Completed Tasks and Next Steps for FED/PIA Implementation Update
Stay updated on the progress of FED/PIA implementation through completed tasks like training sessions and manual data entry, and upcoming activities like reviewing materials and conducting end user training. Follow along as the project moves forward with designated milestones and responsibilities.
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FED/PIA FED/PIA Implementation Implementation Update Update 1
Completed Tasks Completed Tasks Train Maximus on User and Person data entry, interface status reporting and recovery Provide one-day session to DHS and MCOs; Content to include: - High level FED and interRAI workflows - Interfaces overview - DHS training for user management, roles management between PA Identity Mgr and PIA, and reporting PIA go-live for Maximus IEB; Maximus doing manual data entry of new applicants into PIA; MCOs will be doing only new assessments (after receiving LCDs from Maximus); no re- determinations nor as-needed assessments PIA go-live for Maximus IEB; Maximus doing manual data entry of new applicants into PIA; MCOs will be doing only new assessments (after receiving LCDs from Maximus); no re- determinations nor as-needed assessments; no independent SCEs using the system at this time. December 15 January 30 January TBD February 5 2
Completed Tasks (cont.) Completed Tasks (cont.) Month Day Activities Who Status AAAs, DHS, Aging Well, FEI, University of Pittsburgh University of Michigan, DHS 13 Presentation of PIA to AAA at quarterly meeting. done Development and approval of training materials for FED training and development of logistics. Aging Well training plan due to DHS regarding end user training. IEB continues using PIA to manually enter enrolee data. 13-27 done March 30 Aging Well, DHS done 1-30 IEB ongoing 3
Next Steps Next Steps Month Day 2 Activities Who Status begun Review of all materials and training plan for use by Aging Well DHS, Aging Well 4 MLTSS Sub-MAAC update DHS done University of Michigan, DHS, Aging Well M. Hale Coordinating FED assessment training 10 M. Hale Coordinating LTSS Sub-MAAC update DHS Provide 3(?) day train-the-trainer session to people who will oversee AAA training; Content to include: - Applicant processing from Maximus through the state assessment system - Applicant processing from AAAs through the state assessment system - FED assessment processing - Offline assessments - User management among AAAs - Help desk strategy and information - Plan and recommendations for end user training - Review of webinars for end user training AAA end user training on FED administration and system application; application training to be administered via web-based modules. Additional FED assessor training as needed April FEi - Lisa, DHS, AAAs, Maximus, Aging Well M. Hale, J. Parisi Coordinating Week of 16th M. Hale, J. Parisi Coordinating 23-30 DHS, AAAs, Aging Well 4
Next Steps (cont.) Next Steps (cont.) Month Day Activities Who Status AAA end user training on FED administration and system application; application training to be administered via web-based modules Daily metings with Aging Well and MCO's to discuss readiness and to determine Go/No-Go FED go-live; all AAAs in 1st CHC region will do determinations using PIA May - June All month DHS, AAAs, Aging Well Confirmed DHS, MCOs, Aging WellM. Hale, J. Vovakes June All Month Coordinating AAAs, DHS, FEi, Aging Well DHS, MCOs, Aging WellM. Hale, J. Vovakes 2 Confirmed July All Month Daily metings with Aging Well and MCO's to discuss progress Coordinating M. Hale, J. Vovakes, J. Parisi Coordinating Receive and review reports from Aging Well and MCOs regarding assessments August 1 - Ongoing DHS, MCOs, Aging Well 5
Reports Reports FED Compilation Report A report of the number of LTSS applicants who have been referred for a FED, and a number of completed FEDs minus excuses. Length of Time (Days) for FED Completed for Applicant by each Subcontractor A report of the number of days from the date FED was requested, the date(s) the applicant was contacted to schedule the FED; and the total number of days to complete the FED. Length of Time (DAYS) for in person Annual Re-determinations for Aging Waiver Participants Completed for Applicant by each Subcontractor Prior to CHC zone implementation, a report of the number of days from the date an annual re- determination was requested by SCE to date the annual re-determination was completed. Length of Time (Days) for Annual Re-determination Desk Reviews Completed for Each Applicant A report of the number of days from the annual re-determination data from FED form is supplied by CHC MCO to the date desk review was completed. 6
Reports (cont.) Reports (cont.) New FED Tool Data Integrity Report Beginning with the implementation of the new FED tool, a report of the completion rate by question for each subcontractor. FED Comparison Results Report The Grantee will provide a FED Comparison Results report that includes data from FEDs completed each quarter to determine weather the percentages of those found eligible or in-eligible have deviated either way in a significant manner. The Grantee will also provide a final year-end month-to- month comparison on the quarterly findings. 7
