Block Registration Process Overview
This content provides an overview of the block registration process at Cal Poly, detailing the goals, assumptions, issues, tools, tracks, timeline, and benefits associated with block scheduling. It explains how the process works, including building tracks, creating schedules, loading student and class blocks, and making schedules available to students. The document also discusses important assumptions, potential issues, and known challenges related to late AP scores, IB scores, and student record holds. Overall, it outlines the process and key considerations for efficient block registration.
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Office of the Registrar BLOCK REGISTRATION 2015 2/17/2025 www.calpoly.edu 2
AGENDA Goal of Block Registration Process Assumptions Issues Tools Tracks Timeline Benefits Final Comments Questions 2/17/2025 www.calpoly.edu 3
GOAL OF BLOCK SCHEDULING Block Scheduling is designed to start first-time freshmen (FTF) off on the right track for their first quarter at Cal Poly Students are scheduled into their Fall classes based on tracks, which are reflections of the flowchart for majors 2/17/2025 www.calpoly.edu 4
PROCESS Tracks are built Schedule of Classes is built FTF are surveyed AP scores are loaded External process is run to build schedules (generate blocks) Student and Class blocks are loaded into PeopleSoft Review and adjust schedules Student schedules are available to students 2/17/2025 www.calpoly.edu 5
ASSUMPTIONS Departments will define clear tracks by major Track changes will be communicated within the department (i.e. Track changes are communicated to the Scheduler) Departments understand their course requirements Prerequisites Corequisites Sufficient seats will be offered for FTF, continuing, and transfer students Seats are saved for transfer students 2/17/2025 www.calpoly.edu 6
ASSUMPTIONS Departments will build schedules without course conflicts within their major courses No time conflicts between related components (i.e. lecture and lab) Schedule changes will be communicated within the department AP file will be ready to load early July FTF will submit their AP scores and any college transcripts FTF will answer survey questions FTF will have Admissions documents submitted by July 15th 2/17/2025 www.calpoly.edu 7
ISSUES WE KNOW ABOUT Late Advanced Placement (AP) scores will not be processed International Baccalaureate (IB) scores may be received late Holds on student records prevent block registration We enroll students whose holds have been removed; however, we stop right before schedules are released 2/17/2025 www.calpoly.edu 8
TOOLS Course Offerings by College spreadsheet Schedule of Classes Dashboards TEST PASS Tracks 2/17/2025 www.calpoly.edu 9
COURSE OFFERING SPREADSHEET 2014 Actuals, 2015 Target, and 2015 Statement of Intent to Register (SIR) Seats saved for FTF, transfers, and GE purposes AP% - 3 year average university wide Total tracks requesting the course 2/17/2025 www.calpoly.edu 10
COURSE OFFERING SPREADSHEET 2/17/2025 www.calpoly.edu 11
SCHEDULE OF CLASSES Reference tracks as you are building Fall term Offering classes on track Avoiding time conflicts on required classes Related components (ex: lec and lab) Adequate seats Classes requested in your College by other College tracks 2/17/2025 www.calpoly.edu 12
DASHBOARDS Enrollment and Schedule Planning Schedule Planning tab > First Term Enrollment Trends Assists in determining transfer seats to save 2/17/2025 www.calpoly.edu 13
DASHBOARDS 2/17/2025 www.calpoly.edu 14
DASHBOARDS Enrollment and Schedule Planning Enrollment Monitoring tab > Class Enrollment Monitor Assists in determining high demand courses 2/17/2025 www.calpoly.edu 15
DASHBOARDS 2/17/2025 www.calpoly.edu 16
TEST PASS Check for schedule conflicts 2/17/2025 www.calpoly.edu 17
TRACKS Tracks vary in complexity between the different majors. Some majors specify exactly what classes a student must take, while other tracks account for other variables. 2/17/2025 www.calpoly.edu 18
TRACKS Tracks can also be written in a way that addresses prerequisites, course credits, and other items that affect the registration process. 2/17/2025 www.calpoly.edu 19
TRACKS Global macros Checks for prerequisites, credit, remediation, and/or milestones 2/17/2025 www.calpoly.edu 20
TRACK DEFINITION LANGUAGE Basic Expressions Courses/GE areas AERO 121 A2 take ENGL 134 Take one of . (randomly) one of { HIST 207 ES 112 POLS 112 } take one of { ART 112 MU 120 TH 210 } Take one of (randomly with weights) take one of { COMS 101 (60) COMS 102 (40) } 2/17/2025 www.calpoly.edu 21
TRACK DEFINITION LANGUAGE Basic Expressions Take first available take first available { A1 ARCH 160 A2 } first available { BOT 121 BIO 161 } Take concurrently take concurrently { GEOL 201 D2 } Take one of and Take concurrently take concurrently { course-A and one of { course-B course-C } } 2/17/2025 www.calpoly.edu 22
TRACK DEFINITION LANGUAGE Conditional Expressions MATH 141/142/143 Conditional if student has credit in MATH 143 then take MATH 241 elif student has credit in MATH 142 then take MATH 143 elif student has credit in MATH 141 then take MATH 142 else take MATH 141 end if 2/17/2025 www.calpoly.edu 23
TIMELINE January mid-February Colleges work on tracks and build Schedule of Classes February March Tracks are reviewed and finalized Enrollment needs are revised with current year targets April Survey questions are reviewed by the colleges Seats are reserved for FTF based on targets and tracks Seats are reserved for transfers based on department requests 2/17/2025 www.calpoly.edu 24
TIMELINE May SIR data is available FTF are surveyed Continuing students register July AP scores are loaded Enrollment totals are returned to original values Student flags are set Block schedules are run and loaded into PeopleSoft (2+ weeks) 2/17/2025 www.calpoly.edu 25
TIMELINE August Schedules are available for students Students can contact advisors if they have transfer work Transfer Day FTF have enrollment appointments September Classes begin 2/17/2025 www.calpoly.edu 26
BENEFITS All students are scheduled into a minimum of 12 units with the majority having 16 units Since Block Scheduling began, there have been fewer freshmen being placed on Academic Probation All classes that are scheduled for FTF are degree applicable Fewer students crashing class during the first week 2/17/2025 www.calpoly.edu 27
FINAL COMMENTS New 2015-2017 catalog year Quarter Plus Block scheduling program changes - transfer work will be considered BlockReg briefcase in Zimbra Meet with departments to discuss and revise tracks Meetings will be scheduled for departments with new chairs and schedulers Others may request meetings, if interested 2/17/2025 www.calpoly.edu 28
QUESTIONS? 2/17/2025 www.calpoly.edu 29
CONTACT INFORMATION Carolyn Polvi, Analyst Darlene Crow, Analyst Debbie Arseneau, Associate Registrar Cal Poly, Office of the Registrar blockreg@calpoly.edu 2/17/2025 www.calpoly.edu 30
