Building Safety: Critical Information for Safety Compliance

BUILDING SAFETY INDUCTION PACK PM

Welcome!

Outcome? You should have answers to the following questions: What is Building Safety? What does Building Safety look like at Southwark? What does our team do? What will you be doing? I should have the answer to this question: What can I do to support you?

Remember This is a resource. You don t need to remember everything, but please use this as you get to grips with the role. 18 months ago, I didn t know anything about Building Safety We are specialists too and have knowledge that others will not have Questions, questions, questions!

What is Building Safety? Background Grenfell Fire Fire Safety Act Building Safety Act DLUHC Directive (Housing Act)

Background Fire Risk Assessments Under the Fire Safety Order (2005), landlords must conduct Fire Risk Assessments (FRAs) to understand the actions and strategies required to keeptheir residents safe. Actions see FRA. Strategies Stay Put vs. Simultaneous Evacuation. These will be conducted with any buildings that have communal areas https://www.southwark.gov.uk/housing/safety-in-the-home/fire-risk-assessments-for- council-owned-properties?chapter=2 Buildings High Rise these are 7 storeys and above OR 18 metres and above. Often called HRRB High Rise Residential Building Mid Rise these are between 11 and 18m, usually between 4 and 6 storeys Low Rise anything below that, including street properties which have been converted 6 southwark.gov.uk Page Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Risks External Walls Compartmentation Structure southwark.gov.uk Page 7 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Lakanal Fire 2009 Fire at Southwark s Lakanal House, Sceaux Gardens Estate 6 people killed, including a 20 day old baby Council had to pay out 575,000 Marie Curie Sister Block, currently planning the works there. There were works done there before (after Lakanal) but there were further problems found in late 2020 southwark.gov.uk Page 8 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Grenfell Fire June 2017 72 people died 41% of the disabled residents died ACM Cladding Aluminium Composite Material https://www.bbc.com/news/uk-40301289 The government responded to this with new legislation: Fire Safety Act, Building Safety Act, and DLUHC Directive southwark.gov.uk Page 9 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Fire Safety Act Under the Fire Safety Order, FRAs only have to look at the communal areas of the building. Under the Fire Safety, FRAs for High Rise Blocks will also need to look at the structure, the external walls (including cladding, windows, both sides of fire doors, and balconies), and the entrance doors of buildings. The Fire Safety Order and the Fire Safety Act apply to any residential building with communal areas. The Council is the landlord for 45,858 homes with a communal area this is 83.4% of its stock and 3,588 buildings. Other changes under the FSA include: Premises Information Boxes (High Rise) Floor/Building Plans (High Rise) Wayfinding Signage (High Rise) Fire Door Checks (Mid Rise and High Rise) Communication with Residents (ALL) southwark.gov.uk Page 10 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Building Safety Act The Building Safety Act will establish a new, more stringent regulatory regime for higher-risk residential buildings. This regime will cover the life-cycle of the building, from design and construction, through to management, handover and demolition. There will be increased responsibilities for responsible persons (landlords) and tougher sanctions for those who do not meet their obligations. The Building Safety Regulator, which will sit within the Health and Safety Executive, will oversee and enforce the new regime of regulations. The Building Safety Act only covers High Rise residential buildings (those with a height of 7 storeys and above or 18 metres and above). Requirements include: Safety Case and Safety Case Report Competence Requirements Principle Accountable Person Data GoldenThread Resident Engagement southwark.gov.uk Page 11 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

DLUHC Directive This relates to the Private Sector and it draws on the Housing Act (2004) Before the fire at Grenfell, Fire and Rescue Services would usually take responsibility for regulating fire safety for the external walls and common parts of the Private High Rise Residential Buildings (HRRBs). After the fire at Grenfell, Local Authorities are told by MHCLG (now DLUHC) that they need to identify the HRRBs with ACM in their borough and take action for Private HRRBs. During 2018, MHCLG (now DLUHC) give a Directive to say that under the Housing Act 2004, Local Authorities have a legal duty to do the above. southwark.gov.uk Page 12 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

What does Building Safety look like at Southwark? Building Safety Programme Building Safety Service

Building Safety Programme 14 Workstreams 4 Council Departments Senior Stakeholders from across the Council Partnerships with LFB, DLUHC, HSE southwark.gov.uk Page 14 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Workstreams southwark.gov.uk Page 15 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Building Safety Service Assurance this team will not deliver, but will give assurance. This will include assistance with policies, processes and procedures, peer reviews and the provision of appropriate data. This service is responsible for writing Safety Case reports. Currently Under Head of Building Safety Building Safety Managers Quality Assurance Team RLOs Building Safety Coordinator Programme and Asset Team This is Mobility Phase so every member is agency (not including Programme and Asset Team). Will be Moving to Phase 1 (BSMs) soon see highlight report for explanation southwark.gov.uk Page 16 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Building Safety Relations This team is planning our resident engagement strategies for Building Safety need a general strategy for the borough and block specific strategies. This will compliment work done by other teams on resident engagement, e.g. resident services. southwark.gov.uk Page 17 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Investment Major Works http://thesource/the-council/departments/housing-and- modernisation/asset-management/ Note Programme and Asset Team have been moved to the Building Safety Service QHIP But this will be changed to include more of the remediation works from the surveying programme This service are also responsible for delivering the Priority Surveying Programme southwark.gov.uk Page 18 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Asset Management Bhousing Engineering Fire Safety Team they conduct FRAs and review complex cases relating to Fire Safety EWS1 FRA Review Whereas the Building Safety Team responds to the Building Safety Act, the Fire Safety Team responds to the Fire Safety Act The Building Safety Programme covers both Repairs some of the work they do relates to building and fire safety, e.g. FRA Tasks, e.g. fire door checks, e.g. installation of the PIBs southwark.gov.uk Page 19 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Our Team Building Safety Programme Team

Approach to being PMs People Being PMs is more about people than anything else, so anything we do should consider whether it is usable, understandable etc. for our colleagues Tools vs Methodology We don t follow Prince 2 or any methodology. We adapt our approach to every workstream, depending on what works best mostly there will be a hybrid approach. E.g. Waterfall we know the outcome, but Agile how we get there We use PM tools work, product, cost breakdowns; highlight reports, action logs, risk and issue log, scoping (e.g. MoSCoW), concepts (e.g. Critical Path), life cycle approach linear, agile, hybrid This reflects approach from APM What is the reason for being PMs? We deliver change according to the Council s Values Our role is not delivery, but sometimes we have to deliver to support the team southwark.gov.uk Page 21 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025

Governance Governance is the framework of authority and accountability that defines and controls the outputs, outcomes and benefits from projects, programmes and portfolios. https://www.apm.org.uk/resources/what-is-project-management/what-is- governance/ Programme workstreams, operational group, strategic board, partnership board Procurement Papers for DMT & SMT Lead Member Briefings DLUHC meetings Cabinet and Scrutiny Reports Highlight report for ADMT Highlight report for Asset Management Remediation Panel Social Housing Regulator southwark.gov.uk Page 22 Click Insert Header & Footer and Apply to all to modify presentation title 13/04/2025