule draft sent to schools Registrar 12/7/2022 Program changes, new program proposals & suspensions due to APST for December Academic Council meeting Deans Banner Course Information (BCI) changes due; sent to registrar Capital and New Personnel requests completed; returned to Provost 12/12/2022 Plenary meets 12/14/2022 Academic Council approves adjunct pay rates, final program changes, new program proposals & suspensions and capital and new personnel requests; due to Academic Council for January Program Prioritization meeting Academic Council 1/3/2023 Operating budget screens open in Banner COO 1/4/2023 Program Prioritization meeting Academic Council 1/13/2023 Next academic year schedules complete; returned to registrar Deans Fee charts due (establish tuition and fees for upcoming FY) COO 1/27/2023 Catalog opens for updates Registrar 3/17/2023 All CRNs for next academic year are built; schools notified Registrar 3/20/2023 Next year schedule opens for viewing Registrar, CAACE 3/31/2023 Catalog closes Registrar 4/7/2023 Operating budget screens close in Banner COO 4/17/2023 Registration opens for students Registrar, CAACE 5/12/2023 Changes to faculty handbook due Provost, Faculty Chair 6/2/2023 Catalog goes live Registrar Degree audit opens for new students 7/1/2023 Budget opens COO
