Community Grant Process and Eligibility Guidelines in Auckland

Community Grant Process

What is Community Grant Grants are a means we can draw on to financially support community-led initiatives, and create positive change in our communities. Scope your project What type of grant suits your project Find your grant Get ready to apply for grant funding Apply for grant funding What happens next?

Who do we not fund? Political parties Council and council related bodies (CCOs) Other government agencies Schools (if it is for core curriculum) Who do we fund? That are initiating projects demonstrate community benefit Individuals Organisations Companies Each local board has outcomes and priorities that are outlined in each programme. Each local board also have different priorities which are considered either, higher or lower priorities. This means that the Local Board will also prioritise applicants based on this measure.

Grants Programmes by Local Boards Albert-Eden Local Board Kaip tiki Local Board Puket papa Local Board Aotea / Great Barrier Local Board M ngere- t huhu Local Board Rodney Local Board Devonport-Takapuna Local Board Manurewa Local Board Upper Harbour Local Board Franklin Local Board Maungakiekie-T maki Local Board Waiheke Local Board Henderson-Massey Local Board r kei Local Board Wait kere Ranges Local Board Hibiscus and Bays Local Board tara-Papatoetoe Local Board Waitemat Local Board Howick Local Board Papakura Local Board Whau Local Board Local Board Finder if you are unsure which Local Board you are in, you are search here using the address

Eligibility Applicants with no legal structure applying for more than $1,000 must nominate an umbrella organisation or apply to have their funding released upon receipt of accountability. Initiatives must fit with at least one of the board s priorities as stipulated in the https://akhaveyoursay.aucklandcouncil.govt.nz/local-board-plans Local Board Plan of your Local Board area. (See the plan here: https://akhaveyoursay.aucklandcouncil.govt.nz/local-board-plans) Preference will be given to initiatives which take place in each Local Board area and/or are of benefit to the Local Board residents.

Eligibility Exclusions initiatives must not be a core service provided by central government (e.g. primary healthcare or education). initiatives must not have already taken place before the board has the opportunity to consider the application (unless the board accepts there are genuine mitigating circumstances). activities of debt repayment and promotingparticular political goals are ineligible for funding applicants must not have outstanding accountability obligations from previous council grants applications for the same projects or activity more than once in a financial year activities that do notrelateto one or more of the local board plan outcomes debt servicing / Legal expenses / Medical expenses activities whose purpose serves to promote religious, political messages are ineligible for funding

What is the process? Round open Grant round opens for submission Grant Round Grant Round Closes Closes Applicants can no longer submit applications Round Closes and Assessment Grants Advisors assess application and follow up with applicants if further information required. Process can take between 6-8 weeks Accountability Successful applicants to supply within 2 months after project completion date. Letters If unsuccessful, the reason will be included Notifications Sent out 1-2 weeks after business meeting Decision The local board will make decision on level of funding in business meeting Can occur 8 weeks after rounds close If successful, funding agreements will be sent out. Applicant needs to sign and send this back to us so that we can transfer the funds to them

What happens if your application is approved You will receive an email with the outcome of your application with the below documents Success letter Funding Agreement for you to sign and return to us for processing the funding Local Board logo and Auckland Council logo Guidelines for local board acknowledgement Accountability Report here An online accountability report is required within 2 months after the project completion date Failure to provide an acceptable report (including receipts and/or paid invoices) will affect future applications your group may wish to make Click here, or search Auckland Council Accountability , or contact us if you are unsure about the process

What are your priorities now? Plan early. Ensure you are only applying when your project CLEARLY meets the outcomes and priorities identified in the local board grant programme. Speak to a Grants Advisor before proceeding with the application if you have any questions about your project s alignment to the local board grant programme priorities. Continue to put your best applications forward! Make sure to proofread/review before submitting your application.

Important Documents If applicable, evidence of you or your umbrella organisation's bank account number and financials If using an umbrella group you will need their written permission. We will not accept incomplete applications Evidence of bank account details Financial statements Minutes/letter from chairperson showing decision to apply Quotes to support budget items Letters of support Letter of agreement from the school - if your project is being delivered in a school Venue hire confirmation Any permits necessary if your project is on public land

How to complete an application Log in or register for a Smartygrants account requires an email address, user ID and password one email address and password per organisation Submitting applications if you have not received a confirmation email, then it has not been submitted Tips: Organisations should register using a general email address where possible. This ensures as trustees change, they will still have easy access to past applications. For example info@organsiation.com ; admin@organisation.com

Contact Information Grants team grants@aucklandcouncil.govt.nz Or visit: https://www.aucklandcouncil.govt.nz/grants-community-support- housing/grants/Pages/default.aspx

What else are available Apart from Community Grants, these types of funding are also offered by council and local boards Regional Arts and Culture Creative Communities Scheme (CCS) Environmental Initiatives Regional Historic Heritage Regional Events Fund Auckland Climate Grant Tip: visit our website for more information. Type grants in the search bar

Any questions?

Thank you! I look forward to seeing your application.