Case Study on Record Keeping at IIT Delhi
Explore the case study presented by Dr. Kalyan Bhattacharjee from IIT Delhi regarding record-keeping practices. Discover insights on the growth of RTI applications, processing at IIT Delhi, analysis of RTI queries, categorization of RTI applications, and actions taken to strengthen RTI practices at the institution.
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Presentation Transcript
Record keeping at IITD: A case study Presented by Dr. Kalyan sBhattacharjee, FAA, IIT Delhi
Growth of RTI applications in different Public Authorities of Govt. of India (Source: CIC Annual Report 2015-16, Table 2.4) 976,679.00 834,183.00 811,350.00 755,247.00 629,960.00 437,744.00 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16
Processing of RTI Applications at IIT Delhi 450 397 400 336 350 327 326 326 300 300 234 250 200 150 100 45 36 50 31 27 23 23 22 5 2 2 2 2 1 0 0 2010-2011 234 2011-2012 327 2012-2013 326 2013-2014 397 2014-2015 336 2015-2016 300 2016-2017 326 RTI Applications Received First Appeals Received 45 36 27 23 31 23 22 Second Appeals to CIC 5 2 0 2 2 1 2
Analysis of RTI Queries All RTI queries (for the year 2013-2016) were analyzed and it has been observed that a large number of the queries are internal (around 45%) The objective of this initiative was to minimize internal queries.
Categorization of RTI Applications for the period 2013-2016 Srl Category of RTI Applications Processed Transferred Rejected 1 2 3 4 5 6 Personal grievances Promotion related ACR related Info on Reservation Roster management Cast Certificates Student placement related 271 28 24 02 10 24 40 00 00 01 02 05 17 00 00 01 01 02 7 Student admission process (JEE & GATE) 172 37 12 8 9 10 11 12 13 14 15 16 Academic process Marital information Purchase and Auction process Infrastructure/ Works related Selection process Accounts/ Payment related Seeking Academic / research advises Info sought which are fiduciary in nature Government Grants 91 11 21 73 118 46 95 37 10 1033 13 00 01 07 35 08 20 05 02 176 02 00 03 12 04 02 11 02 01 70 Total
Actions at IIT Delhi Strengthening Sue-Moto disclosure Attempted to keep minutes of all meetings on-line 3rd Party evaluation of the RTI site Regular training on RTI Strengthening Retention Schedule Digitization of old records Use of Cloud-Computing for display of dititized records.
Michael Hammar (1990) of MIT Maximize customers value and Minimize consumption of resources His ideas were incorporated by proctor & Gamble, Hewlett packer, General Motors, Ford, Dell, American Airlines etc.
IIT Delhi Data Center Cloud Computing Virtualization Scalable System Efficient Resource management Multiple independent computing devices Expansion of resources on Demand Service oriented architecture Grid computing Client server model
Software Requirement dSPACE is a customizable Open-Source institutional repository application. (www.dpsace.org). It is a content management solution for organizations. The product was first launched in 2002 by MIT and HP Lab. It is a JAVA based web-utility application. Images are stored in PostgreSQL and Oracle DB. The primary web-interface used in this case is XMLUI dSPACE can be used in OS like Linux, Solaris, Unix, Ubuntu and Windows Web Platform : Apache Tom Cat with ANT and MAVEN service plugin
Conclusions The data repository system has been made operational internally w.e.f. June 17. Department/ Center/ Sections can add contents Content searching have become smooth Process takes almost no time. Further filtering of text can be done Internal queries have been minimized There has been a decline in internal RTI applications
Dr. Kalyan Bhattacharjee, IIT Delhi kalyan@admin.iitd.ac.in Mobile No. 09810152691
