CalACES.JPA and CalSAWS Project Status Update
Conducting alternatives analysis, cost-benefit assessment, technical assessment, and acquisition strategy for the CalACES.JPA and CalSAWS planning project. Detailed tasks, workflows, and progress updates outlined.
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Presentation Transcript
CalACES JPA Board of Directors CalACES/CalSAWS Planning Project Status February 22, 2018
CalACES JPA Agenda 1) 2) 3) Task Overview Workflow 2 Progress Questions & Answers 2
Workflow 2: Conduct CalACES Alternatives Analysis and Cost Benefit Analysis CalACES JPA WORKFLOW 2 KEY TASKS T E C H N I C A L A S S E S S M E N T 01 Alternatives Analysis & Cost Benefit Analysis Scope Workflow 2 Conduct CalACES Alternatives Analysis and Cost Benefit Analysis Workflow 1 Continue Migration Planning and Joint Development Activities Workflow 3 Conduct CalSAWS Planning and Analysis I M P L E M E N T A T I O N A D V A N C E P L A N N I N G D O C U M E N T 02 Re-baselined costs & funding request R E Q U I R E M E N T S U P D A T E S 03 Additions & revisions to technical requirements A C Q U I S I T I O N S T R A T E G Y 04 Determine procurement methods for implementation of the selected alternative 3
CalACES JPA Task 1 Technical Assessment Acquisition Strategy IAPDU Requirements Identify Current, Proposed & New Options Identify & Frame Option Tradeoff Factors (e.g., risks, cost, timing, federal approval) Derive & Document Viable Options Develop Feasible Alternatives Define Evaluation & Scoring Criteria Conduct Analysis Identify Recurring & Non-recurring Costs Identify Quantitative & Qualitative Benefits Assess Risks Assess Timeline & Sequencing Assess Procurement Options Assess Impact on Existing Contracts Assess Impact on CalWIN Migration & CalSAWS Roadmap Identify Leading Alternative Lay Out Implications & Next Steps 4
CalACES JPA Tasks 2-4 Technical Assessment Acquisition Strategy IAPDU Requirements Prepare IAPDU Framework Incorporate Alternatives Analysis Incorporate Cost Benefit Analysis Update Budget Prepare IAPDU Package (Narrative & Appendices) Facilitate Review & Approval Assess Impact on Requirements Based on technical assessment results, requirements will be reviewed & updated as necessary Update Statement of Requirements Develop Acquisition Plan Document Initiate Acquisition Plan 5
CalACES JPA Workflow 2 Progress COMPLETED TASKS Facilitated project kick-off meeting held on January 18th Completed project initiation including email and SharePoint set up Expanded project team to include WCDS/CalWIN Consortium resource for full time involvement Facilitated daily and weekly meetings with project team and stakeholders Gathered Current Environment information Identified current, proposed and new options Identified option tradeoff factors (e.g., risks, cost, timing, federal approval) Derived viable options 6 6
CalACES JPA Questions & Answers 7
