Changes to Improvement Process for Schools in Response to COVID-19 Crisis
This document outlines the changes made to the Demonstrable Improvement process for schools in receivership in response to the COVID-19 crisis. It includes amendments to regulations, reporting of school year results, planned processes for upcoming school years, and key takeaways regarding DI determinations. The impact of COVID-19 on assessments and indicators is also discussed.
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Changes to Demonstrable Improvement Process for Schools in Receivership in Response to the COVID-19 Crisis August 7, 2020 Jason Harmon Assistant Commissioner, Office of Accountability Andrew Morozov Associate in Education Research
Agenda 1. Amendments to Section 100.19 of the Regulations of the Commissioner of Education resulting from the interruptions caused by the COVID-19 crisis. Reporting of 2019-20 school year results for Demonstrable Improvement (DI) indicators. Planned DI Process for the 2020-21 and 2021-22 School Years. Changes for the 2020-21 school year. Next Steps. Resources and Additional Questions. 2. 3. 4. 5. 6. 2
Amendments to 100.19 The Department will not use 2019-20 results to make Demonstrable Improvement (DI) determinations. Specifically: The Commissioner shall not use 2019-20 school year results to newly identify any schools as Struggling, place any schools under independent receivership, or remove the designation of any schools as Struggling. All schools identified as Struggling schools for the 2019-20 school year shall remain so identified for the 2020-21 school year and all schools that operated under a school district superintendent receiver in the 2019-20 school year shall continue to operate under a school district superintendent receiver in the 2020- 21 school year. The Commissioner may, upon a finding of good cause, modify for the 2019-20 through 2021-22 school years any timelines pertaining to notifications, plans, reports, or implementation of activities, except for any timelines prescribed by law. 4
Amendments to 100.19: Takeaways No DI Determinations will be made using 2019-20 school year results in the fall of 2020. No DI Index for 2019-20 will be provided for any school. No 2019-20 school year results will be displayed on the Receivership Dashboard. All schools will remain under superintendent receivership for the 2020-21 school year. The Commissioner may modify the DI process for the 2019-20 through 2021-22 school years. 5
2. Reporting of 2019-20 School Year Results for DI Indicators
Review DI Process Due to the cancellation of state assessments the Department is able to compute only a subset of the DI indicators using the 2019-20 school year results.* Additionally, districts may be able to report their 2019-20 results for some Local indicators or rubric- based indicators. Following the Webinar, on or around August 14th districts will receive a memo with a list of indicators for their schools that the Department is able to provide for informational purposes only. Districts will be asked to respond and select indicators that they prefer to receive (or submit) for 2019-20. * To calculate several indicators using the 2019-20 school year results requires modifying the methodology. As a result, not all indicators are comparable across years (e.g., Chronic Absenteeism). 7
Grades 3-8 indicators that can NOT be computed Due to the cancellation of state assessments the Department cannot compute the 2019-20 school year results for the indicators listed below. Indicator Code Description 33-38 3-8 ELA MGP (All Students, Black, Hispanic, SWD, ELL, ED) 39-44 3-8 Math MGP (All Students, Black, Hispanic, SWD, ELL, ED) 45-49 3-8 ELA [subgroup] Level 2 and above Gap with non-[subgroup] Students 50-54 3-8 Math [subgroup] Level 2 and above Gap with non-[subgroup] Students 100-105 ELA [subgroup] Core Subject Performance Index 110-115 Math [subgroup] Core Subject Performance Index 150 Grades 4 and 8 Science All Students Core Subject Performance Index 180 3-8 ELP Success Ratio - All Students 200-205 3-8 ELA [subgroup] Weighted Academic Achievement Index 210-215 3-8 Math [subgroup] Weighted Academic Achievement Index 220 Grades 4 and 8 Science All Students Weighted Academic Achievement Index 8
Grades 9-12 indicators that can NOT be computed Due to the cancellation of June Regents examinations and other state assessments the Department cannot compute the 2019-20 school year results for the indicators listed below. Indicator Code Description 55-59 HS ELA [subgroup] Level 2 and above Gap with non-[subgroup] Students 60-64 HS Math [subgroup] Level 2 and above Gap with non-[subgroup] Students 67 Total Cohort (10th Graders) Passing Math Regents 69 Total Cohort (11th Graders) Passing ELA Regents 120-125 HS ELA [subgroup] Performance Index 130-135 HS Math [subgroup] Performance Index 140-145 College, Career and Civic Readiness Index - [subgroup] 190 HS ELP Success Ratio - All Students 230-235 HS Science [subgroup] Performance Index 240-245 HS Social Studies [subgroup] Performance Index 9
DI Indicators: submitted via SIRS The 2019-20 school year results can be used to compute outcomes for the indicators listed below upon district request. Non-DI Reporting Required for 2019-20? Grade Level Indicator Level Indicator Code Description HS 1, 2 70-75 2015 Total Cohort 4-Year Grad Rate - [All Students, subgroup] Y (SIRS) HS 1, 2 88-93 2014 Total Cohort 5-Year Grad Rate - [All Students, subgroup] Y (SIRS) HS 1, 2 250-255 2013 Total Cohort 6-Year Grad Rate - [All Students, subgroup] Y (SIRS) HS 2 65 2018 Total Cohort (9th Graders) with 5 or more credits Y (SIRS) HS 2 66 2017 Total Cohort (10th Graders) with 5 or more credits Y (SIRS) HS 2 68 2016 Total Cohort (11th Graders) with 5 or more credits Y (SIRS) EM, HS 2 86 Teacher Turnover* Y (TAA) EM, HS 2 95 Teacher Attendance* Y (SIRS) HS 2 97 HS Student Promotion Rate (promoted from grades 9,10 & 11) Y (SIRS) EM 1 160 EM Chronic Absenteeism - All Students* Y (SIRS) HS 1 170 HS Chronic Absenteeism - All Students* Y (SIRS) SIRS Student Information Repository System TAA -- Teacher Access and Authorization * Due to school closures these indicators will be based on partial data for the 2019-20 school year. 10
DI Indicators: submitted via rubrics The 2019-20 school year results can be used to compute outcomes for the indicators listed below upon district request. Computing these indicators would require districts to submit additional materials separately from the IRS SIRS reporting requirements. Non-DI Reporting Required for 2019-20? Grade Level Indicator Level Indicator Code Description EM, HS 1 5 School Safety* Y (SSS) EM, HS 2 2 Plan for and implement Community School Model N Providing 200 Hours of quality Extended Day Learning Time EM, HS 2 94 N (ELT)* EM, HS 2 6 Family and Community Engagement (DTSDE Tenet 6) N EM, HS 2 7 Teacher Practices and Decisions (DTSDE Tenet 4) N EM, HS 2 8 Curriculum Development and Support (DTSDE Tenet 3) N SSS Student Support Services * Due to school closures these indicators will be based on partial data for the 2019-20 school year. 11
DI Indicators: DTSDE Tenets For 2018-19, Indicators #6-8 (DTSDE Tenets) were scored using a self-evaluation process whereby schools identified which indicators in the DTSDE Phases of Implementation for that Tenet were in place, and done consistently with good quality. The process for 2019-20 is similar to the process for 2018-19. Results will be due to NYSED in September 2020. Field Support Services did not conduct Demonstrable Improvement Indicator Review (DIIR) visits for 2019-20. Indicator Code Description 6 Family and Community Engagement (DTSDE Tenet 6) 7 Teacher Practices and Decisions (DTSDE Tenet 4) 8 Curriculum Development and Support (DTSDE Tenet 3) 12
DI Indicators: Rubrics The process for 2019-20 is similar to the process used for 2018- 19. Results will be due to NYSED in September 2020. NYSED will score the CS and ELT rubrics and compute the School Violence Index (SVI). Indicator Code Description 2 Plan for and implement Community School Model 94 Providing 200 Hours of Extended Day Learning Time (ELT) 5 School Safety (SVI) 13
DI Indicators: Local Only applies to schools that have Local indicators and where the 2019-20 school year results can be computed. Results will be due to NYSED in September. 14
3. Planned DI Process for the 2020-21 and 2021-22 School Years* *This process is applicable provided that the Department can make DI determinations for the 2020-21 and 2021-22 school years.
Schools in Superintendent Receivership Cohort 1: Schools that were in Receivership status for the 2017-18 school year and were re- identified in the 2018-19 school year (N=14). Cohort 2: Schools that were newly identified in the 2018-19 school year (N=24).* * Excluding two schools that closed at the end of the 2019-20 school year. 16
DI Process for the 2020-21 and 2021-22 School Years Cohort 1 schools: DI determinations based on the revised methodology will first be made in the Fall of 2021 using 2020-21 school year results. Cohort 2 schools: DI determinations will first be made in the Fall of 2022 using DI Indices based on the 2020-21 and 2021-22 school year results. Note: The next CSI determinations will be made in the Fall of 2022 using 2021-22 school year results. 17
How a School Exits Receivership Cohort 1 and Cohort 2 Schools: Schools will be removed from Receivership at the end of the school year in which the school is not identified as a Comprehensive Support and Improvement (CSI) School. The first opportunity for removal will be as of June 2022 if a school made CSI Progress based on 2018-19 and 2020-21 school year results. The next opportunity for removal will be as of June 2023 if a school is not re-identified as CSI based on 2021-22 school year results. Making DI does not determine whether a school is placed into or removed from Receivership. Making DI determines whether a school continues under a Superintendent Receiver or is placed in Independent Receivership. 18
Implications of DI Determinations: Cohort 1 DI determinations in Fall 2021 based on 2020-21 school year results. Made DI: School continues under Superintendent Receiver. Did not Make DI: School placed in Independent Receivership, unless the district successfully appeals to the Commissioner. A DI Index and determination for each Cohort 1 school will be publicly released on the Receivership Dashboard in Fall 2021. Notes: If a school makes CSI Progress for 2018-19 and 2020-21 then it will be removed from Receivership as of June 2022. If a school only makes CSI Progress for 2020-21 then it continues under Superintendent Receiver. 19
Implications of DI Determinations: Cohort 2 The first DI Determinations for Cohort 2 schools will be made in the Fall of 2022 using DI Indices for 2020-21 and 2021-22. Made DI: School continues under Superintendent Receiver. Did not Make DI: School placed in Independent Receivership. Notes: If a school makes CSI Progress for 2018-19 and 2020-21 then it will be removed from Receivership as of June 2022. If a school is not re-identified as CSI based on 2021-22 school year results then it will be removed from Receivership as of June 2023. 20
Summary of Changes for 2020-21 Topics: What not to expect in the Fall of 2020. Carryover of the Indicators and Annual Progress Targets. Selecting alternative indicators. Assigning additional Level 1 indicators. 22
What Not to Expect in the Fall of 2020 There will be no preliminary data review and appeal process. The Department will not release preliminary DI results to the districts and CETs. The Department will not compute the 2019-20 DI Indices for any schools. The Commissioner will not make DI determinations in the Fall of 2020. The 2019-20 school year results will not be released on the Receivership Dashboard. 23
Carryover of Indicators and Progress Targets The indicators that are currently assigned to the schools for 2019-20 will carry over to 2020-21. Exception: If restructuring results in a school having fewer than the required minimum number of Level 1 or Level 2 indicators then alternative indicators will be provided. The Annual Progress Targets for the 2019-20 and 2020-21 school years will carry over to 2020-21 and 2021-22. The 2019-20 Targets will become the 2020-21 Targets. The 2020-21 Targets will become the 2021-22 Targets. The Department will not compute new Targets for existing DI indicators for the 2020-21 and 2021-22 school years. 24
Selecting Alternative Indicators for 2020-21 Schools serving either Elementary-Middle (EM) or High School (HS) grade levels must have a minimum of five Level 1 and five Level 2 DI indicators. Schools serving both EM and HS grades must have a minimum of seven Level 1 and seven Level 2 indicators. If restructuring results in a school having fewer than the required minimum number of Level 1 or Level 2 indicators then the Department will provide alternative indicators. The selection of alternative indicators by the districts must be in consultation with the school Community Engagement Teams (CETs). Alternative indicators can be Level 1 or Level 2 indicators selected from a list provided by the Department, or Local indicators proposed by the school. 25
Assigning Additional Level 1 Indicators The 2018-19 school year results using the ESSA- aligned indicators were provided for informational purposes only. The Department will not assign additional Level 1 indicators for the 2020-21 school year. If a Level 1 indicator result for the 2020-21 school year falls below the 2020-21 school year state baseline, that indicator may be assigned to the school as an additional Level 1 indicator for the 2021-22 school year. 26
Indicator #4 (Student Suspension Rate) No change from 2018-19 and 2019-20: Indicator #4 (Student Suspension Rate) will not be used for the 2020-21 school year. As part of its ESSA plan, the Department is developing an out-of-school suspension measure. This information will be provided to schools at a later time. 27
2019-20 Reporting Districts must submit the data for their indicators via SIRS (similar to 2018-19). Data should be submitted via SIRS following guidance and timelines from the Office of Information and Reporting Services (IRS). The Department will communicate under separate cover the process for verifying these data in Level 2 of SIRS.* Districts do not need to submit August graduates via the IRS Data Exchange (IDEx). Districts may submit results for indicators #2 (CS), #94 (ELT), #5 (School Safety), #6-8 (DTSDE Tenets), and Local indicators via email. NYSED will securely release for informational purposes only the available 2019-20 school year results to districts that opted into receiving these results for their DI indicators. There will be no public release. * Please refer to the Deadlines for Verification and Certification of 2019-20 School Year Data in SIRS. 29
2019-20 Reporting Timeline: SIRS-based The 2019-20 school year results may be used to compute outcomes for the indicators listed below. IRS SIRS Reporting Deadline Grade Level Indicator Level Indicator Code Non-DI Reporting Required for 2019-20? Description 2015 Total Cohort 4-Year Grad Rate - [All Students, subgroup] 2014 Total Cohort 5-Year Grad Rate - [All Students, subgroup] 2013 Total Cohort 6-Year Grad Rate - [All Students, subgroup] 2018 Total Cohort (9th Graders) with 5 or more credits 2017 Total Cohort (10th Graders) with 5 or more credits 2016 Total Cohort (11th Graders) with 5 or more credits Teacher Turnover* HS 1, 2 70-75 Y (SIRS) October 9, 2020 HS 1, 2 88-93 Y (SIRS) October 9, 2020 HS 1, 2 250-255 Y (SIRS) October 9, 2020 HS 2 65 Y (SIRS) August 21, 2020 HS 2 66 Y (SIRS) August 21, 2020 HS 2 68 Y (SIRS) August 21, 2020 EM, HS 2 86 Y (TAA) August 21, 2020 EM, HS 2 95 Teacher Attendance* HS Student Promotion Rate (promoted from grades 9,10 & 11) EM Chronic Absenteeism - All Students* Y (SIRS) August 21, 2020 HS 2 97 Y (SIRS) August 21, 2020 EM 1 160 Y (SIRS) August 21, 2020 HS 1 170 HS Chronic Absenteeism - All Students* Y (SIRS) August 21, 2020 * Due to school closures these indicators will be based on partial data for the 2019-20 school year. 30
2019-20 Reporting Timeline: rubric-based The 2019-20 school year results may be used to compute outcomes for the indicators listed below. Non-DI Reporting Required for 2019- 20? Grade Level Indicator Level Indicator Code OA Reporting Deadline Description EM, HS 1 5 School Safety* Y (SSS) September 4, 2020 Plan for and implement Community School Model EM, HS 2 2 N September 4, 2020 Providing 200 Hours of quality Extended Day Learning Time (ELT)* EM, HS 2 94 N September 4, 2020 Family and Community Engagement (DTSDE Tenet 6) EM, HS 2 6 N September 4, 2020 Teacher Practices and Decisions (DTSDE Tenet 4) Curriculum Development and Support (DTSDE Tenet 3) EM, HS 2 7 N September 4, 2020 EM, HS 2 8 N September 4, 2020 * Due to school closures these indicators will be based on partial data for the 2019-20 school year. 31
2019-20 Next Steps NYSED will send notification with additional guidance on data submission by August 14, 2020. Districts respond to accountinfo@nysed.gov by August 28, 2020 with confirmation of: SIRS-based indicators for which the districts request the Department to compute and provide the 2019-20 school year results; Rubric-based indicators that the districts intend to submit by the applicable reporting deadline(s). In early Fall the Department will contact districts with restructured schools regarding the selection of alternative indicators, where applicable. 32
2019-20 Reporting Timeline: Summary Below is a summary of the 2019-20 reporting timeline and changes to the process as compared to a typical year. Task Date* Notes August 14, 2020 Department distributes memo to Receivership schools August 21, 2020 Districts report SIRS Data (except August Graduates) Required Districts respond with decisions on opting into reporting of 2019-20 school year results for their DI indicators Districts report data for rubric-based (non-SIRS) indicators (#2, #5, #6-8, #94) OA provide districts preliminary DI data for review Required, New Task Pending District Decisions N/A for 2019-20 August 28, 2020 September 4, 2020 -- Districts appeal preliminary indicator data -- N/A for 2019-20 OA provide district preliminary DI determinations -- N/A for 2019-20 Districts meet with stakeholders to complete the DI determination consultation and collaboration form -- N/A for 2019-20 Final DI Determinations -- N/A for 2019-20 October 9, 2020 Districts report August Graduates SIRS Data Required Opt-In Districts Only November 2020 Department provides indicator outcomes to districts Department provides alternative indicators due to grade reconfiguration Department assigns additional Level 1 indicators to schools Fall 2020 -- N/A for 2020-21 * Dates subject to change due to extenuating circumstances. NOTE: Districts do not need to submit preliminary August graduates data via the IRS Data Exchange (IDEx). 33
Resources Items related to school Receivership from the May 4th, 2020 Meeting of the Board of Regents: COVID-19 Emergency Regulations: Part II Proposed Amendments to 100.19 of the Commissioner s Regulations 35
Resources Office of Accountability: http://www.p12.nysed.gov/accountability/de/SchoolReceiver ship.html Data Dictionary for 2018-19 to 2020-21 Office of Innovation and School Reform: http://www.p12.nysed.gov/oisr/ FAQ Office of Information and Reporting Services (IRS): http://www.p12.nysed.gov/irs/ SIRS Deadlines for Verification and Certification of 2019-20 School Year Data in SIRS Data Help Center: https://datasupport.nysed.gov/hc/en-us 36
Questions? DI indicators and reporting: accountinfo@nysed.gov Support for Receivership schools: OISR@nysed.gov Annual data reporting in SIRS: datasupport@nysed.gov 37
