Benefits Reference Guide for United States District Court
This guide provides information on benefits available at the United States District Court for the District of Delaware, including Flexible Spending Accounts, Health Insurance, Dental/Vision Insurance, and Life Insurance. It covers enrollment eligibility, coverage options, enrollment types, enrollment methods, and important details on the Federal Employees Health Benefits (FEHB) program, Federal Employees Dental and Vision Insurance Program (FEDVIP), and Federal Employees Group Life Insurance (FEGLI). Additionally, it outlines Qualifying Life Events (QLE) that allow changes to benefits enrollment.
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United States District Court for the District of Delaware BENEFITS REFERENCE GUIDE
Flexible Spending Accounts Health: Medical Dental- Vision Life Insurance Employee Assistance Program (EAP) Payroll eService Fitness Center
FEHB (Health Insurance) Eligibility 1. Within first 60 days of employment 2. Open Season 3. Qualifying Life Event Enrollment Types 1. Self Only 2. Self Plus One 3. Self and Family Plan Types 1. Fee-for-Service (FFS) Plan 2. Health Maintenance Organization (HMO) 3. High Deductible Health Plan (HDHP) 4. Consumer Driven Health Plan (CDHP) Cost Employees pay approximately 25% of the total premium and the government pays the remaining cost. Enrollment 1. PREFERRED METHOD. Judiciary Benefits Center (Online). Go to: JENIE; Human Resources; Judiciary Benefits Center; New Hire Enrollment (within 60 days of hire), Anytime Enrollment (Open Season) OR Qualified Life Event 2. Phone (888)442-3539 3. Mail. Federal Judiciary Benefits Program, P.O. Box 3810, Alpharetta, GA, 30023-2810 (Form SF-2809 on JNet) 4. Fax (800)526-6175
FEDVIP (Dental/Vision Insurance) Overview Employee pay-all benefit (pay entire premium) Supplemental coverage to health benefits Coverage for eligible children ends at 22 Eligibility 1. Within first 60 days of employment 2. Open Season 3. Qualifying Life Event Enrollment Types 1. Self Only 2. Self Plus One 3. Self and Family Enrollment 1. Benefeds.com 2. Phone (877)888-3337
FEGLI (Life Insurance) Eligibility Employees are eligible to enroll within 60 days of employment. New employees are automatically covered by basic on their start date. Coverage Options 1. Basic: Annual salary rounded up to the next even $1,000 plus $2,000 2. Option A: $10,000 3. Option B: 1-5 multiples of your salary rounded up to the next even $1,000 4. Option C: 1-5 multiples. Each multiple equals $5,000 for the life of your spouse and $2,500 for the life of each eligible child. Situations in which employees can increase coverage 1. Qualifying Life Event 2. Life Insurance Option Season (RARE) 3. Approval after having medical examination Decline Coverage You can decline coverage at any time, but keep in mind you must be enrolled in basic in order to retain optional life insurance options. How to make changes to FEGLI Coverage 1. PREFERRED METHOD. Judiciary Benefits Center (Online). Go to: JENIE; Human Resources; Judiciary Benefits Center; Anytime Enrollment (if decreasing or waiving) OR Qualified Life Event 2. Phone (888)442-3539 3. Mail. Federal Judiciary Benefits Program, P.O. Box 3810 Alpharetta, GA 30023-3810 (Form SF-2817 on JNet) 4. Fax (800)526-6175 FEGLI Rates Located: opm.gov; Insurance; Life Insurance; Program Information; Premiums for Employees https://www.opm.gov/healthcare-insurance/life-insurance/program-information/#url=Premiums-for-Employees FEGLI Calculator Located: opm.gov; Retirement; Calculators; FEGLI Calculator (calculate the premiums) https://www.opm.gov/retirement-services/calculators/fegli-calculator/
QUALIFYING LIFE EVENT (QLE) In the event you experience one of the following Qualifying Life Events, please contact your Human Resources Specialist, Beth Mason. Qualifying Life Events 1. Marriage 2. Divorce 3. Birth of Child/Adoption 4. Turning 26 (lose insurance) Timeframe to make changes For most benefits, you will have 60 days from the date of event to make changes. If you do not make changes during that timeframe, you will have to wait until Open Season. Which benefits can be changed Health Insurance Vision and/or Dental Life Insurance FSA s Beneficiary forms
FSA (Flexible Spending Accounts) The Judiciary offers two types of Flexible Spending Accounts from which the money you contribute is deducted from your income before taxes: 1. HCRA. You can use pre-tax dollars to cover deductibles, copayments and other medical, dental and vision expenses not covered by health insurance. 2. DCRA. Allows you to use pre-tax dollars to cover daycare expenses. Eligibility 1. Within first 60 days of employment 2. Open Season 3. Qualifying Life Event Enrollment 1. PREFERRED METHOD. Judiciary Benefits Center (Online). Go to: JENIE; Human Resources; Judiciary Benefits Center; New Hire Enrollment (within 60 days of hire), Anytime Enrollment (Open Season) OR Qualified Life Event 2. Phone (888)442-3539 3. Mail. ENROLLMENT- Federal Judiciary Benefits Program, P.O. Box 3810, Alpharetta, GA 20023-3810; CLAIM SUBMISSIONS- Federal Judiciary Benefits Program, P.O. Box 35680, Louisville, KY 40232 1. Fax (800)778-0045 Contribution Amounts 1. HCRA: $2,650 in 2018 2. DCRA: $5,000 in 2018 Plan Year January 1st through December 31st. Enrollment does NOT continue year to year, so you must re-enroll during Open Season.
FSAs (continued) Grace Period Under HCRA, additional time period granted from January 1st- March 15th in which you can incur medical expenses. No grace period for DCRA. Claims Deadline to file claims for HCRA and DCRA is April 30th of year following current plan year.
EMPLOYEE ASSISTANCE PROGRAM (EAP) & WorkLife4You EAP Overview Offers counseling services, legal consultation and crisis management WorkLife4You Overview Provides employees with the following resources to manage responsibilities at work and home: fitness and nutrition, childcare and parenting, stress and coping, senior care. Eligibility Judiciary employees and their dependents (spouse and children still in school) Contact Information- EAP 1. (800)222-0364 (24 hours a day, 7 days a week) 2. http://www.foh4you.com Contact Information- WorkLife4You 1. (800)222-0364 (24 hours a day, 7 days a week) 2. https://www.worklife4you.com When you register for WorkLife4You, the registration code is FEDJUD
BENEFICIARY FORMS The A.O. recommends employees file Designation of Beneficiary forms. It is especially important to update your beneficiary forms when you experience a Qualifying Life Event. Please submit the Designation of Beneficiary forms to Human Resources Specialist Beth Mason for processing. Designation of Beneficiary Forms 1. SF-1152 Designation of Beneficiary, Unpaid Compensation of Deceased Civilian Employee (form located on JNet). Beneficiaries receive money from deceased employing agency such as unpaid salary and lump sum annual leave payments. 2. SF-2823 Designation of Beneficiary, Federal Employees Group Life Insurance (FEGLI) Program (form located on JNet). Beneficiaries receive life insurance maintained by deceased.
eSERVICE OPTIONS Employees can submit the following personal and/or payroll changes in eService: 1. Submit name or address change 2. Manage Direct Deposit/Allotments 3. Manage W-4 Information 4. View Earnings Statements (current and past) How to access eService, go to: JENIE; Human Resources; Login to HRMIS; Manage Personal & Payroll Info Please contact Beth Mason for additional information if you have a name or address change.
eOPF (Electronic Official Personnel File) eOPF Overview eOPF is the Electronic Official Personnel Folder which contains the official records of an employee s federal employment. Create eOPF Account To set up your eOPF account, follow the instructions included in the following link: https://hrmissc.jdc.ao.dcn/?page_id=35327 Please note it generally takes 3-4 weeks for the eOPF account to be created before you can complete the login process. eOPF Access To access eOPF, go to: JENIE; Human Resources; Login to eOPF
PAYROLL OVERVIEW Payroll Overview There are 26 pay periods in a year. Direct Deposit in mandatory. It is the responsibility of the employee to ensure your earnings statement is accurate. Contact HR immediately if there are any discrepancies. Payroll References View bi-weekly Earnings Statement through HRMIS ( JENIE; Human Resources; Login to HRMIS; Manage Personal & Payroll Info; View My Earnings Statements) Edit Direct Deposit through HRMIS (JENIE; Human Resources; Login to HRMS; Manage Personal & Payroll Info; Manage my Direct Deposit; Click Edit). Do NOT close the old account until you have received pay to the new account. You can add up to 5 allotments. To create, edit or stop allotments, go to: JENIE; Human Resources; Login to HRMIS; Manage Personal & Payroll Info; Manage my Allotments Sample Earnings Statement- Link http://jnet.ao.dcn/human-resources/human-resources-management/sample-earnings-statement *Extremely helpful to employees new to the Judiciary*
CODE OF CONDUCT All employees of the United States District Court for the District of Delaware are required to adhere to the Code of Conduct. The following are canons to the Code of Conduct: Canon 1: A Judicial Employee Should Uphold the Integrity and Independence of the Judiciary and of the Judicial Employee s Office Canon 2: A Judicial Employee Should Avoid Impropriety and the Appearance of Impropriety in All Activities. Canon 3: A Judicial Employee Should Adhere to Appropriate Standards in Performing the Duties of the Office. Canon 4: In Engaging in Outside Activities, a Judicial Employee Should Avoid the Risk of Conflict with Official Duties, Should Avoid the Appearance of Impropriety, and Should Comply with Disclosure Requirements. Canon 5: A Judicial Employee Should Refrain from Inappropriate Activity. The Code of Conduct for Judicial Employees is located at: http://jnet.ao.dcn/policy-guidance/guide-judiciary- policy/volume-2-ethics-and-judicial-conduct/part-codes-conduct/ch-3-code-conduct-judicial-employees
IT HELP DESK Employees can contact the Automation Department for IT support by contacting the following: 1. Submit a DED Help Desk Ticket. The DED Help Desk Ticket: icon is located on your desktop. Your username is your first name + last name and the password is your JENIE password. 2. Email the Automation Department regarding any IT matters at ded_helpdesk@ded.uscourts.gov 3. Call (302)573-4570 for automation assistance. This will ring to all automation staff members desks. IT will log your call and send the appropriate automation staff employee to resolve the IT issue as quickly as possible.
FITNESS CENTER The District Court Fitness Center is located on the third floor in room 3124. The Fitness Center includes the following equipment: Two treadmills One elliptical Two recumbent bikes Free weights Smith machine The Fitness Center is available to employees who sign the two forms below: 1. Informed Consent Agreement and Liability Waiver Form http://10.34.17.5/sites/default/files/HR/Informed%20Consent%20Agreement%20and%20Liability%20Waive r%20Form.pdf 2. Fitness Center Rules & Regulations http://10.34.17.5/sites/default/files/HR/Fitness%20Center%20Rules%20and%20Regulations.pdf Once the forms have been signed, please return to a member of the Intake Staff in the Clerk s Office (room 4209).
