Commercial Drivers License & Related Instructional Program Fund FY23
This funding aims to promote workforce development in trucking and related industries by expanding education and training programs. Learn about the guidelines, application process, and allowable uses of funds.
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COMMERCIAL DRIVERS LICENSE & COMMERCIAL DRIVERS LICENSE & RELATED INSTRUCTIONAL RELATED INSTRUCTIONAL PROGRAMS FUND (CDL FUND) PROGRAMS FUND (CDL FUND) FY23 (July 1, 2022 June 30, 2023) Carolyn McKinnon, Policy Associate, Workforce Education Danny Marshall, Program Administrator, Workforce Education Kari Kauffman, Program Coordinator, Education Division Sept 29, 2022
ABOUT THE WEBINAR This webinar is being recorded and will be made available on the program webpage for future reference. Webinar is to discuss the application process and is not a forum to vet proposal ideas. We will gather your questions today. Answers will be posted in a Q&A document on the program webpage and updated regularly through October 11. To find the program webpage, use the search bar at www.sbctc.edu to find CDL Fund Note: All material licensed under Creative Commons Attribution 4.0 International License.
WHAT WELL COVER Overview of the CDL Fund FY23 guidelines, including: the purpose of the funds allowable uses of funds who may apply funding and budget details Applying through OGMS Attachments that must be submitted for consideration Review criteria Note: All material licensed under Creative Commons Attribution 4.0 International License.
PURPOSE OF FUNDS This funding, Commercial Drivers License and Related Instructional Program Fund (CDL Fund), is to support investments that are necessary to promote workforce development in trucking and trucking- related supply chain industries and the school bus driving industry by expanding the availability of education and training programs that prepare workers for these industries. Note: All material licensed under Creative Commons Attribution 4.0 International License.
PURPOSE OF FUNDS, CONTINUED The allocated resources will support the development and continued alignment of education and training programs with current industry practice and employee recruitment needs. Commercial drivers licensing programs are a priority; instructional programs that support trucking-related supply chain and school bus driving industries are also eligible. For projects that target credit-bearing professional-technical program(s), the program(s) must either be on your current professional-technical program inventory or a Notice of Intent has been submitted no later than to the proposal deadline. You ll see a number of bullet points on page 4 of the guidelines about how the legislature envisioned these funds being used. Please contact us if you have questions about any specific items. Overall, what we re looking for is enrollment capacity increases and more completions in CDL and related programs. Note: All material licensed under Creative Commons Attribution 4.0 International License.
ALLOWABLE USES Equipment: Equipment: Funding necessary to procure and/or upgrade instructional equipment necessary for training purposes. Equipment requests should be one-time in nature, and can be requested for any year in the 3-year budget. Requests for equipment will be prioritized by fiscal year, with FY23 as top priority, FY24 second priority, and FY25 as third priority. Funding beyond FY23 is provisional based on future state funding for this specific fund. If equipment is requested as part of the proposal the application must include the required equipment list as an attachment (upload) to the proposal. A template for listing equipment is included in the budget attachment. Given the limited funding available, colleges are encouraged to keep requests for equipment modest, leverage contributions from industry, and/or collaborate with other training providers to maximize shared resources. Note: All material licensed under Creative Commons Attribution 4.0 International License.
ALLOWABLE USES Instructional support and/or student financial assistance: Instructional support and/or student financial assistance: Ongoing funding necessary to promote workforce development in trucking and trucking-related supply chain industries and the school bus driving industry by expanding the availability of education and training programs that prepare workers for these industries. Requests for instructional support and/or student financial assistance will be prioritized to applicants that demonstrate the ability to grow enrollment capacity growth the soonest. Note: All material licensed under Creative Commons Attribution 4.0 International License.
ALLOWABLE USES Student financial assistance policies: The college must not require a student to fill out the Free Application for Federal Student Aid (FAFSA) in order to receive CDL Fund student financial assistance. The college must require students seeking CDL Fund student financial assistance to make their requests for assistance in writing. These requests must be retained on file by the college. CDL Fund student financial assistance is offered in recognition that CDL programs are not typically eligible for federal or state financial aid and there is a high out-of-pocket cost to students for these programs. Given the limited amount of funding available, colleges should focus proposals for financial assistance on instructional programs that are not otherwise eligible for financial aid. Aid should be leveraged as much as possible with other workforce student support funding programs. Note: All material licensed under Creative Commons Attribution 4.0 International License.
ALLOWABLE USES Student financial assistance policies: Student financial assistance must not exceed the per-student published cost of attendance for the program. The college must maintain a record of students who received CDL Fund financial assistance. There are no eligibility requirements for students to receive CDL Fund financial assistance beyond meeting the admissions requirements for the instructional program that is being supported by the CDL Fund. Note: All material licensed under Creative Commons Attribution 4.0 International License.
A NOTE ABOUT ONGOING FUNDING Ongoing funding is provisional based on future state funding for this specific fund and institutional demonstration of needs for and outcomes resulting from any funding awarded. Our goal is to provide approval for proposals spanning a 3- year horizon. So that we can minimize need for annual competitive applications; So that you can plan ahead to develop and maintain programs. The 3-year horizon is provisional depending on future state funding and institutional demonstration of needs and outcomes. Note: All material licensed under Creative Commons Attribution 4.0 International License.
WHO MAY APPLY Public community and technical colleges, as defined under RCW 28B.50.030 may apply for funding. Colleges may submit only one application as individual institutions. Colleges may collaborate to submit a consortium application. If applying as part of a consortium, the application must indicate which college will be operating as the lead institution. Lead institutions are the responsible fiscal and reporting entity for the funded activities. Consortium applications must clearly demonstrate how the pooling of resources supports a common goal. Each letter of assurance from participating colleges should speak to the roles and responsibilities of the college within the consortium. Colleges participating in a consortium application may also submit an individual application, provided it s in support of an instructional program that is not represented in the consortium application. Note: All material licensed under Creative Commons Attribution 4.0 International License.
FUNDING Amount available: $1,875,000 per year. General Fund-State December 2022 to June 30, 2023. NO EXTENSIONS or CARRY FORWARDS on annual money. 3-year planning period: Propose what you need for each year; SBCTC will evaluate and balance available funds to our best ability so that approved proposals get as much of the proposed funding as possible each year. This is an allocation, not a grant. No invoices in OBIS; funds allocated directly to college. Work with your business office! Considerations: The review panel and SBCTC reserve the right to scale proposals as needed. Any necessary equipment purchases ($5,000+) must receive approval during the application review process. When developing proposals, colleges should give strong consideration to the intent of the funding, and the total amount of available resource to best demonstrate the practicality of the proposal. Note: All material licensed under Creative Commons Attribution 4.0 International License.
BUDGET DETAILS Administration Costs associated with supporting this funding opportunity General Salaries & Benefits Goods & Services Building Rental Travel Contracts Student Financial Assistance Equipment (Capital Outlays) Note: All material licensed under Creative Commons Attribution 4.0 International License.
ONLINE GRANT MANAGEMENT SYSTEM QUESTIONS Contact your OGMS Security Contact for access to the 2022-23 Workforce Development Funds application. The OGMS User Manual is available under the How To tab in OGMS Contact your OGMS Security Contact if your question is not answered in the Manual Contact Kari Kauffman, 360-704-1021 if your Security Contact cannot resolve your question Note: All material licensed under Creative Commons Attribution 4.0 International License.
OGMS LOGIN AND APPLICATION ACCESS If you ve forgotten your OGMS username, contact your OGMS Security Contact If you ve forgotten your OGMS password, use the Retrieve my password feature located here Create a new application for the FY23 CDL Fund Save frequently to ensure you don t lose your work! Note: All material licensed under Creative Commons Attribution 4.0 International License.
APPLICATION INFORMATION AND GRANT RESOURCES Enter your contact information on the Applicant Information screen Be sure to avoid typos when entering your email address Add OGMS as a safe sender Find and download Program Guidelines, as well as other important documents in the Grant Info link Note: All material licensed under Creative Commons Attribution 4.0 International License.
APPLYING IN OGMS All required elements must be completed and uploaded to be considered for funding. OGMS Sections Applicant Information Assurances: Reviewed, signed, uploaded. Submit agreement. Contents: Section 1 General Information; Section 2 Narrative Proposal affirmation Budget: Check as complete once budget & equipment file is uploaded Note: All material licensed under Creative Commons Attribution 4.0 International License.
REQUIRED ATTACHMENTS Assurances Download and print for completion and signature Upload the Assurances in the Attachments tab Budget attachment: 3-year budget template (Excel) If equipment is requested as part of the proposal, the budget attachment must also include a completed equipment list. The equipment list template is included in the budget template (look for the second worksheet tab). NOTE: Disregard sentence in guidelines that say equipment budget line in OGMS must match your equipment list in Excel (middle of page 7). We eliminated the OGMS budget but forgot to delete this sentence! Note: All material licensed under Creative Commons Attribution 4.0 International License.
REQUIRED ATTACHMENTS, CONTINUED Narrative proposal attachment: Word template 4 pages max Upload to OGMS Statement of need, goals, and deliverables Instructional program(s) information Timeline identifying major milestones/activities for the 3-year period of FY23, FY24, and FY25 Note: Equipment has to be delivered no later than June 30 of the fiscal year it is budgeted. Describe any leveraged resources supporting the proposal Consortium proposals: Identify lead, list members Letters of assurance attachment(s): Consortium proposals only need to upload letters from participating colleges Note: All material licensed under Creative Commons Attribution 4.0 International License.
MINIMUM REQUIREMENTS & EVALUATION CRITERIA Use Appendix A as an application checklist! Review it early and often! Proposals that don t meet minimum requirements listed in Part 1 of Appendix A won t be reviewed. Part 2 criteria correspond directly to your Narrative Proposal Attachment. Proposals that demonstrate enrollment capacity growth the soonest will get priority, all other things being equal Be thorough yet succinct. Make your case. Show your timeline and milestones. Leverage resources wherever possible. Note: All material licensed under Creative Commons Attribution 4.0 International License.
REPORTING AND ACCOUNTABILITY For FY23 each project will submit a mid-year progress report due by January 24, 2023. SBCTC will make a report template available in December. We understand that there won t be a whole lot to report quite yet, but would like to understand what progress and challenges are. A final report is due by July 20, 2023 Reports will be submitted via OGMS Note: All material licensed under Creative Commons Attribution 4.0 International License.
TIMELINE Proposals due: October 20, 2022 @11:55pm Staff available for assistance until 4pm November 7-18 (dates are approximate) Clarification or revisions, if needed / project scaling if required Revisions are time-sensitive; please monitor inboxes for OGMS messages Notification and award of funding to take place as close to November 30 as possible. Funds available: December 1, or as soon as possible thereafter. Note: All material licensed under Creative Commons Attribution 4.0 International License.
QUESTIONS? Q&A document will be updated continuously through October 11 and posted to the program webpage. Keep checking back for updates! Carolyn McKinnon 360-704-3903 cmckinnon@ sbctc.edu Note: All material licensed under Creative Commons Attribution 4.0 International License.
