City of Phoenix eProcurement System Overview
In this comprehensive overview, discover the benefits and processes of the City of Phoenix's eProcurement system. Learn about eProcurement automation, vendor outreach, project timeline, and more. Find out how to register, the impact on payments, and what existing and new vendors need to know. Gain insights into the optimization of the SAP system and the reduction of red tape with online data access. Ask important questions and explore the advantages for vendors in the realm of goods, services, and construction contracts.
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Presentation Transcript
Know Your Court Using the City of Phoenix s eProcurement System
Game Plan Background on eProcurement What is eProcurement eProcurement Benefits Ask the Coach Project Timeline Why Register Registration Process Bidders Court Benefits for Bidders Vendor Outreach What Should Vendors Do Now Questions
Study completed - optimize existing SAP system to save money eProcurement Strategic buying & process efficiencies City Council Approved in November 2013 Utilization of SAP Supplier Relationship Management for Public Sector & Business Warehousing/Analytics/Intelligence Currently in Implementation Phase of Project Implementation anticipated Summer 2015
What is eProcurement Automation of Req to Check Process Requisition Solicitation Check Award Contract Admin Workflow Electronic Accounting Controls Faster Payments
eProcurement Benefits http://www.selwyn.school.nz/DataStore/Pages/PAGE_3471/Docs/Documents/Basketball%20Dunk.jpg Red Tape reduced! Online data is up to Date! Better Processes! Access to City Business!
Ask the coach??? What are Existing vendors? What are New vendors (potential suppliers)? What is the impact on payments from Phoenix? What Happens to Current procurement system, VMS? How to Log in to the new procurement system to view bid opportunities? If I m not a registered vendor, can I still submit bids with the City? Is this just for goods and services? What about construction contracts? What s in it for me (vendors)?
Project time line Mar Apr May June July Project Dev and Testing Vendor Communication/Outreach Vendor Registration Solicitations
Why Register? Existing Vendors Email Log on Product codes Watch your email for user ID and password Complete your Logon process Provide all your Product Categories
New Vendors - Registration Go to the PHOENIX.GOV Complete the Registration Form Respond to Questionnaire Sign in and complete registration
Filling out the Form Importance of the Special Business Certifications Product Categories Attachments - Including your W9 Review the Data Privacy Statement
Filling out the Form Importance of the Special Business Certifications Product Categories Attachments - Including your W9 Review the Data Privacy Statement
Filling out the Form Importance of the Special Business Certifications Product Categories Attachments - Including your W9 Review the Data Privacy Statement Required PDF only
Filling out the Form Importance of the Special Business Certifications Product Categories Attachments - Including your W9 Review the Data Privacy Statement
Completing the Form Click the Send button on the top Receive an email with a link City review Send user ID and Password Complete the questionnaire
Solicitation (RFx) Bidder View Questions and answers online Solicitation information online Addendum notifications Submit proposals online
Benefits for the Bidders Bid responses will be posted directly in the new system. Changes to solicitations will notify all registered bidders. Maintain a self-managed online vendor profile. Future Access payment information online, submit electronic invoicing.
Next Steps for Vendors: Keep an eye on your email We will notify all of you so you can register Ensure City has your W-9 Updates online - including training material
Contact Information Vendor.support@phoenix.gov Registration and SYSTEM HELP DESK (602) 262-1819
