Change Management at HCPC Education Seminar 2016
Explore the comprehensive agenda and key principles discussed at the HCPC Education Seminar 2016 focusing on change management, factors affecting decisions, assessment methodologies, and key takeaway messages guiding program standards. Gain insights into the risk-based decision-making process and the importance of collaborative approaches.
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Presentation Transcript
HCPC Education Seminar 2016 Welcome
Agenda Timings Sessions 13.30 13.35 Welcome and introduction to the seminar 13.35 13.55 Session one Our approach to change 13.55 14.45 Session two Impacts of change 14.45 15.00 Refreshment break 15.00 16.00 Session three Engaging with our process 16.00 16.30 Key points and open Q&A 16.30 Finish
HCPCEducationSeminar 2016 Our approach to change Session one
Change Verb 1. make or become different Noun 2. an act or process through which something becomes different
What do we mean by change
The principles behind our approach to change Flexible, generic standards Significant change Risk based assessment No cyclical reviews Collaborative
Factors affecting our decisions Retrospective / prospective Internal reviews Standards Mapping Detail provided Previous changes Risk Timing Programme history Wider context Clarity of submission Communication
How do we assess changes? Documentary No / limited impact on the standards Annual monitoring Major change Documentary Changes which impact our standards Visit Changes which impact our standards Clear evidence of reason to visit Approval
Key messages Changes impact the way in which programmes continue to meet our standards There are a number of factors that contribute to our risk based decision making process Changes can be reviewed through different processes at an appropriate time
HCPCEducationSeminar 2016 Questions?
HCPCEducationSeminar 2016 Impacts of change Session two
Standards and risk Knowledge, understanding and skills Design and delivery of an education programme Public protection
Examples of changes Description of change Possible standards Possible process Major change Approval Additional out of hours placements SET 2.1 Increase in student numbers SETs 2, 3, 5, 6 Increased speed of connectivity between academic and placement sites SETs 3.8, 3.9, 3.10 Annual monitoring Restructuring of practice placement model SETs 3.8, 4.1, 4.2, 5.2, 5.3, 5.11 Major change
Links 2.3* 6.3 3.16* Fitness to practise Consider whether a change made to one standard affects others * Applicable to pre-registration programmes only 5.11 4.2
Considering your change Identify a change has been made Use the Standards of education and training guidance Identify the standards which have been impacted Determine which process you should use to inform us
Exercise For each case study, think about the following questions: 1. What is the risk associated with this case study? 2. Which Standards of education and training have been impacted? 3. What evidence would you want to see to support the change?
Key messages The nature and scale of the change determines the level of risk The level of risk will determine how the change is reviewed A change can affect a number of standards / criteria
HCPCEducationSeminar 2016 Questions?
Refreshment break 15 minutes
HCPCEducationSeminar 2016 Engaging with our process Session three
Common misconceptions All changes should be submitted as a major change The change process will slow things down We don t need to notify of small changes or enhancements Everything must be in place before we notify the HCPC We cannot discuss our change with the HCPC
Support available to you What we can do What we cannot do Provide guidance on our processes Tell you what evidence to submit Tell you if your evidence will meet the standards Guide you on recommended documentation Guide you on how best to communicate your change to us Tell you if you should submit a major change
How should you communicate change to us and how are decisions made? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
Exercise 1 Education provider - read the notification form 2 Mark which SETs are impacted on the mapping document 3 Select which document cards you wish to include in the submission Swap tables 4 Education Executive which process should be used to review this? MC / APP / AM Swap tables 5 Visitor does the evidence show this change meets the standards?
Education provider Which standards have been impacted? Select document cards
Education executive Which process should be used?
HCPC visitor Does the evidence show this change meets standards?
Key messages Clarity of the change is vital for the Education executive and the Visitor The Visitors make a professional judgement on the evidence provided Choose the evidence to submit carefully - find a balance between too little / much It is your responsibility as the education provider
HCPCEducationSeminar 2016 Questions?
HCPCEducationSeminar 2016 Key points
Key points Significant change Changes are assessed against our standards to determine the level of risk The level of risk determines the process used to review the change Our processes are collaborative, we are here to help
HCPCEducationSeminar 2016 Open Q & A
HCPCEducationSeminar 2016 Thank you for coming Email: education@hcpc-uk.org www.facebook.com/hcpcuk Tel: 020 7840 9812 www.twitter.com/The_HCPC Fax: 020 7820 9684 www.linkedin.com Web: www.hcpc-uk.org RSS feeds www.hcpc-uk.org
