Clayton State University FY14 Budget Meeting Insights

Open Budget Meeting FY14 Budget April 30, 2013 1

Open Budget Meeting Clayton State University Resources StateAppropriations Major Repair & Renovation (MRR) Sponsored Programs Tuition & Fees Auxiliary Enterprises CSU Foundation Endowments Scholarships Unrestricted Annual Giving State Approp. 40.1% Other 59.9% Uses Restrictions Realities Salaries and Wages Utilities Supplies and Equipment Technology Facilities and Maintenance Public Safety Campus Activities and Services Prudent fiscal management required for all sources State Appropriates may be reduced at anytime Economic conditions have a direct impact on our ability to collect the revenues necessary to satisfy the needs and obligations of the University Capital funds can not be used to pay for salaries and wages State procurements guidelines must be followed Student fees must be used in conjunction with specific services 2

Open Budget Meeting FY14 FUNDING REQUESTS Moved to Year End Permanent Funding 72,600 99,000 119,000 72,600 66,000 79,200 67,500 33,000 79,200 79,200 56,000 66,500 17,140 89,000 73,150 5,000 Requests Funded as Permanent 1 2 3 4 5 6 7 8 9 10 Sociology Asst. Professor 11 Disability Resource Center Coordinator position 12 Banner Support Analyst position - OITS Admin Systems 13 PT Communication Operator - Public Safety 14 Economics Asst. Professor 15 Head of Electronic Resources and Services Library 16 Glacier (International Tax) maintenance license fees 17 Banner Performance Management(BPM) - Phase 2 18 Funding for chairs for audience seating - Spivey Hall 19 Funding for additional servers and storage for BPM and Banner 9 20 Funding for Veterans Resource Center operating budget 21 Office of Community Standards Coordinator position 22 Funding to restore OS&E cuts in Faculty Laptop replacement budget 23 Funding to supplement existing Alumni Relations operating budget 24 On-Line Course Advisor - Academic Outreach 25 PT Security Administrator - Accounting Services 26 Replace obsolete network equipment for buildings 27 Replace obsolete audio visual equipment for classrooms/conference rms 28 Funding to supplement existing Annual Fund operating budget 29 Funding for departmental campus support analysts in The Hub 30 Evening Circulation Asst. Library 31 Patron Services Coordinator position - Spivey Hall 32 I T Business Analyst position - Business & Operations/Academic Affairs 33 Instructional Services Librarian 34 Weekend Circulation Asst. Library 35 Funding for new "I Caught You Caring" program -Customer Service 36 Funding to make position in Media Services whole Health and Fitness Mgmnt Asst. Professor Psychology Associate Professor Accounting Asst. Professor Mathematics Asst. Professor Biology Lecturer Health Care Mgmnt Asst. Professor ESL Program Coordinator Additional funding for Corporate and Foundation Relations Director position Legal Studies Asst. Professor Year End Funds Requested Funded at Different Level than Requested 100,000 13,500 160,000 10,000 47,988 20,000 15,000 60,750 17,500 200,000 104,020 8,500 40,000 39,900 42,027 80,000 59,850 39,900 1,500 3 6,823 TOTALS FUNDED 275,000 273,500 1,866,348 1,253,828

Open Budget Meeting FY14 Budget Revenue FY14 Budget 23,251,922 162,133 27,750,000 6,322,100 600,000 State Appropriation Special Funding Initiative Tuition Fees & Other General Carry Forward Funds * 58,086,155 Expenditures Updated current budget 55,733,662 Required Funding Items added: University Contingency Increase in health insurance Increase in software licenses Faculty Promotions including benefits Archives 120,000 19,432 34,539 76,563 56,000 56,040,196 Unresolved Issues** Salary Stressors including benefits Litigation Campus Loop Utilities Additional Funds Veterans Resource Center Archives 295,843 45,000 400,000 10,000 ??? 750,843 Left to Distribute 1,295,116 * 3% Budget Cut ($683,973) from Original FY13 State Appropriation is encompassed in this figure 4 ** Library renovations will be accomplished by utilizing the 2nd and 3rd quarter salary savings and possibly the 4th quarter if needed

Open Budget Meeting Capital Budget FY 2014 Major Repairs & Renovations(MRR) allocation of $~500,000 will be used for some of these projects oFoundation Wall Repair Spivey oSidewalk repair throughout campus oWindow replacement Student Center Building oUpgrade HVAC System in Arts & Sciences, Phase I of II oUpgrade Mechanical & Electrical System at Library oInstall Utility Meters for Remaining Buildings Looking forward to FY 2014 and confirmation of funding for the new Science Building($19.8M) 5

Open Budget Meeting Changing Mindset for One Time Expenditures Transition from year end spending for one time expenditures Identify items earlier in the current fiscal year, so strategic institutional needs can be addressed earlier Big ticket items or smaller items that impact or affect University globally ($25K minimum) FY13 $25K & Over Requests PRIORITY High (5) Low (1) Requests Amount Medium (3) TOTALS 1 Marketing Implementation for Dreams.Made Real. 48,000 15 1 76 2 Renovations of NBS Room 188 79,000 12 2 2 68 127,000 3 Network Upgrades for Faculty Hall & University Center 80,000 9 7 66 207,000 4 Purchase Electronic Reference Materials for Library Collections-Ebscohost 58,553 8 8 64 265,553 5 Consultation Services to Implement new IT Strategic Plan 40,000 6 7 3 54 305,553 6 Purchase Electronic Reference Materials for Library Collections-GVRL 98,219 6 7 3 54 403,772 7 Outdoor Living Laboratory/Field Space 150,000 5 3 8 42 553,772 8 Network Upgrades for Lecture Hall 220,000 2 8 6 40 773,772 9 Establish Center for Entrepreneurship and Innovation 40,740 1 5 10 30 814,512 10 Purchase Stock Ticker Display 51,490 1 15 18 866,002 6 TOTALS 866,002 64 48 48 NOTE: 1st quarter salary savings was utilized to purchase the items allocated