Chapter Treasurer Responsibilities and Financial Dates Overview
Learn about the key roles and responsibilities of a chapter treasurer, including managing funds and preparing financial reports. Explore important financial dates throughout the fiscal year for timely submissions.
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Presentation Transcript
Chapter Treasurer A Brief Overview
Chapter Treasurer Responsibilities Responsible for receiving deposits from the Financial Secretary, making all deposits, and disburses all chapter funds Maintain all records and vouchers Prepare and present financial reports to the Chapter Executive Board and Chapter Members Chair Budget/Finance Committee
On a Monthly Basis Receive vouchers, enter requests in QuickBooks, print checks, provide documents to the Chapter President for review/signature, disburse checks/payments Submit memorized reports from QuickBooks along with copies of bank statements and PayPal reports to the Executive Board and Chapter Members Maintain accurate records to assure that officers and committees stay within their budget provide budget balances Attend a Regional Financial Officers meeting led by the Regional Treasurer Attend/Present during the Executive Board and Chapter Meetings Facilitate the Budget and Financial Committee Meeting
Highlights During the Fiscal Year (June 1 May 31) Submit financial records to the Internal Chapter Financial Evaluation Committee (June-Aug) Complete and file all financial reports as required by the National Treasurer or Regional Treasurer Per Capita (September) Along with the Budget and Finance Committee, prepare a proposed budget for the upcoming programming year (Jan-March) Submit the Year End Financial Submission (May-June) Foundation Contributions Due (May)
Additional Important Financial Dates Program Handbooks due- November 1 Deadline for submissions and payments for Up the Hill- January 15 Deadline for submission of Legacy Requests- January 31 Deadline for Treasurers to submit 1099 Tax Forms to eligible vendors- January 31 Deadline for Treasurers to submit 1096 Tax Forms to eligible vendors- February 28 Deadline for receipt of New Member Joining Feeds and Headquarters Assessment- May 31
Yes, You Can Do This!!! You will have support!! Financial Officer training in June in Durham Financial Handbook 2020 (with a 2022 update in development) Assigned Regional Budget and Finance Committee Access to the Regional Treasurer for assistance Monthly Financial Officer training Ongoing training on the Role Ongoing support with future deadlines
