Autumn Hall Annual Homeowners Meeting - December 4, 2024
"Join the Autumn Hall Annual Homeowners Meeting on December 4, 2024, to discuss community updates, budget ratification, board elections, and committee reports. Learn about the COA board structure, advisory committees, and organization overview of Autumn Hall. Explore the responsibilities managed by the Master and COA, including Arbor Park, collector roads, and drainage. Get involved in shaping the future of Autumn Hall!"
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AUTUMN HALL AUTUMN HALL ANNUAL HOMEOWNERS MEETING ANNUAL HOMEOWNERS MEETING DECEMBER 4, 2024 1
WELCOME & INTRODUCTIONS Kris Zayko COA PRESIDENT TOPICS FOR TODAY: TOPICS FOR TODAY: AUTUMN HALL OVERVIEW STATUS OF LOTS/HOMES DRC OVERVIEW AND REMINDERS COMMITTEE REPORTS 2025 BUDGET RATIFICATION BOARD ELECTION FOR 3 DIRECTOR SEATS 2
Autumn Hall Community Association COA BOARD STRUCTURE AND MEMBERS 2024 COA Board 2024 COA Board ~ Kris Zayko, President ~ Audrey Monteith, VP ~ Greg Holder, Secretary ~ Tim Kroenke, Treasurer ~ Charles Babington, M at L ~ Mike Macchiaverna, M at L ~ Mike Brown, Developer, M at L 2024 COA Board Structure 1 DEVELOPER REPRESENTATIVE 3 DEVELOPER APPOINTEES 3 ELECTED HOMEOWNERS 3
COA BOARD 2024 ADVISORY COMMITTEES AND MEMBERS Financial Advisory Committee Financial Advisory Committee Tim Kroenke (Chair) John Duff Landscape Advisory Committee Landscape Advisory Committee Chris Hamilton (Chair) Armand Daniel Debra McArthur COMMITTEE CHAIRS & COMMITTEE MEMBERS APPOINTED BY BOARD o Social Committee Social Committee Liz Darnell (Chair) Kim Tushingham Kim Levine Kimberly Duff Ivy Bella Audrey Monteith Susan Fieldstein Carol Goehring Olivia Hamilton (Chair 2025) Anna Owen Clare Powers EXPRESS INTEREST TO CONTINUE EACH YEAR o Infrastructure & Pool Committee Infrastructure & Pool Committee Eric Darnell (Chair) GIVE YOUR NAME TO TRAVIS TO JOIN A COMMITTEE o Design Review Committee Design Review Committee Mary Beth Burns (Chair) Kim Levine Austin Williams Mike Brown, Developer Rep Scott Lechtrecker Designer Rep 4
AUTUMN HALL ORGANIZATION OVERVIEW Master Board Brian Eckel Mike Brown Kris Zayko Autumn Hall Master Association ) New Autumn Hall Office Buildings COA Medical Offices Dungannon Village Headwaters Apartments Carolina Bay Residential Design Review Committee Social Committee Infrastructure Committee Finance Committee Landscape Committee 5
MASTER & COA RESPONSIBILITIES ORANGE ORANGE MAINTAINED BY MASTER Arbor Park Collector Roads Drainage Ponds YELLOW YELLOW MAINTAINED BY COA 6
FUNDING THE 2024 MASTER ASSOCIATION AUTUMN HALL AUTUMN HALL MASTER ASSOCIATION MASTER ASSOCIATION $307,375 $307,375 Autumn Hall Autumn Hall Offices Offices $22,212 $22,212 D DUNGANNON UNGANNON V VILLAGE ILLAGE $4,846 $4,846 COA COA ESIDENTIAL $136,991 $136,991 H HEADWATERS EADWATERS A APARTMENTS PARTMENTS $57,806 $57,806 M MEDICAL EDICAL O OFFICES $9,503 $9,503 C CAROLINA AROLINA B BAY $76,018 $76,018 FFICES AY R RESIDENTIAL RESPONSIBILITIES OF THE MASTER ASSOCIATION RESPONSIBILITIES OF THE MASTER ASSOCIATION MAINTAIN COLLECTOR ROADS MAINTAIN COLLECTOR ROADS: Dungannon Orton Point Carolina Bay Drive MAINTAIN COMMON DRAINAGE MAINTAIN COMMON DRAINAGE: Shell Bridge Park Headwaters Pond Area MAINTAIN ARBOR PARK MAINTAIN ARBOR PARK Common Area 7
Developer Update Street Turnover to City of Wilmington Update Street Sign Maintenance Agreement Signed by COA New Development Activity within the Master Community 8
RESIDENTIAL DEVELOPMENT STATUS OF LOTS AND HOMES TOTAL HOMES/LOTS IN AH 173 2 HOMES UNDER CONSTRUCTION 4 VACANT LOTS WITH0UT CONSTRUCTION 3 Lots with preliminary plans 9
Design Review Committee Submissions The following exterior home changes, additions and renovations require submission of the Architectural Review Form to the Design Review Committee (available at autumnhallhoa.com) Change of house color, shutters, or shutter removal/addition All fences/walls, additions, exterior structures, fireplaces, porch enclosures and patios Change of landscape design (maintenance and minor plant replacement does not require submission) Grass and ground cover removal Tree removal Generators, water feature ponds and pools Exterior home improvements *The DRC is available for site visit consultations on major projects to clarify approval or to address denials. 10
2025 BUDGET OVERVIEW FINANCE ADVISORY COMMITTEE 10% INCREASE TO DUES IN 2025 ($215/MONTH) 10% INCREASE TO DUES IN 2025 ($215/MONTH) MONTHLY INCOME FROM DUES 173 LOTSAT $215/MONTH = $37,195 DUESINCREASE: $41,520 ADDITIONALINCOME ANNUAL INCOME $446,340 2025 BUDGET OBJECTIVES: FUNDINCREASEDEXPENSES (APPROX. $35,000) CONTINUETOFUNDRESERVESTO ALIGNWITH RESERVE STUDY CONTINUETOENHANCETHECOMMUNITY (LANDSCAPE, FACILITIES, SOCIAL) 11
2020-25: Expense Evolution Autumn Hall COA - Annual Expenses 10% Increase in 2025 $450,000 2020-24 CAGR = 7% $400,000 2020-25 CAGR = 8% $350,000 $300,000 ~45% COA Landscaping $250,000 $200,000 ~35% Masters Dues (~60% of this is landscaping) $150,000 $100,000 $50,000 $0 2020 2021 2022 2023 2024 2025 Master Ass'n Fees To Reserves Landscaping Pool Misc Maint & repairs Utilities Social Admin * Reserves not included in this analysis 12
2020-24: Prudent Building of Reserves Autumn Hall COA - End of Year Reserves $200,000 $175,000 Year-end 2024 equivalent to ~$1,000 per lot $150,000 $125,000 $100,000 $75,000 $50,000 $25,000 $0 2020 2021 General Pool House Cash / Retained Earnings 2022 2023 Landscaping Infrastructure 2024 Emergency Pool Surface/Mechanical Design Review Fee 13
Reserve Study Reserve study conducted summer 2024 Study conducted by Giles Flythe Engineers Objective of study: Gain confidence in level of current reserves and plan for future capital repair/replacement Study documented all COA capital assets, asset life, repair/replacement cost Analysis covered 30 years Analysis concluded that at current levels and funding the reserves would be depleted by 2033-34 Study recommendation: COA to increase reserve amount by ~$4,000 each year beginning in 2026 14
At Current Funding Levels Reserves Insufficient by 2030s (Current funding is/was $31,800/year) (Current funding is/was $31,800/year) Reserve In/out Reserve In/out- -flows flows - - Current Funding level Current Funding level $50,000 $25,000 $0 2024 2024 2025 2025 2026 2026 2027 2027 2028 2028 2029 2029 2030 2030 2031 2031 2032 2032 2033 2033 2034 2034 2035 2035 2036 2036 2037 2037 2038 2038 2039 2039 Several large repairs/replacements expected in early-mid 2030 s Pool resurfacing Fence repair/replacement Wooden playground structure replacvement Park monument repairs -$25,000 -$50,000 -$75,000 -$100,000 -$125,000 -$150,000 Reserve Balance Reserve Balance - - Current Funding Level Current Funding Level $250,000 $200,000 $150,000 $100,000 $50,000 $0 2024 2024 2025 2025 2026 2026 2027 2027 2028 2028 2029 2029 2030 2030 2031 2031 2032 2032 2033 2033 2034 2034 2035 2035 2036 2036 2037 2037 2038 2038 2039 2039 -$50,000 -$100,000 -$150,000 -$200,000 -$250,000 15
2022-2025 BUDGET OVERVIEW EXPENSES BY CATEGORY 2022 2022 $123,119 42,000 153,300 38,797 21,144 2023 2023 $118,383 39,600 163,300 37,434 25,344 2024 2024 2025 2025 $136,991 34,200 186,240 54,579 34,330 MASTER ASSOCIATION DUES RESERVES LANDSCAPE COSTS INFRASTRUCTURE & POOL COST* ADMINISTRATIVE COSTS** $127,566 31,800 176,000 40,504 28,950 * Infrastructure & Pool Costs: Pool Maintenance Contract, Pool Supplies/Chemicals, Electricity, Gas Service, Pest Control, Water/Sewer, Maintenance/Repairs ** Administrative Costs: Premier Management Fee, Insurance, Legal, DRC, Accounting, Social Committee, Supplies, Misc. 16
COA Assessment History 2020--25 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 2025 2025 Annual General Assessment Increase over prior year $1800 $2100 17% $2220 $2220 $2340 0% $2580 10% 6% 5% Special Assessments 100 100 100 Total Assessments 1900 2200 2220 2220 2440 2580 Increase over prior year 16% 1% 0% 10% 6% 17
December 2024 Special Assessment Pool area improvements submitted for consideration Spring 2024 Pool area improvements submitted for consideration Spring 2024 Potential Upgrade Potential Upgrade Pergola Upgrades(2) Description Description Remove pergola roof and install metal roof Estimated Cost Estimated Cost $ 28,000 Pool Bathroom Upgrades Upgrade sinks, countertops, electrical, etc. $ 14,170 Changing Room Upgrade Remove shower, install benches, paint, epoxy floor $ 7,580 CCTV - Video Surveillance Install 4 cameras (does not include $10/mo charge) $ 4,970 Total $ 54,720 BOARD APPROVED $100 SPECIAL ASSESSMENT TO COVER UPGRADES TO POOL BATHROOMS AND CHANGING ROOM PERGOLA UPGRADES AND CCTV NOT APPROVED 18
Landscape Advisory Committee 2024 COMPLETED PROJECTS TREES: FEBRUARYTRIMMINGTOTHINCANOPYANDADDRESSENCROACHMENTON HOMES FALLREMOVALOFDEADTREESANDPROBLEMLIMBS (DURINGHURRICANE SEASON) MEDIAN (DEVIL) STRIPS FAILINGGRASSREPLACEDONFOLLOWINGSTREETS; ORTON POINT, DUNGANNON, EDISTO, STRIKING ISLAND, MOUND BATTERY, HANAHAN, MIDNIGHT CHANNEL OTHER: REFRESHOF DUNGANNON ENTRANCETO POOL AREA FLOWERPLANTING (2XPERYEAR) INITIATEDFORTRAFFICCIRCLESON MIDNIGHT CHANNEL, MOUND BATTERY BORDERFENCEVEGETATIONMANAGEMENT: VEGETATIONCUT BACK/CONTROLLEDTOAIDINFENCEMAINTENANCE PLANTINGSINSTALLEDON SW CORNEROF SUSQUEHANNA SHRUBREPLACEMENT: REPLACEVARIOUSFAILINGSHRUBS 19
Landscape Budget Summary Category Category 2024 2024 Budget Budget $96,000 2024 2024 Forecast Forecast $95,036 2025 2025 Budget Budget $105,240 Comments Comments Wrightsville Beach Landscaping Contract Includes: - $82,920 for general maintenance - $13,080 billable items (turf health programs, island flowers, etc) System repairs increasing with system age Irrigation System $9,000 $4,363 $9,000 Landscape Supplies Landscape Projects $26,000 $23,689 $26,000 Covers the cost associated with spring mulch and pine straw applications Tree trimming and removal, median strip refresh, shrub replacement ,other enhancements 6% increase $45,000 $54,339 $46,000 Total Total $176,000 $176,000 $177,427 $177,427 $186,240 $186,240 20
2025 Landscape Budget Detail WRIGHTSVILLE BEACH LANDSCAPING (WBL) CONTRACT SERVICES ($89, 400) $7,450/MONTH INCLUDES: 42 PREMIUM LAWN SERVICE VISITS (CUTANDTRIM) 26 MAINTENANCE TRIMMING VISITS FOR SUSQUEHANNA LANE 5 TURF FERTILIZATIONS IN PARKS 8 TURF FERTILIZATIONS IN STREETSCAPE (MEDIANSTRIPS) 2 TURF INSECTICIDES 8 TURF HERBICIDES 12 DETAIL/TREE PRUNING VISITS (UPTO 10 FEETHIGH) WBL TIME & MATERIALS WORK ON 2025 PROJECTS: ($47,600) 21
2025 Landscape Budget Details LANDSCAPE PROJECTS TREETRIMMING *** (MASTER BUDGETADDITIONAL $15,000 FOR AREASAROUND SHELL BRIDGE & ARBOR PARK) LIFT/THINCANOPIESONMOREMATURETREESTOLESSENWIND/STORMDAMAGE CUTBACKCANOPIESENCROACHINGONHOMES/STRUCTURES TURF REPLACEMENTAND REPAIR *** (MASTER BUDGETADDITIONAL $6,000 FOR MASTER CONTROLLED AREAS) REPLACEGRASSANDJASMINEASNEEDED DEADTREEREMOVAL REMOVEDEADTREESANDPROBLEMLIMBSPRIORTOHURRICANESEASON SHRUB/PLANTREPLACEMENT ASNEEDEDFORDISEASED, FAILINGPLANTS EXTRAFUNDINGINADDITIONTODEVELOPERFUNDEDPLANTINGSANDIRRIGATION SHELL BRIDGE POND BENCHES PLACE/SECURETWOBENCHESINSHADEDAREAS UNEXPECTED ITEMS ($12,500) ($17,000) ($3,000) ($8,600) ($2,500) ($4,000) 22
Master Association Landscaping Projects Additional Master Association Landscape Projects TREE TRIMMINGON MASTER ROADS (DUNGANNON, ORTON POINT, OTHER) LIFTANDTHINCANOPIESONMOREMATURETREESTOLESSENWIND/STORMDAMAGE CUTBACKCANOPIESENCROACHINGONHOMES/STRUCTURES DEADTREEREMOVAL MEDIAN STRIP REPAIR/REFRESHON MASTER ROADS REPLACEGRASSAND/ORINSTALLASIATICJASMINEASNEEDED CAROLINA BAY DRIVE ENTRY REFRESH REFRESH GROUNDSONBOTHSIDESOF CAROLINA BAY DRIVE 23
INFRASTRUCTURE & POOL PROJECT UPDATES 24
SOCIAL COMMITTEE FREQUENT NEIGHBORHOOD ACTIVITIES Thirsty Thursdays (Spring & Fall) Thirsty Thursdays (Spring & Fall) Fireside Friday (Fall) Fireside Friday (Fall) Bunco (Monthly) Bunco (Monthly) Yoga at the pool Yoga at the pool Red Wagon Food Donation Red Wagon Food Donation Book club Book club Mah Mah- -jongg jongg Water Aerobics (Summer) Water Aerobics (Summer) 2024 EVENTS Memorial Day Poolside Memorial Day Poolside Meet & Greet Meet & Greet Bocce & Bourbon Bocce & Bourbon Back to School Ice Cream Social Back to School Ice Cream Social Halloween Party Halloween Party Chili Cook Off Chili Cook Off Turkey Bowl Turkey Bowl Misc. Live Local Music in the Misc. Live Local Music in the Neighborhood Neighborhood Scavenger Hunt Scavenger Hunt Beer Club Beer Club 25
HOW TO FIND OUT ABOUT NEIGHBORHOOD EVENTS?? COA EMAILS PREMIER & GOOGLE CALENDAR FACEBOOK POOL HOUSE BILLBOARD SOCIAL EVENT EMAIL LIST FROM PREMIER PORTAL EMAIL LIST - UPDATES BIANNUALLY (EMAIL SOCIAL COMMITTEE MEMBER TO ADD YOUR ADDRESS PROMPTLY) 26
2024 BOARDELECTION 3 OPENBOARDSEATS TERMSOF 2 YEARS TERMSWILLSTAGGERWITH 3 SEATSOPENEACH YEAR 27
Founding Documents Autumn Hall has Founding Documents, such as: Community Charter for Autumn Hall By-Laws of Autumn Hall Design Review Guidelines - Addresses any exterior changes to a residence or yard Exhibit C Rules - Addresses other rules and behavior that may occur in the neighborhood Master Community Covenant for Autumn Hall Other documents and forms These items can be found at: autumnhallhoa.com or www.PremierManagementNC.com Each owner is encouraged to familiarize themselves with these documents. 28
SUMMARY PROPOSED DUES FOR 2025 INCREASING TO $215/MONTH RESERVES ARE BEING BUILT UP PROJECTS IMPORTANT TO HOMEOWNERS ARE BEING PRIORITIZED AND IMPLEMENTED INFORMATION ON AH COMMUNITY IS UPDATED REGULARLY AND ACCESSIBLE AT www.autumnhallhoa.com 29
THANK YOU 30
