Changes in NIH Common Forms: Biosketch Update and Preparation Guidelines
Stay updated on the changes in NIH Common Forms regarding Biosketch requirements. Learn about the new format, SciENcv usage, and key personnel obligations. Prepare by familiarizing yourself with SciENcv and ensuring PIs have ORCID IDs before the May 25, 2025 deadline.
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KSOM Research Administrators Forum February 27, 2025 Agenda Katie Rountree, Executive Director, DCG o Federal Funding Updates o Grants Management Dashboard Research Admin Marie Choi, Associate Director, KSOM Research Administration o NIH Common Forms for Biographical Sketch and Current and Pending (Other) Support: https://grants.nih.gov/policy-and-compliance/changes-coming-2025/common- forms-for-biosketch o For application due dates on and after May 25, 2025 Janet Stoeckert, Senior Director, KSOM Research Administration o KSOM Research Administration Policies & Procedures website
New: NIH Common Forms New: NIH Common Forms Biosketch Support (OS) Page Support (OS) Page Notice: NOT-OD-24-163 NIH applications on or after May 25, 2025 3 significant changes required for all Key Personnel: 1. Replacing the current NIH Biosketch Format with the Biosketch Common Form 2. Requiring use of SciENcv to complete the Common Form (including a required ORCID ID) 3. New document NIH Biosketch Supplement to collect the following: A. Personal Statement B. Contribution to Science C. Honors Biosketch & Other & Other
Purpose of New Forms Purpose of New Forms Greater standardization across federal agencies Provide clarity regarding disclosure requirements (e.g., who discloses what, relevant limitations and exclusions), disclosure process (e.g., updates, corrections, certification, and provision of supporting documentation), and expected degree of cross-agency uniformity
Timeframe Timeframe Applicants and recipients must not use Common Forms for application due dates and report submission dates on or before May 24, 2025 Applicants and recipients must use Common Forms for application due dates and report submission dates on or after May 25, 2025.
What you can do now to prepare What you can do now to prepare Familiarize yourself with Science Experts Network Curriculum Vitae (SciENcv). o SciENcv is a researcher profile system for all individuals who apply for, receive, or are associated with research funding from federal agencies. o Your PI/Key Person will be required to use SciENcv to complete Common Forms (i.e., Biographical Sketch, Current and Pending (Other) Support) and the NIH Biographical Sketch Supplement to produce digitally certified PDF(s) for use in application submission.
What you can do now to prepare What you can do now to prepare Inform your PIs to get an ORCID ID. o ORCID is a free, unique, persistent identifier (PID) for individuals to use as they engage in research, scholarship, and innovation activities. o All senior/key personnel listed on an application for a due date on or after May 25, 2025, must have an ORCID ID and the ID must be linked to their eRA Commons Personal Profile. See ORCID ID topic in the eRA Commons online help. Inform your PIs/Key Persons that they will be required to enter their ORCID ID in the Persistent Identifier (PI) section of the Common Forms Your PIs/Key Persons will be required to enter their ORCID ID in the Persistent Identifier (PI) section of the Common Forms
Helpful links: Helpful links: https://grants.nih.gov/policy-and-compliance/changes-coming- 2025/common-forms-for-biosketch https://www.nsf.gov/bfa/dias/policy/researchprotection/commonfor m_biographicalsketch.pdf
KSOM Research Administration Website KSOM Research Administration Website https://keck.usc.edu/office-of-research-administration/policies-and- procedures/ https://keck.usc.edu/office-of-research-administration/forms-and- templates/ https://keck.usc.edu/research-funding/intramural-funding- opportunities/programs-administered-by-ksom/
