Budget Work Session No. 3 - Board of Education Meeting
The budget work session for the Board of Education meeting on February 29, 2024, highlighted key variables, guiding principles, and budget development processes for the upcoming fiscal year. It focused on strategic planning, cost-saving measures, and aligning budget allocations with student outcomes.
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Presentation Transcript
Budget Work Session No. 3 Board of Education Meeting February 29, 2024 Carlos X. Leal, Assistant Superintendent for Business Joy Myke, Business Administrator 1 1
Budget Development Guiding Principles Guiding Principles Budget Roadmap Budget Variables Budget Snapshot Stakeholder Input Budget Vote Budget Vote Budget Roadmap Budget Development Process Budget Variables Stakeholder Input Budget Snapshot 2 2
Commitment to Strategic Plan & The Whole Child 5 Priorities: Prioritize Student Outcomes Maintain All Current Staff No Layoffs Reduce Discretionary Spending Leverage Attrition & Retirements Stay within the Allowable Tax Cap Guiding Principles 3 3
Key Variables Review State Aid: Governor s Proposal Foundation Aid Increase = +12.06% Statewide Lobbying for Foundation Aid Allocation Changes Expiring ESSER Grant (allocated in 23-24) = $9.7 Million Liability & Other Insurance Rate Increases = 20+% Transportation & Other Contract Renewal Increases = +4.12% (CPI) 4 4
Key Variables Review (continued) NYS Health Insurance Plan (NYSHIP) Increases: Active Employees = Between +9.0% and +10.5% Retirees = Between +18.4% and +24.9% Retirement System Increases: NYS Local Retirement System Rate Increase = +2.1% NYS Teacher Retirement System Rate Increase = +0.26% (updated estimate) Maximize Use of Reserves to Minimize Taxpayer Impact 5 5
Budget Approach for 2024-2025 Cost Savings & Resource Management Budget Allocations Provided Based on Enrollment District-Wide Building & Department Discretionary Spending Reduced by 20% Leadership Team asked to budget within reduced allocation 6 6
Budget Approach for 2024-2025 Alignment to Strategic Roadmap: New Staffing Requests and Retirements Evaluated to Maximize Student Outcomes All Budget Requests Must Align to Strategic Roadmap Cabinet Review & Approval of Unbudgeted Requests Unbudgeted & Facilities Requests Prioritized by District Leadership 7 7
Budget Snapshot 8 8
Look Back 2023-2024 Revenue 2023-2024 Expenses Health Insurance 12% All Other Expenses 26% Other Revenues, 4.30% State Aid, 25.20% Retirement System 6% Other Benefits 5% Taxes, 70.50% Salaries 51% Revenue: $316,135,242 Expenditures: $316,135,242 9 9
Budget Snapshot (Other Expenses) General Support Services Security Technology BOCES Services Facilities BOCES 10 10
Budget Snapshot: General Support Services Discretionary Spending Reduced by 20% (materials, supplies, & contracts): Initial Reductions: $349,818 Unbudgeted Requests: $43,595 Increases aligned to collective bargaining agreements and contracts Maintains current staffing (minus natural attrition) Proposed budget reflects shifting staff to align with NY State Budget Standards Overall decrease of 4.4% 2024 - 25 Proposed Budget 2023 - 24 Adopted Budget Function Code Description % Change 1010 Board of Education 50,000 57,500 -13.0% 1040 District Clerk 199,410 190,157 4.9% 1060 District Meeting 61,951 81,000 -23.5% 1240 Chief School Administrator 500,003 732,658 -31.8% 1310 Business Administration 1,403,470 1,416,308 -0.9% 1320 Auditing 161,840 202,300 -20.0% 1325 Treasurer 150,730 137,378 9.7% 1345 Purchasing 294,823 291,250 1.2% 1380 Fiscal Agent Fee 3,200 4,000 -20.0% 1420 Legal 991,100 1,124,000 -11.8% 1430 Human Resources 1,413,168 1,105,008 27.9% 1433 Human Resources - 105,000 NA 1460 Records Management Officer - 12,150 NA 1480 Public Information and Services 199,760 217,970 -8.4% General Support Services $5,429,455 $5,676,679 -4.4% 11 11
Budget Snapshot: General Support Services & Technology 2024 - 25 Proposed Budget 2023 - 24 Adopted Budget Function Code Discretionary Spending Reduced by 20% (materials, supplies, & contracts) Initial Reductions: $388,139 Unbudgeted Requests: $167,695 Increases aligned to collective bargaining agreements, projected premiums and contracts Maintains current staffing Proposed budget reflects shifting staff to align with NY State Budget Standards Overall increase of 17.9% Description % Change 1620 Operation of Plant 12,063,187 10,689,771 12.8% 1621 Maintenance of Plant 5,848,437 5,127,732 14.1% 1622 Security of Plant 6,779,020 - NA 1623 Security of Plant - 4,959,584 NA 1670 Central Printing and Mailing 260,000 500,861 -48.1% 1910 Unallocated Insurance 3,076,571 1,507,300 104.1% 1920 School Association Dues 25,600 32,000 -20.0% 1930 Judgment and Claims 804,955 780,000 3.2% 1950 Assessments on School Property 250,000 - NA 1964 Refund on Real Property Taxes 50,000 - NA General Support Services $29,157,770 $23,597,248 23.6% 1680 Central Data Processing 742,700 508,284 46.1% 2630 Computer Assisted Instruction 3,455,729 4,182,041 -17.4% Technology $4,198,429 $4,690,325 -10.5% Total Facilities, Security & Technology $33,356,199 $28,287,573 17.9% 12 12
Budget Snapshot: General Support Services BOCES Services 2024 - 25 Proposed Budget 2023 - 24 Adopted Budget Reductions in discretionary spending Increases aligned to BOCES rates for the 2024-2025 school year Administrative & Capital expenses increased per allocation Expenses shifted to reflect department use of BOCES services Overall increase of 21.3% Function Code Description % Change 1010 Board of Education 40,000 15,240 162.5% 1060 District Meeting 15,275 60,735 -74.8% 1240 Chief School Administrator 370 370 0.0% 1310 Business Administration 211,188 11,015 1817.3% 1345 Purchasing 4,240 5,300 -20.0% 1430 Personnel 186,850 101,210 84.6% 1480 Public Information and Services 98,921 123,651 -20.0% 1620 Operation of Plant 105,000 125,000 -16.0% 1622 Security of Plant 99,996 - NA 1623 Security of Plant - 184,200 NA 1670 Central Printing and Mailing 344,645 - NA 1981 BOCES Administrative Costs 1,504,782 1,475,276 2.0% 1983 BOCES Capital Expenses 328,558 322,115 2.0% General Support - BOCES Services $2,939,825 $2,424,112 21.3% 13 13
Budget Roadmap 14 14
Facilities Planning: Proposed Propositions Proposed Proposition: Use $10 Million Capital Reserve: Voter Approval for Renovation & Repair of New Rochelle High School Pool - $8 Million Voter Approval for District-Wide Renovation, Repairs and Equipment - $2 Million Use of Fully Funded Capital Reserve = No Taxpayer Impact 15 15
Facilities Planning: Proposition District Wide Priorities Facilities & Maintenance Request Description Install new light pole Replace and widening sidewalk Bleachers for Field # 1 - Practice Field Additional Security Camera Repair/refurbish the "Barnard" sign in front Repair Bay window above entrance Amy's Greenhouse windows, door and gazebo repairs Upgrade exterior door New Flooring - Carpet New Flooring - LVT Repave and level part of the basketball court Remove/replace frayed ropes/rigging for stage curtains Remove/replace stage curtains Update/Replace parts of sound system and speakers Track Relining New Air Handling Unit Rogers Avenue sidewalk - Iselin Drive to Bus Circle Installation of double doors at top of ramp Installation of blue light Install teller's window between hall and security vestibule Painting Upgrade & paint the main office (mailboxes, storage/wires/equipment removal) Installation of door alarms Dean's office needs another egress installed Replace missing floor tiles & repair auditorium seat cushions Building / Department ALMS ALMS Athletics Barnard Barnard Barnard Barnard Barnard Purchasing Business Office Columbus Columbus Columbus Columbus Columbus Columbus Davis Huguenot Huguenot Huguenot IEYMS IEYMS IEYMS IEYMS IEYMS 16 16
Facilities Planning: Proposition District Wide Priorities Facilities & Maintenance Request Description Building / Department Jefferson Jefferson Jefferson Music-Art Music-Art New curtain in the gym New floors/carpet in library Install Ventilation Install new kiln at ALMS Create Orchestra Room at ALMS New Furniture (Purple Couch Set) Repaint all cafeteria spaces Update lighting in all cafeteria spaces Repaint all railings on house bridge area Powerwash steps going towards water fountains Repair courtyards fountains - paint interior of fountain MBK/NRHS NRHS NRHS NRHS NRHS NRHS Repair and install lighting in fountain courtyard brick Install external lighting in fountain courtyards Plant trees in fountain courtyards Repair steps and railings in house bridge Repair condensation issue in house 3 ceiling Install sound mitigations in library Build a wood shop in existing classroom Tennis Courts Resurfacing NRHS NRHS NRHS NRHS NRHS NRHS NRHS NRHS NRHS Track Relining PE & Health Upgrades to high school classroom to support PE Classes 17 17
Facilities Planning: Proposition District Wide Priorities Facilities & Maintenance Request Description Building / Department Painting New Flooring Desk for 4th Person Tables and Chairs for parents Lighting; floors, painting, Blinds; air; heating; Space saver shelving for storage closet Bathroom conversion Additional Security Cameras Install new card swipe Replace sidewalk Magnetic Door Openers Upgrades to Learning Garden (Pavers, Area near shed) Door Signs/Numbers Air Conditioning in 2 Clinical Staff Offices Office Furniture New Flooring- Carpet Ceiling Tiles Paint Job Classroom Furniture Pupil Personnel Pupil Personnel Pupil Personnel Pupil Personnel Security Security Special Education Trinity Ward Ward Webster Webster Webster Webster World Language Student Support Office Student Support Office Student Support Office District Wide Various Technology Upgrades District Wide 18 18
Facilities Planning: Proposed Propositions Proposed Proposition #2: Establish New Capital Reserve Fund: Voter Approval to Establish a New Capital Reserve Fund Funding from End of Fiscal Year Savings through 2044 Maximum Reserve Balance of $50 Million Can Be Used for Future Voter Approved Capital Projects No Additional Taxes Levied 19 19
Looking Ahead Budget Work Session #3 February 29, 2024 Budget Work Session #4 March 5, 2024 Proposed Budget Work Session #5 March 12, 2024 Budget Adoption March 21, 2024 BOCES Budget Vote April 16, 2024 Budget Hearing May 7, 2024 Annual Meeting, Trustee Election & Budget Vote May 21, 2024 20 20
Stakeholder Feedback 21 21
Stakeholder Feedback Community Meetings Board Presentations Budget Hearing Administrator Requests Budget Review Sessions 22 22
Stakeholder Feedback To speak at a School Board meeting, contact the District Clerk at 914-576-4219or via email atboe@nredlearn.org Please email any questions pertaining to the proposed 2024-2025 Annual School Budget to 2425budgetquestions@nredlearn.org Attend School Board meetings, watch meetings streamed via CSDNR s website, or view archived videos of pastmeetings, and attend Budget Roadshows 23 23
Questions & Discussion 24 24
