Board of Directors Meeting Summary
The Board of Directors meeting on March 1, 2017, discussed various updates and budgets related to the East Bay Community Energy project, including upcoming meetings in Contra Costa County. The proposed budgets cover technical services, communications/outreach/marketing, project management, legal aspects, and local development business plans, totaling $2,900,000. The meeting also addressed key tasks such as finalizing power supply mix, developing marketing campaigns, and managing administrative costs.
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Presentation Transcript
Board of Directors Meeting March 1, 2017 * 6:00 pm Hayward City Council Chambers Hayward, CA
Item 5: County Update Contra Costa County Upcoming Meetings Confirmed March 14 City of Oakley March 21 County Board of Supervisors Tentatively Scheduled March 28 or April 11 City of Brentwood April 11 City of Danville April 12 - City of Moraga April 17 City of Pleasant Hill April 19 City of Martinez April 25 City of San Ramon TBD City of Concord, City of Pittsburg,
Item 6: Implementation Budget East Bay Community Energy Proposed Phase 2-3 Implementation Budget Technical Services Expert Resources (Miscellaneous consulting and management) Finalize Power Supply Mix/Draft RFP, assist in evaluating bids Develop Master PPA with ESP/assist negotiations Customer Phase-In Schedule Refine Operating Budget Prepare Implementation Plan for CPUC (and respond to CPUC questions) Assist with Program Financing, prepare banking services RFP Prepare Rate Schedules, develop related energy programs including FIT, NEM Registrations and Regulatory Agreements Draft Integrated Resource Plan TOTAL: $80,000 $25,000 $25,000 $5,000 $90,000 $35,000 $25,000 $35,000 $15,000 $75,000 $410,000
Item 6: Implementation Budget East Bay Community Energy Proposed Phase 2-3 Implementation Budget (Cont.) Communications/Outreach/Marketing Task A and Task 1. Kick-off meetings, communications and outreach plan, program identity/design, website design, collateral development Task 2. Community Outreach/Stakeholder Engagement (public outreach, e- newsletters, advocate training, community events, et al) Task 3. Pre-Launch Marketing Campaign (video, social media, press outreach, paid advertising campaign) Task 4. Customer Notification (content, design and print/mail costs of opt out notices and call center script) $260,000 $190,000 $280,000 $270,000 TOTAL: $1,000,000
Item 6: Implementation Budget East Bay Community Energy Proposed Phase 2-3 Implementation Budget (Cont) Project Management, Legal and Other/Misc. General project mgmt and consulting assistance from Sequoia Foundation Legal Review of Banking, Lockbox and Energy Supply Agreements Executive salaries paid prior to program revenues commencing Start up administrative costs (office rent, equipment, insurance, etc.) Gain party status/register at CPUC; CCA Bond, security deposits, et al TOTAL: $90,000 $60,000 $150,000 $60,000 $130,000 $490,000 Local Development Business Plan $500,000 $2,400,000 GRAND TOTAL:
Item 6: County Fiscal Services Establish an EBCE Fund and Chart of Accounts to track project expenditures for reimbursement Cut warrants and pay authorized invoices Produce financial reports for the Board Assist in the development of initial Agency operating budget Assist in scope development and bid review for EBCE banking and credit services RFP Assist with requirements of anticipated credit guarantee to be provided by the County and interested member Agencies Assist in supporting an independent audit when time appropriate
Item 6: Banking and Credit Services 1. Start Up Capital: Done Maximum of $3.735M provided by County as a loan with modest interest TBD repayable to the JPA County staff time and internal soft costs will also be reimbursed 1. Line of Credit: Up Next Generally a 2-year LOC Total amount required TBD, but could be $25-$30M+ Some portion will require a credit guarantee 2. Longer Term Working Capital/Term Debt: Post Operational To finance additional power contracts, operations, local projects, etc.
Item 7: CEO Recruitment CEO to be hired under temporary contract with EBCE for 6-8 months while EBCE employee benefits and staffing plan is established. Position will then transition to salaried employee of EBCE Requesting ad hoc committee of the Board to participate in candidate review process. Full Board will be included in closed session(s) with finalists Recommend hiring outside HR firm to assist with additional Agency hires once CEO is hired and staffing plan is approved. Temporary office space for up to 6 initial EBCE employees at County CDA office in Hayward.
Item 7: CEO Recruitment Proposed Timeline March 1 - Board approval of CEO job description and recruitment approach March 8 - Position posted April 5 Applicant deadline April 6-20 Initial screening Week of May 1 First round interviews (6-9 candidates) Week of May 15 Second round interviews (2-3 candidates) Late May Closed session negotiations Mid May Board approval of recommended candidate Early June CEO begins work
Item 9: CAC Proposed Scope DRAFT LANGUAGE 1. Work on defined objectives as directed by the Board, to produce materials that will assist the Board in decision-making. 2. Review and comment on EBCE budget and rates, policy and programs. 3. Help the Board identify issues of concern and opportunities to educate community members about the EBCE. 4. Identify potential partners and partnerships, which the Board may wish to pursue in implementing EBCE. 5. Draft reports, in coordination with EBCE staff, to the Board with its findings and recommendations. 6. Serve as an information-channel back to their colleagues and communities. 7. Represent the views of their constituencies in their comments and recommendations. 8. Other duties or tasks, as the Board shall determine in its sole discretion.
Item 9: CAC Proposed Scope Board questions and considerations: 1. 2. 3. 4. Is draft scope appropriate for an advisory body? Is it too broad, overly prescriptive or not prescriptive enough? CEO Considerations (timing, reporting, etc.) Administrative and fiscal impacts
Item 9: CAC Conflict of Interest Policy CAC Conflict of Interest Policy Applicability of Political Reform Act/FPPC Rules Approach of other CCAs Balance: Encourage Participation vs. Transparency Financial Interests to be Disclosed Process for Disclosure
Questions? For further information, please contact: Bruce Jensen, Senior Planner Alameda County Community Development Agency (510) 670-5400 Bruce.Jensen@acgov.org
