Beneficiary Input and Roles in Grant Preparation Session Details
"Get insights into the beneficiary input required for grant preparation, including legal and administrative data, participant declarations, and essential roles in the SyGMa project. Learn about the timeline for submission and key responsibilities involved."
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Presentation Transcript
ACP info session: Beneficiary input for Grant Preparation Coordinator Unit Petra Haucke
Beneficiary input required for Grant Preparation By end of September: Participant declaration Legal and administrative data SyGMa Roles Affiliated Entities Third parties involved in the project Later in the process: Declarations of honour Signature (accession forms) Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 2
Beneficiary input to be provided latest by end of september Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 3
Participant declaration Template pre-filled with name and acronym of the proposal was distributed on July 16th Liaise with national member of Euratom Programme Committee to get it filled and signed as appropriate [Title of the research programme] refers NOT to EUROfusion, but the national research program with which you participate For third option ( ... is Programme Manager ) you also need a mandate from the Programme Owner (last page) Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 4
Legal and administrative data PIC, acronym and full legal name of beneficiary Name and address of department(s) carrying out the work Information already collected in Beneficiary sheet of the Partner data excel if still current, and update if required please check Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 5
Essential Beneficiary Roles in SyGMa PLSIGN (Project Legal Signatory) Have to be nominated by LEAR* as LSIGN for the organisation Are assigned by PaCo/CoCo to the project Sign Declaration of Honour and Accession Form (electronically) PaCo (Participant Contact) Assigns LSIGN of his organisation to the project Can enter data and upload documents for his organisation to the system, and submit to the Coordinator Information already collected please check/update * LEAR = Legal Entity Appointed Representative Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 6
Affiliated Entities Legal data already collected in Affiliated Entities sheet of the Partner data excel if still current, and update if required please check Only validated organisations can be AE not all new AEs have been validated yet (S2Innovation, Heffen, TokEng) Not clear yet if check of all legal links will be completed in time for the grant signature Plan B: add missing AEs through an amendment right after signature (retroactively) Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 7
Affiliated Entity details As in the past, information about tasks foreseen to be performed by AEs has to be included in Annex 1B (Description of the Action) New modular table format: Please complete table in new AE details sheet of Partner data excel (add rows as required) Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 8
In-kind contributions As in the past, information about in-kind contributions provided by third parties free of charge has to be included in Annex 1B New modular table format: Please complete table in new in-kind contributors sheet of Partner data excel (add rows as required) Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 9
Subcontracting Subcontracting information required for Annex 1B was extracted from IMS Task Specifications and Indicative Resources Table for your beneficiary is included in Subcontracting sheet of the Partner data excel for your information Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 10
Deadline for Submission We will send the Partner data excel with the data you provided in February and the newly added sheets to you in the next days SUBMISSION LATEST BY 30 SEP 2021 Participant declaration Partner data excel Earlier submission highly welcome! Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 11
Timeline Deadline for submission Draft CWP and AWP21 1/31/2021 - 3/3/2021 Preparation Consortium Agreement 3/3/2021 - 5/20/2021 Final CWP, AWP21, Budget 3/4/2021 - 4/6/2021 Grant Proposal to EC 7/1/2021 - 7/15/2021 Grant Proposal Evaluation 7/15/2021 - 9/26/2021 Iteration with EC 9/27/2021 - 9/30/2021 Grant Agreement preparation 10/1/2021 - 11/30/2021 Signature Consortium Agreement 7/1/2021 EC launch call 7/1/2021 Grant Agreement signature 12/1/2021 Grant Proposal Submission 7/12/2021 2021 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Today Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 12
Beneficiary input that will be required later in the process Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 13
Declarations of Honour Beneficiaries: PLSIGN signs electronically in the tool (attached template for information only) Affiliated Entities: Beneficiary will have a separate task in the tool for the DoH for each AE Template has to be sent to the AE, signed on paper, scanned and uploaded by the Beneficiary AE template is not available yet preparation can t be started for the time being Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 14
Grant signature Signing the Grant Agreement is a three step process: Coordinator signs the Grant Agreement Granting authority signs the Grant Agreement All other Beneficiaries PLSIGNs sign their Accession Forms electronically in the portal, within 30 days after signature by EU Petra Haucke | Beneficiary info session | 23rd July 2021 | Page 15
