College Program Reductions: Planning, Budget, and Stakeholder Engagement

Background Preliminary Proposals for program/course reductions Leadership Discussions Role of ASGC Role of COI Process & Timeline Budget Outcomes Questions Background Preliminary Proposals for program/course reductions Leadership Discussions Role of ASGC Role of COI Process & Timeline Budget Outcomes

CSMs College of San Mateo, the first community college in San Mateo County, is an open-access, student-focused, teaching and learning institution which serves the diverse educational, economic, social and cultural needs of its students and the community. By offering comprehensive, quality programs and services and by measuring student learning, College of San Mateo educates students to participate successfully in a changing world. CSM s Mission Mission IPC Priorities (CC adopted Priority 1: Student Success Priority 2: Academic Excellence Priority 3: Relevant, High-Quality Programs and Services Priority 4: Integrated Planning, Fiscal Stability, and the Effective Use of Resources Priority 5: Institutional Dialog IPC Priorities (CC adopted 5/09 based upon EMP) 5/09 based upon EMP)

Budget Reality All College meeting) DAS meeting (5/18) No summer surprises Need for collaboration between colleges Consolidation/reorganization of programs All Stakeholders are to be engaged in program consolidation Formal District-Wide Committee Title V and ACCJC regulations must be met ACCJC: Accreditation Standards Relating to Program Elimination or Significant Changes in Program Requirement Accreditation Standards for Financial Resources Budget Reality (from President s 10/12 email and 9/23 DAS meeting (5/18) with College Presidents/Chancellor Title V and ACCJC regulations must be met ACCJC: Accreditation Standards Relating to Program Elimination or Significant Changes in Program Requirement Accreditation Standards for Financial Resources

Preliminary Proposals for course/program reductions Developed by: Deans/Admin FTE*, FTES*, Load*, Fund 1 Savings, E/R, Comments Budget Reduction Considerations Approved by BPC Budget Reduction Strategies Approved by BPC Brought to CC hasn t been approved Identification of recommended Program/Course Reductions Preliminary Proposals for course/program reductions

ASGC, AFT, CSEA, Administration Impact to each area Transparency

Role of ASGC: Defining & Understanding Role of AS (Excerpt from Title 5) Curriculum primacy Consult collegially Recommending body Role of COI: Help campus assess impact of decisions Act (administratively) on decisions Reconsider curriculum in light of budget realities Role of ASGC: Role of COI:

Ad Hoc Committee (AS Pres, AS VP, COI Chair, PIV Expertise) Role: collate and organize Discussions at ASGC Joint ASGC and COI, all faculty meetings (10/16/09 & 10/23/09)

Faculty Proposals: format, due date 10/30/09 Faculty (individually or in groups) can provide additional information (including, for example, relevance to institutional priorities and accreditation, impact on students, additional sources of funding, staffing considerations) on items on the preliminary list and can also propose additions/replacements to reduction list. Proposals (in writing, to AS President and COI chair) will require the same information fields as the preliminary proposals provide:

Required Fields Affected program/course Statistics (FTE, FTES, LOAD; work with division dean) Anticipated Savings Estimate ($; complicated - multiple FSAs, district-wide seniority; work with division dean) Comments/rationale/options

Ad Hoc committee: collate and organize proposed submissions Results from submissions: Discussion and AS approval (note: this is approval list to VPI; not approval for removal/reductions of programs/courses) (November) VPI brings to Cabinet and President finalize list (based in part on financial information) (November) COI and ASGC review final recommendations in December If the faculty, represented through the committees, is in agreement with the final recommendations COI acts (banking, hiatus) President takes list to board Otherwise, President takes list to board; COI makes alternate recommendations COI - administrative action (banking/hiatus) President takes final recommendations to BOT in December BOT reviews list in December; possibly vote in January

Resolution Whereas the President of College of San Mateo has outlined a financial emergency status at the college in two all-college meetings, and Whereas the faculty, through its Academic Senate Governing Council and Committee on Instruction, serve as primary advisors to the college administration and the Board of Trustees on curriculum and academic program matters, therefore Be it resolved that the Academic Senate Governing Council and the Committee on Instruction jointly and separately authorize the President and Vice President of the Academic Senate Governing Council, the Chair of the Committee on Instruction, and James Robertson, Academic Senate Governing Council member with expertise in the Program Improvement and Viability process, and an adjunct faculty member selected by the AS President in conjunction with the adjunct faculty to serve as the ad-hoc committee on faculty recommendations to budget-induced curricular changes during the 2009/2010 academic year. Resolution ACTION ACTION

CSM will not be able to have it all Programs/Courses Reductions Eliminations Consolidation with Canada/Skyline Tough Decisions will be made Short time period

Questions/Comments? Resources EMP IPC BPC PRIE Title V ACCJC State Academic Senate