Comprehensive Planning for Carbon County School District One Facilities

Carbon County School District One Facility Planning Workshop

Purpose: To share information about possible projects for CCSD#1 over the coming years as well as information about potential revenue streams to be used to fund said projects

General Overview A need was identified to comprehensively look at the upcoming needs of the district

General Overview A need was identified to comprehensively look at the upcoming needs of the district A committee was created to identify potential projects for consideration

General Overview A need was identified to comprehensively look at the upcoming needs of the district A committee was created to identify potential projects for consideration The committee considered student safety, student achievement, school and/or community need, and financial means to evaluate each potential project

General Overview A need was identified to comprehensively look at the upcoming needs of the district A committee was created to identify potential projects for consideration The committee considered student safety, student achievement, school and/or community need, and financial means to evaluate each potential project The committee grouped projects according to immediacy of need

General Overview A need was identified to comprehensively look at the upcoming needs of the district A committee was created to identify potential projects for consideration The committee considered student safety, student achievement, school and/or community need, and financial means to evaluate each potential project The committee grouped projects according to immediacy of need The Superintendent, Business Manager, and Director of Maintenance and Operations then met to look at funding streams to achieve the projects on the list

Committee Members Margaret Cox - Business Manager Mike Hamel - Superintendent Darren Heslep - Principal at RHS John Hilim - Community Member Sandy Jebens - Athletic/Activities Director RHS/RMS Jesse Martinez - Director of Maintenance and Operations Scarlett Olson - Business Representative - LM Olson Denise Pfeffer - Board Member Deshann Schinkel - Aquatics Director Joel Thomas - Principal at LSRV Ann Wille - Athletic/Activities Director at LSRV

Revenue Information There are seven possible funding streams to be considered for the projects

Revenue Information There are seven possible funding streams to be considered for the projects In reality, two of the possible funding streams should not be considered, one is out of our control, one is specific to the new RHS leaving 3 to primarily be used for the projects under consideration

Sources of Revenue Pre 1997 Fund - This is money CCSD#1 had in non-general fund accounts prior to 1997 when the SFC and SFD were created to oversee school construction and major maintenance This is the only true "rainy day" account the district has and I would not recommend using these funds for anything at the present time There is presently $1,152,000 in this account

Sources of Revenue Pre 1997 Fund General Fund - This is the largest revenue stream for the district It is used for salaries, benefits, supplies, utilities, curriculum, building budgets, professional development, etc The general fund is basically used to fund the day to day operations in the district and is not generally used to support major facility projects

Sources of Revenue Pre 1997 Fund General Fund Bond Monies - These are funds generated due to the passage of the bond to support the new RHS and other specific projects This money has tight guidelines The funds will be substantially, if not completely, expended by the close of the RHS project If there are remaining funds at the end of the project there may be a specific item on the list for which these funds could be used

Sources of Revenue Pre 1997 Fund General Fund Bond Monies Rec Mil Funds - These are funds which are generated due to a mil levy and are used to support school and/or community projects which are centered around access to recreational programs or facilities The CCSD#1 Board controls the amount of funds to be retained for use in CCSD#1 as well as the amount of funds to be disbursed to the Rec Board to be used at their discretion This funding stream generated $895,000 in 15-16, $588,000 in 16-17 and is projected to generate $510,000 in 17-18 This present school year, CCSD#1 will use $342,000 of the $510,000 generated

Sources of Revenue Pre 1997 Fund General Fund Bond Monies Rec Mil Funds Capital Construction Fund - This account only grows if the district has more than the allowable 15% cash carryover at the end of any given fiscal year This account will have about $1.9 million at the end of the high school project These funds have guidelines They cannot be used for salaries or benefits but can generally be used for capital construction, major maintenance, or to replace equipment

Sources of Revenue Pre 1997 Fund General Fund Bond Monies Rec Mil Funds Capital Construction Fund Major Maintenance Funds - This revenue stream is specifically to support the maintenance, upgrade, and/or replacement of district facilities CCSD#1 receives annual monies from the state in this area This account will have about $600,000 at the end of June The annual funding of this account is a bit fluid due to a number of factors, but I feel comfortable projecting an annual allocation of not less than $900,000 from the state.

Sources of Revenue Pre 1997 Fund General Fund Bond Monies Rec Mil Funds Capital Construction Fund Major Maintenance Funds Component Level Funding - This is a potential funding stream from the state wherein CCSD#1 can apply for support on necessary projects which are so substantial it would be difficult to do them without supplemental support .

Sources of Revenue Pre 1997 Fund General Fund Bond Monies Rec Mil Funds Capital Construction Fund Major Maintenance Funds Component Level Funding Are there any questions on the different types of revenue streams and how any of them can and/or cannot be used? .

Projects Considered Backflow valves for Outlaw Stadium ($40,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,000) Repair crack in brick column at Outlaw Stadium ($15,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,000) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,000) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,000) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,000) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000) RMS HVAC system ($4 million)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000) RMS HVAC system ($4 million) Replace roof over RHS art room and tower ($100,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000) RMS HVAC system ($4 million) Replace roof over RHS art room and tower ($100,000) Tennis court solution ($300,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000) RMS HVAC system ($4 million) Replace roof over RHS art room and tower ($100,000) Tennis court solution ($300,000) Cooling for LSRV elementary and gym ($1-3 million)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000) RMS HVAC system ($4 million) Replace roof over RHS art room and tower ($100,000) Tennis court solution ($300,000) Cooling for LSRV elementary and gym ($1-3 million) HVAC update at COOP/Central Office ($1.1 million)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000) RMS HVAC system ($4 million) Replace roof over RHS art room and tower ($100,000) Tennis court solution ($300,000) Cooling for LSRV elementary and gym ($1-3 million) HVAC update at COOP/Central Office ($1.1 million) LSRV seating, crows nest, and scoreboard ($25,000)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000) RMS HVAC system ($4 million) Replace roof over RHS art room and tower ($100,000) Tennis court solution ($300,000) Cooling for LSRV elementary and gym ($1-3 million) HVAC update at COOP/Central Office ($1.1 million) LSRV seating, crows nest, and scoreboard ($25,000) Resurface/replace track and/or runways at LSRV ($250-650K)

Projects Considered Backflow valves for Outlaw Stadium ($40,000) RMS gym roof replacement ($32,00) Repair crack in brick column at Outlaw Stadium ($15,000) Finish the HVAC work at the K-1 building ($1.3 million) Additional field space for PE and athletic programs ($650-950K) Additional security cameras RHS ($75,000) Re-cabling 4 sites ($250,000) LSRV playground ($100-300K) Replace the gym floor at the K-1 building ($150,000) RMS HVAC system ($4 million) Replace roof over RHS art room and tower ($100,000) Tennis court solution ($300,000) Cooling for LSRV elementary and gym ($1-3 million) HVAC update at COOP/Central Office ($1.1 million) LSRV seating, crows nest, and scoreboard ($25,000) Resurface/replace track and/or runways at LSRV ($250-650K) Resurface/replace scoreboard at Outlaw Stadium ($30,000)

Committee Recommendations

Committee Recommendations Complete the following this school year by using either major maintenance or general maintenance funds: 1. Backflow valves for Outlaw Stadium 2. RMS gym roof replacement 3. Outlaw Stadium brick column repair

Committee Recommendations Decide on the most appropriate resolution to the additional field space by utilizing the land on the west end of the RHS campus The two recommendations from the committee for the use of the land are: 1. Install a subgrade drainage system, an irrigation system, and lay sod in the spring/summer of 2018, at an approximate cost of $650,000 out of the capital construction account or, 2. Install a synthetic turf field with subgrade drainage in the spring/summer of 2018 at a cost of approximately $950,000 out of the capital construction account

Committee Recommendations Spring 2018: Apply for component level funding to potentially support the completion of the K-1 HVAC project This will push to completion of the project to the summer of 2019 Moving the project back one year will help with cash flow in the major maintenance account and will allow opportunity to perhaps secure some assistance from the state for this necessary and expensive project

Committee Recommendations Begin planning three projects for the summer of 2018: 1. Re-cable LSRV, COOP, RMS, and K-1 by using major maintenance funds at an approximate cost of $250,000 1. Determine the most cost effective remedy to the LSRV playground Depending upon the ultimate solution, this project will be somewhere between $100,000 and $300,000 This project could be supported 100% through major maintenance or it could be split funded through some portion of rec mil monies as well as major maintenance 1. Install additional security cameras at RHS funded first by expending any remaining bond money and then out of capital construction or major maintenance

Committee Recommendations Spring of 2019: Apply for component level funding for replacement of the gym floor at the K-1 building, roof replacement above the art room and tower at RHS, and new tennis courts

Committee Recommendations Summer of 2019: 1. Complete the HVAC project at the K-1

Committee Recommendations Spring 2020 Apply for component level funding for the project to install cooling capacity at LSRV elementary and gym

Committee Recommendations Summer 2020: 1. Replace the gym surface at the K-1 2. Replace art room and tower roofing at RHS 3. Construct new tennis courts at RHS

Committee Recommendations Summer 2021: 1. Begin two year process of installing cooling capacity at LSRV elementary and gym

Committee Recommendations Spring 2022 Apply for component level funding for HVAC update for COOP/Central Office

Committee Recommendations Summer 2022: 1. Finish two year process of installing cooling capacity at LSRV elementary and gym

Committee Recommendations Summer 2023: 1. Update HVAC systems at COOP and Central Office

Items not on the calendar 1. RMS HVAC system Mr. Martinez will do some work with the SFD to find the best method to address this project CCSD#1 will need significant support for this project This is a fairly high priority project and will be worked into the long range plan at the earliest practical time once a funding solution is determined

Items not on the calendar 1. RMS HVAC system 2. Football scoreboard, crows nest, and senior seating at LSRV These projects could be funded through rec mil funds and will be worked into the schedule once a funding source is determined