Budgeting Basics in California Community Colleges
Dive into the world of budgeting and accounting in California Community Colleges with an overview of budget codes, spending guidelines, terminology, and examples. Explore the Budget and Accounting Manual, Compendium of Allocations and Resources, and learn about the importance of following regulations to maintain financial structure and procedures in educational institutions.
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Presentation Transcript
OER/ZTC BUDGETING BASICS
OBJECTIVES Overview of CCC budgeting and accounting Introduction to budget codes Q & A 2
Budget and Accounting Manual (2012) This Budget and Accounting Manual (BAM), which has the authority of regulation in accordance with title 5 Section 59011 of the California Code of Regulations (CCR), is distributed as part of the Board of Governors responsibility to define, establish, and maintain the budgeting and accounting structure and procedures for the California Community Colleges. This responsibility is defined in California Education Code (EC) Section 70901. Each community college district is required to follow this manual in accordance with Education Code Section 84030, which states: The accounting system, including the uniform fund structure used to record the financial affairs of any community college district, shall be in accordance with the definitions, instructions, and procedures published in the California Community Colleges Budget and Accounting Manual... 3
Compendium of Allocations and Resources (2023-24) ZTC Degree Grant Program (pp. 254-255) Spending Guidelines ZTC funds may only be used to develop and implement a minimum of one ZTC degree or CTE certificate pathway for each grant received. Each degree developed and implemented must be clearly identified in college catalogs and in class schedules. Grant recipients may use funds to obtain professional development and technical assistance to assist in the development of degrees. Funds cannot be used toward activities outside the development and implementation of ZTC program pathways; however, indirect costs that are reasonable and justifiable to support grant operations are allowable. 4
TERMINOLOGY Fund - Source General vs. categorical Restricted vs. unrestricted (discretionary) Object Commodity or service Activity Discipline or service Account code, budget account, budget line, budget string, chart string, chartfields, or combo codes 5
BUDGET CODES Example 6-11-651-5885-1-601100-2049-00 Location Fund Program Project Cost Center Administrative Unit Object Activity Accounting Line Fiscal Year/ Funding Round 00 Funding Source District/ College 6 Expense Classification 5885 Term Discipline/ Service 601100 2049 Categorical/ Grant Funds 11 651 1 6
THANK YOU Nghiem Thai Librarian/Career Education Coordinator nthai@peralta.edu
