April Scholarship Forum
This comprehensive training agenda covers e-FINDS introduction, hands-on exercises, administrative tasks, evacuation procedures, facility receiving protocols, patient search functions, and testing scenarios. It also includes information on existing patient tracking forms, HCS person records, roles in e-FINDS, and supplies and equipment provided by both NYSDOH and individual facilities.
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Presentation Transcript
April Scholarship Forum Friday, April 16 With the UM Foundation, Financial Aid, and Barb Bybee (Business Services)
Reminder Please use fascholarships@mso.umt.edu to ensure processing is done in a timely manner. Financial Aid Office 2020-2021 2021-2022 Please finish reconciling your Funds. FAO will begin processing 2021-2022 scholarships mid-May. Any funds that still need to be awarded please send them to us as soon as possible. Processing time will take up to 10 business days to process. Processing time will take 5-10 business days to process. Please submit as many 2021-2022 scholarship awards by August 1st. Special Announcement: Shylar Wilson and Abigail Homer are leaving our office to pursue amazing opportunities at the end of April. Due to this processing times will be at the max.
Help Us! If you want to receive communications from the Foundation or Financial Aid Office, please send the department name, staff full name, and UM email address to the Foundation. Foundation 2020-2021 Late Awards: Please include the Foundation in your submissions of the AWSS. Continue to collect student thank you letters Please send students' thank you letter information and make sure the following is included: q Full Scholarship Name q Who to address the letter to. 2021-2022 Summer 2021 Awards Send request to the Foundation. Scholarship Portal Communications Tab: o Please be sure your communications are up to date prior to making awards. Applications Tab: o Review your applicants to ensure qualifications are properly matching students. *Please have students use the updated thank you letterhead template. For assistance, please contact Emily Shankle.
Updated Scholarship Thank You Letterhead Fall 2020 Updated Letterhead https://supportum.org/Scholarship%20Lette rs/Template.php An email with the word document template is coming soon Please delete any old letterhead versions Please share the scholarship name and/or donor contact name with students when directing them to write their thank you letters
SURVEY QUESTIONS?
Question 1 FAO: There could be a couple of reasons why you are seeing unqualified applicants. Why do I see unqualified applicants in the applicant pool on the Scholarship Portal? Your opportunity is an apply-to. The student s information has updated to make them unqualified, but it doesn t always pull them out.
Question 2 FAO: There are three steps to fix this process. If a scholarship award was made mistakenly on the portal, how do I correct that on the portal? Is there a communication sent to the student to inform them? Switch the applicant in the portal from Offered , Awarded , or Submitted to Decline Admin , or Decline . Fill out and email a correction sheet to FAO, UMF and Barb Bybee. Contact the student to notify them of the error.
Question 3 UMF: No, please do not use the 2021-22 or 2020-21 AWSS to make summer awards. We ask the department/unit send a request to the Foundation. I want to begin awarding summer scholarships, do I use the 21-22 Award Summary Sheet? Submit Request: Department/Unit making the award, please submit request for the Summer 2021 Award Summary Sheet to the Foundation (Korla/Sarah). 1. 2. 3. Fill out ALL information on the Summer 2021 Award Summary Sheet. Review AWSS, to ensure ALL information is accurate and complete. Collect the signature of your dean, director, or other specified responsible party who can approve awards. If you are unable to collect a signature, please be sure the dean, director, or other specified responsible party can include the Summer Award Summary Sheet attachment with their email approval. Send the Summer Award Summary Sheet attachment (that includes the signature) by email to the Financial Aid Office for processing fascholarships@mso.umt.edu AND CC the Foundation umfawardsummarysheet@supportum.org. The email SUBJECT LINE should include: SUMMER 2021 Award Summary Sheet Dept/Unit Name 4. It is the departments SOLE responsibility to track recipient names, award amounts and available budget balances throughout the award cycle. The department will be responsible for covering over-awards made by the department. When submitting a Summer 2021 AWSS, send separately to FAO and UMF.
UMF: You can find your scholarship budget $ amount, UMF Fund Number and Index Code on your scholarship budget located in BOX. Question 4 Where can I find out what my Budget is? AWSS Where can I find the index code? UMF: BOX access is given to those who are deans, directors, chairs, program coordinators, fiscal, advisors, etc. These folks are typically responsible parties or signers for the Foundation scholarship funds.
OTHER QUESTIONS?
Department Scholarship Resources Webpage Who is this for? YOU! As a scholarship administrator/contact, these resources are for you, to use throughout the year as you go through your scholarship process. What can I find there? o Award Summary Sheet Instructions o Award Summary Sheet and Correction AWSS o UM Portal Handouts/Instructions o Thank You letter information o Past Presentation Materials o FAO, UMF and Business Service Contact Information How do I access this webpage? Please SAVE/Bookmark this link https://www.umt.edu/finaid/scholarships/de partment-use-resources.php. This link is hidden to reduce access from students.
CONTACT INFORMATION *Foundation: Financial Aid: Korla McAlpine Scholarship Administrator (406) 243-4260 Korla.mcalpine@supportum.org Christina Peltier Financial Aid Evaluator II- Scholarship Manager (406) 243-4810 Sarah Wade Manager of Fund Administration (406) 243-5592 Sarah.wade@supportum.org Ginger Lowry Associate Director of Customer Care (406) 243-6802 Nancy Randazzo Director of Fund Administration (406) 243-4739 Nancy.randazzo@supportum.org Emily Shankle Donor Stewardship Specialist (406) 243-2506 Emily.shankle@supportum.org UM Foundation Email: UMFAwardsummarysheets@supportum.org Financial Aid Office Email: fascholarships@mso.umt.edu *UMF will continue to telework during this time. Office Location: Gilkey Building, 2nd Floor (Office is closed but if you need to get something to us, please let us know.) Office Location: Lommasson Building Business Services Contact: Barb Bybee 406-243-6261 Barb.bybee@mso.umt.edu
Thank you for joining us! May Scholarship Forum on Wednesday, May 12th at 11am!
