Changes to Subaward Purchase Orders & Receipt Requirements
Discover the latest updates regarding subaward purchase orders and receipt requirements effective from February 11, 2025. Learn about the elimination of receipt requirements for certain conditions and the process for subaward supplier invoices. Stay informed and adapt to the new guidelines seamlessly.
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Presentation Transcript
Subaward Purchase Order Receipt Changes Pamela Prince Sponsored Program Accounting Angie Mann Accounts Payable and Travel
Subaward Purchase Orders What is changing? Receipts are no longer required for subaward purchase orders What qualifies as a subaward purchase order? Non-catalog purchases Spend category is Subrecipient Payments Grants and Contracts (SC0084) Grant worktag Can I still create a receipt? Yes, you can still create a receipt for these purchase orders Accounts Payable will not check for receipt and/or accuracy of the receipt When is this change effective? Today (Tuesday, February 11, 2025)
Purchase Order Receipt Requirement Changes Prior to Tuesday, February 11, 2025 Beginning Tuesday, February 11, 2025 Receipt not required if ALL conditions are met: Catalog purchases (punch-out/supplier website orders) Spend category is not trackable Unit cost is less than $1,000 Catalog purchases (punch-out/supplier website orders) Supplier is America To Go LLC (SPL-25764) Receipt not required if ALL conditions are met: Catalog purchases (punch-out/supplier website orders) Spend category is not trackable Unit cost is less than $1,000 Catalog purchases (punch-out/supplier website orders) Supplier is America To Go LLC (SPL-25764) Non-catalog purchases Spend category is Subrecipient Payments Grants and Contracts (SC0084) Grant worktag
Subaward Supplier Invoices Subaward invoices should be sent to the grant manager Subaward supplier invoices will continue to route for approval to: Principal Investigator Cost Center Manager Grant Manager Report Purchase Order Lines Received and Not Invoiced Updated to exclude negative Quantity/Amount To Be Paid for purchase order lines that do not require a receipt Recommend scheduling/reviewing report on a regular basis
