"Explore the City Clerk's Office of Orange Township, focusing on the 2021 budget hearing and operational excellence. Learn about their mission, services, and achievements, including a redesigned records management program. Discover how they ensure transparency, compliance, and efficiency in serving the public."
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Presentation Transcript
City of Orange Township Office of The City Clerk 2021 Budget Hearing Joyce L. Lanier (City Clerk)
Operational Excellence and Efficiency Legal Compliance Customer Service Civic Engagement Strategic Areas
Mission Our Customers The Municipal Clerk is one of the oldest American public servant positions. The Clerk s Office is essential to government transparency; ensuring the Governing body actions are properly executed, recorded and archived. As the guardians of the City s official archives and public records, our mission is to provide election, informational, legislative, and registration services to citizens and City agencies with efficiency, effectiveness and professionalism. The City Clerk s office ensures compliance with all state and local statutes and ordinances pertaining to the Clerk s responsibilities. In short, our mission is to move Orange Forward in service to the public. The Public City Elected Officials City Departments Candidates and Voters in the City State and County Government The Business Community and Community Based Organization
Chief Municipal Election Officer Provide secretarial and clerical services for the Council and all Council members in the discharge of their official duties. Preparation and preservation of the minutes and recordings of the proceedings of the Governing Body Administration of the City Seal on Public Documents Secretary of the Municipal Corporation Chief Registrar of Voters Archiving Permanent Records Open Public Records Act (OPRA) Ordinance Codification Assist in Maintaining the Council Website Translation Services for this office as well as Other Departments Notary Public Services Maintain an Up to Date List of all Boards, Commissions and Committees Bingo and raffles licensing; towing licensing and taxi and livery applications Administration of the Open Public Meetings Act (OPMA) Implement local archives and records retention programs as mandated Administration of the Oath of Office Coordinate activities between the Council and the public, various boards and commissions of the City Duties The City Clerk s Office
Redesigned Records Management Program Offsite Storage of 250 boxes of historic/permanent records for preservation Digitized Records from 1860 to present enhancing the accessibility and retrieval of City records Purged 75 Boxes of Records as per State s guidelines Maintained the Council s Website with real time documents and information providing a smooth transition to contactless access and distribution during the Global Pandemic Reported to work daily throughout the pandemic Processed 1,746 Opra Requests Achievements In spite of a Global Pandemic, the Clerk s Office upheld its commitment to quality service
Physical reconstruction 3rd floor Clerk s offices for health and safety Transition Toward Paperless Agenda Package Implementation of new Citywide Records Management Program Digitization of large documents and plans to reduce physical storage space Updated computer systems Add a Kiosk for public access of City records Fill Vacant position to assist in achieving goals Goals Records Management System Citywide Further Automation for Efficiency
