Child Protection Procedures: Responding to Reports
Safeguarding children at risk of harm, abuse, or neglect involves reporting concerns, initial checks, decision-making, and actions to ensure a child's safety and well-being. This process includes discussing concerns with supervisors, submitting reports to social services, conducting assessments, making decisions promptly, and coordinating with relevant agencies for immediate protection measures.
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SANTA MONICA COLLEGE Presentation of the 2024 - 2025 Proposed Adopted Budget Board of Trustees September 10, 2024
2023 - 2024 RECAP SUMMARY OF CHANGES FROM ADOPTED TO FINAL
2023-2024 Unaudited Final $ 34,022,513 $ 166,953,920 2023-2024 Adopted $ 34,022,513 $ 166,953,920 Major Change No Change No Change Change Amount $ - $ - Beginning FB Apportionment One-time PYA: $1,668,898 Interest: $1,080,002 Accounting entry only No budget effect AB: 7%; Final: 10.9% 1.6% Difference Efficiency: 22-23: 78.7%; AB 92.3%: Final: 83.5% Attrition: $1M of $2.4M Accounting entry only No budget effect Non-Apportionment STRS On-behalf Payment Non-Resident Tuition Total Revenue $ 18,155,439 $ 21,497,380 $ 3,341,941 $ 6,611,482 $ 24,526,528 $ 216,247,369 $ 5,906,037 $ 25,304,446 $ 219,661,783 $ (705,445) $ 777,918 $ 3,414,414 Salary and Benefits STRS On-behalf Payment Supplies/Other Operating/Transfers Total Expenditure Surplus/Deficit Ending Fund Balance $ 196,559,899 $ 200,678,080 $ 4,118,181 $ 6,611,482 $ 5,906,037 $ (705,445) $ 20,045,045 $ 223,216,426 $ (6,969,057) $ 27,053,456 $ 19,946,218 $ 226,530,335 $ (6,868,552) $ 27,153,961 Cost reductions 1.5% Difference $ (98,827) $ 3,313,909 $ 100,505 $ 100,505 12.12% 11.99% <0.13%>
Fund Balance 2018-2019 Through 2023-2024 Projected 45,000,000 43,914,608 Reduction in Fund Balance of <$16,760,647> or <38%> 40,000,000 35,483,750 35,000,000 Equivalent to <$698,360> a month 34,022,513 30,676,107 30,000,000 27,153,961 25,000,000 21,040,755 20,000,000 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Unaudited Fiscal Year Fund Balance
REMINDER: CCCCO HAS NOT MADE DISTRICT LEVEL CALCULATIONS FOR ALL PROGRAMS
2024-2025 State Adopted Budget Feast or famine May 2022 State reported a $97.5 billion surplus June 2023 State reported a <$31.5> billion deficit June 2024 State reported a <$44.9> billion deficit State solution: funding shift, borrowing, funding delays, funding reductions, withdrawal of $12 billion in Rainy Day Fund Reserves (Leaves $10.5 billion for future), a complete withdrawal ($8.4 billion) of the Prop 98 Reserves and a complete withdrawal ($900 million) from Safety Net Reserve Community Colleges subjected to $690.1 million in deferrals $446.4 million 2023-24 to 2024-25 $243.7 million 2024-25 to 2025-26 Community Colleges did not have allocations reduced California Community Colleges Increased by $202.7 million $164.7 million ongoing $38.0 million one-time
Apportionment 1.07% COLA on Apportionment $100 million systemwide Estimated $1,786,407 for SMC 0.5% Growth SMC is in hold harmless
Apportionment Revised Hold Harmless Provision Starting in 2025-26 Districts will receive either funding under the SCFF or the amount of funding received in 2024-25 . Whichever is greater Hold Harmless Districts will no longer receive COLA!!! 63 Districts are in Stabilization or Hold Harmless in 24-25 Assuming 3% Credit Resident FTES growth and COLA s of 2.93% in 2025-26 and 3.08% in 2026-27 the District will fully emerge from Hold Harmless in 2027-28
COLA for Categoricals 1.07% COLA for: EOPS and CARE DSPS Calworks Mandated BG Adult Education
One-time Allocations and Changes Rebuilding Nursing Infrastructure: $60 million a year for 5 years to expand Nursing programs. Funds are from a reallocation of existing Strong Workforce Funds Expand eTranscript California: $12 million one-time to expand eTranscript California to all Districts Mapping Credit for Prior Learning Pathways: $6 million one-time for competitive grants to establish policies to award credit for PL Pathways for Low-Income Workers: $5 million one-time to develop pathways for low-income homecare and childcare workers. Funds are from a reallocation of existing Strong Workforce Funds FAFSA: $20 million one-time to assist colleges with unexpected costs related to delays caused by the Federal implementation of FAFSA changes Part-time Faculty Office Hour Program: Increase reimbursement from 50% to 90%
LINKING PLANNING TO BUDGETING District Planning and Advisory Council (DPAC) Primary planning body One new Annual Action Plan No cost
Identify the Retention and Persistence Components of Existing College Plans and Activities and Develop Recommendations on How to Improve the Coordination of the Plans and How to Assess the Annual Impact of Each Plan on Retention and Persistence Budget: No cost Purpose/Goal of Action Plan: Identify the retention and persistence components of existing college plans and activities (e.g., Strategic Enrollment Management (SEM) Plan, Student Equity Plan, Guided Pathways, Facilities Master Plan, Professional Development, Onboarding, Student Engagement practices); Develop a means for assessment of the implementation and success of each plan or activity; Develop a written report to present to DPAC in Spring 2025 outlining recommendations to improve the coordination of the plans/activities and assessment of the impact of each plan/activity on retention and persistence.
MAJOR ASSUMPTIONS Apportionment COLA: 1.07% or $1,786,407 No Growth: Hold harmless Deficit Factor: 0.0% (State Deficit Factor is 2.4%)
Resident Credit FTES 20,000 Resident CrFTES growth of 5.3% or 876.34 FTES 19,101 19,501 19,500 19,000 Decline of 1,982 or 10.2% 18,500 18,000 17,551 17,519 17,500 17,013 17,000 16,642 16,500 16,075 16,000 15,500 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Proj. Credit FTES
Non-Resident FTES Non-resident FTES: 3.2% or 99.7 FTES 5,200 5,071 4,700 4,259 4,200 Decline of 1,005 or 23.6% 3,703 3,700 3,254 3,155 3,088 3,200 2,844 2,764 2,700 2,200 2007-2008 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Proj. Non-Resident FTES
NR Tuition revenue increase of ~$5,547,443 from PY 2018-2019 = $33,029,528 2019-2020 = $28,384,549 2020-2021 = $23,987,221 2021-2022 = $21,657,241 2022-2023 = $22,922,455 2023-2024 = $25,304,446 2024-2025 Proj.= $30,851,889 2024-25 reflects 3.2% increase in FTES and 18.3% increase in fees mandated by the State
Since 2018-2019, total FTES served is projected to have declined by ~<11.53%> or <2,824.96> FTES
Part-time Faculty Office Hour Reimbursement Reimburses Districts a portion of what is spent on adjunct office hours Prior to 2024-25 reimbursement was capped at 50% of incurred cost 2024-25 onward reimbursement will be capped at 90% of incurred cost Reimbursement is prorated to available funding Total Program funding is $23.6 million Total claims in 23-24 were $36.3 million 23-24 District Claimed $4,469,188 and received $2,234,594 2024-25 funding includes prior years unused funding Total 2024-25 funding is $70.8 million For 2024-25 $1.8 million one-time additional reimbursement projected Will return to $23.6 million in 2025-26
New Fee Based Instruction Program Novel Prep Structured program offering oversees students an online pathway to transfer to premier US Universities 66 semester and 3 intersession sections Sections are in addition to normal section allocation Projected gross revenue is $2,000,000 and projected net revenue is $1,033,377 Special appreciation to VP s Rodriguez and Beardsley, and Department Chairs
Recovery Block Grant Student Fee Project Originally issued in 2022-23 to assist Districts in mitigating effects of the pandemic 2023-2024 State Budget expanded usage to physical plant improvements and retention and recruitment efforts Mid 2023-24 District starting working on a plan to use funds no longer needed for direct pandemic response The pandemic disrupted student's ability to pay fees creating a significant balance of owed fees Major enrollment hurdle is owed fees Student Fee Project uses one-time Recovery Block Grant funding to pay all owed student fees from 2018-19 through 2023-24 Opening enrollment opportunity for 39,794 individual students who owed fees Total amount of fees to be paid by the one-time Recovery Block Grant is $4,332,100 Departments critical to the program development include Fiscal Services, Cashiers Office, Admissions, Information Technology and Financial Aid All other revenue represents changes in FTES
Salaries: Step, column, longevity and negotiated adjustments Health and Welfare Current employees: 9.77% Retirees: 5.80% Utilities: Adjusted for 3.23% price inflation and increased usage Half year Math and Science included Insurance: 9.8% Last year of SRP Payments: $1,339,524 Continuation of cost reduction strategy implemented in 2023-24 adjusted for need E.g. Efficiency goal reset to 90.6% from 92.3% to reflect demand
Projected Changes in Revenue 2023-2024 Unaudited to 2024-2025 Proposed Adopted Budget 2023-2024 Unaudited Revenue $219,661,783 Non-Resident Tuition/ESL 5,547,443 Recovery Block Grant Student Fee Project One-Time 4,332,100 Fee Based Instruction Program Novel Prep 2,000,000 Inflationary Adjustment - COLA 1,786,408 Other State Revenue - PTOH 1,748,763 CalSTRS On-behalf 549,796 Lottery <264,647> Interest <526,302> Non-repetition of PY Apportionment Adjustment <1,668,898> Other <122,732> Proposed Adopted Budget Projection: $233,043,714 Total Increase in Revenue is $13,381,931 or 6.09%
Projected Changes in Expenditure 2023-2024 Unaudited to 2024-2025 Proposed Adopted Budget 2023-2024 Unaudited Expenditure $226,530,335 Step, Column and Longevity 3,211,070 Health and Welfare Current and Retirees 2,737,062 Fee Based Instruction Program Novel Prep 966,623 Salary Adjustments 929,215 Employment and Retirement Benefits STRS: 19.01%; PERS: 27.05% 807,157 Vacancy List 718,155 Insurance and Utilities 590,158 Total Increase in Expenditure is $8,104,833 or 3.58% STRS On-behalf 549,796 Supplies and Contracts <302,766> Hourly Instruction and Non-Instruction <2,150,790> Other 49,153 Proposed Adopted Budget Projection: $234,635,168
Projected Changes in Fund Balance Unaudited 2023-2024 Proposed 2024-2025 Beg. Fund Balance: 34,022,513 27,153,961 Ongoing Revenue: 217,992,885 226,916,533 Ongoing Expenditure: 224,776,031 233,915,068 Operating/Structural Surplus/Deficit: <6,783,146> <6,998,535> One-time Items: <85,406> 5,407,081 Surplus/Deficit w/ One-time Items: <6,868,552> <1,591,454> Ending Fund Balance: 27,153,961 25,562,507 FB to Total Expenditure and Transfer: 11.99% 10.89%
Projected Changes in Fund Balance Proposed 2024-2025 Projected 2025-2026 Change to Deficit Beg. Fund Balance: 27,153,961 25,562,507 Reasons Why Revenue Declines in 2025-2026 Revenue: 233,043,714 228,428,845 <4,614,869> Hold Harmless Ends = No COLA Increase in 2025-26 Expenditure: Non-resident Tuition Increase of ~$1.5 million ~$6.1 million in 2024-25 One-time Funds Does Not Repeat in 2025-26 234,635,168 242,703,388 <8,068,220> Surplus/Deficit w/ One-time Items: <1,591,454> <14,274,543> <12,683,089 Ending Fund Balance: 25,562,507 11,287,964 <14,274,543> FB to Total Exp. and Trfr: 10.89% 4.65% <6.24%>
The Budget Team with Special Appreciation to Veronica Diaz Kim Tran, Irma Hara, Ann Le and the Fiscal Services Team Charlie Yen, John Greenlee and the Facilities Team Mitchell Heskel, David Dever and the Educational Enterprise Team Budget Committee
