Change Updates and Recommendations for Better Prison Management
Explore the latest updates and recommendations for managing prisons effectively, including new data connections and solutions for accessing community systems. Find out about the challenges faced by different prison sites and the proposed strategies to enhance communication and services. Recommendations focus on joint desktop solutions, support for new admissions, and improved system access.
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Presentation Transcript
Test of Change December 2019 Update Carolanne Coll - Business Analyst Jill Burke - Project Manager
Test of Change HMP Castle Huntly and HMP Perth sites New data connection required at HMP sites to access community systems Created a workaround Longer term - IT costs would need to be identified and the data connection set up with the HC in HMP Perth
Test of Change HMP Greenock and HMP Low Moss sites Sites will be supported / serviced by GHSCP SW team Require access to NHS GG&C network request submitted to IT contractor Possible alternative solution - Joint Desktop - being investigated Potential that other TOC sites could leverage functionality if identified as if a feasible and cost effective solution
Test of Change HMP Grampian SW team will access community system Carefirst. System currently available via CJSW team but community team will be unable to use due to logistics Interim the team makes use of a CJSW terminal as-and-when required Longer term, data connection required in the prison HC will require a budget
Test of Change HMP Shotts Shotts is intending to utilise the SPS SharePoint SW site and has no current plans to access community network data There is no anticipated addition to the budget as a result
General Recommendations Joint Desktop Further investigation to explore if this is a preferable and financially more suitable solution for all TOC sites with IT challenges in accessing community network systems New Admissions to prisons - Local teams should consider how best to identify people who could benefit from support from Adult and Social services care as part of the Day 1 Admission process SPS and HC System Access - Local teams should consider how to communicate Care Plans and service delivery across the wider multi-disciplinary teams. It is suggested that access to the systems currently used in prisons; Vision, Docman and PR2, may be valuable for the teams
General Recommendations Information Coding and Reporting - identified that there is no current coding of patient information in Vision related to Adult Services. Applying accurate coding would be essential to allow identification of existing and new cases, as well as enabling effective reporting Role Based Access - Recommend profiles are created in advance of new SW staff entering HMP establishments in order that they have access to SPS systems and MS Office as a minimum baseline
General Recommendations Level of SW services - agreements need to be reached between the transferring and receiving H&SCP, for those service users who will transfer between prisons Service User Transfers to other HMP sites - Local teams should consider how best to support service users and how they can be supported during this transition Engagement with SPS more detailed discussion required on impacts to existing processes / procedures and additional IT requirements
Next Phase: Test of Change Meet with teams at each site Develop a plan for each site along with teams to agree priorities, timelines and objectives Review options and get a clear understanding of challenges
Next Phase: Test of Change Discuss how can these challenges be addressed Agree risk and issues. Develop Logs Define a communication plan to ensure relevant stakeholders are kept informed Regular Highlight report to Stakeholders
Next Phase: Test of Change What work will need to be done to ensure that we meet expectations What resource requirements are needed Who they are Get agreement for this resource Input into MS Project and send for review Set-up regular meetings to discuss progress and address any issues
