Church Organization Restructuring for Vision Focus

Phased Plan Renew Rebuild Revise Phase 1-January 1st of 2022 New Vision Renew Rebuild Revise. Be ready for a new building! Habbuk 2:2-3 Pastor Linda transitions from full time secular work to Administrative Pastor Brother Gil and Miss Lori transition to fully run the Comea Shelter Ministry Some church functions (ie. benevolence, van ministry) put on hold during review of all administrative processes Mary Anne Shepherd joins staff as AV Assistant, David Shepherd assumes role as Head of AVL (Audio, Video, LiveStream) Ministry review started of all functions Workplace covenant Phase 2- Administrative updates Website redesigned Office phones and emails reorganized Information Center update (ie. New QR codes for giving and new guests, coupons, usb drives) All forms moved onto website App redesigned for calendar/event functionality Phase 3-June of 2022 Helps Ministry Reorganization Communion Reorganized Define Deacon roles Phase 4-Security updates Communication between Ushers Communication between Classroom (lock down procedures) Changes in Cameras (interior, exterior) Signage (much larger to answer questions before asked)

Overall Church Organization Pastor Board Administrative Pastor Associate Pastor Music Department Helps Benevolence Children s Youth Little One s Outreaches Finance Maintenance Housekeeping CBTC Kitchen Pastoral Assistant AVL Life Safety Communications Ushers AV Assistant Information Center Lock up Communion

Helps Ministry Structure Helps Pastoral Assistant Information Center Life Safety Ushers Lock up Communion

Key take aways Utilizing people more wisely so we can focus on God s vision for the church Ushers, Greeters, Information Center Roles and Placement No more parking lot detail (turning into greeters) Greeter, Usher, Information Center are the planning center roles Administrative Pastor-Direct Reports to Pastor, Department Heads report to Pastor for ministry items specific to their ministry, Overall church items you may be directly tasked by the Administrative Pastor (ie. Weddings, Funerals, Membership, Baptisms, Child Dedication) Scheduling for Greeters (Planning Center still), for Information center (Planning Center), for Pastoral Assistant (Becky), for Usher (Joshua) Might not be on same service every month (Must pay attention to planning center) Covid has taught us to be flexible Please communicate frustrations or questions so no one is suffering in silence while we grow into God s vision. Galatians 6:9-10 Usher s will be cross trained into Information Center as well to assist (Who would be willing to shift into different roles?)

Training Ushers-Placement before during and after service, on all the time, security ministry mindset, text feed for changes Information Center (computer ie power up, log in, tablet, events page) Greeters (Open door and greet and guide to correct place) Lock up (Check all doors, check lights, key moving?) Location TBD Planning Center (Counting, utilization) Communion (run checklist)

Positions Available Usher Greeter Information Center Which area(s) would you be willing to serve in?

Usher Three positions per service Position 1- Head Usher will be available for any and all areas of the church. They will mainly be stationed in the sanctuary before service to help seat people and be available to direct the Usher Team. Position 2- One in center of foyer for security purposes as well as directing guests and helping with flow. This person will stay out in the foyer until 5-10 minutes after service starting to make sure there aren t unknown people lingering or lost. Position 3- One person by the sound booth to help seat people coming in from ramp door or back entrance, watch for security in the sanctuary area, and also to help cover the Information Center if the workers assigned are helping other people. Once service begins: Head Usher will come to back of sanctuary to prepare for offering. Usher 2 will stay in foyer to cover security for 5-10 minutes, then come into back of sanctuary by the livestream office to prepare for offering. Usher 3 will stay in back of sanctuary by sound booth for offering. During Service: (Ushers may sit with their families, but please do it in the assigned area) Usher 2 sit by livestream area somewhere in the back row. Usher 3 sit in the back row somewhere near the sound booth. After Service: Head Usher- follow checklist Position 2 will return to foyer for 5-10 minutes for security Position 3 will return by the sound booth to help as needed with Information Center

Greeter Greeter Stand by the front entrance to Family Harvest and greet people as they enter. Open the door for all who come in. Direct anyone and everyone who might be new or need some help. Best thing for people who are new (especially ones who have kids) is to take them to the Usher posted in the foyer so he can direct them to the right areas in the church. Stay posted until 10-15 minutes after service begins.

Information Center Information Center Main Goals Be able to inform congregants of events & help them register if needed Meet new guests and help them fill out the form (give them gift after) 30 minutes before service, turn on computer and iPads in Information Center. Stay in the information Center until worship video plays. After service- stay for about 5-10 minutes to see if there are more guests and/or questions