Constructing Authorized Access Points for Serial Works and Expressions
Learn about the terminology and process involved in identifying and constructing authorized access points for serial works and expressions. This includes defining preferred titles, creators, and standardized access points to uniquely represent entities within the serial work context.
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Special Topics 6-1 AAP for Serials works/expressions (CCM 5) Linking Relationships (CCM 14) Cathy Weng The College of New Jersey CJK CONSER Funnel Project August 15, 2017
Identifying Works and Expressions 6-2 1. Terminology 2. Constructing the authorized access point for a serial work 3. Additions to authorized access points 4. Authorized access points representing expressions
Terminology 6-3 Preferred title of a serial work: The title or form of title chosen to identify the work. The preferred title is also the basis for the authorized access point representing that work.
Terminology 6-4 Creator of a serial: For a serial, usually a corporate body responsible for originating or causing the work to be issued. (See LC-PCC PS 19.2.1.1.1)
Terminology 6-5 Authorized access point: The standardized access point representing an entity. The authorized access point uniquely identifies the serial work.
Authorized Access Points 6-6 To identify and to differentiate similar entities To collocate various expressions or manifestations of a same work
Identifying and Constructing the Authorized Access Point for a Work 6-7 Two elements Creator (RDA 6.27.1.2 - 6.27.1.8) Determine if there is a creator (19.2.1.1) Construct authorized access point (9.19.1 for persons), (10.10.1 for families), (11.13.1 for corporate bodies) Preferred title of the work (6.2.1 - 6.2.2)
Corporate Body Creators of Serials (RDA and LC-PCC PS 19.2.1.1.1) 6-8 Works of an administrative nature (Category a) -- e.g., annual reports and directories Collective thought of a body (Category b) -- e.g., Reports of commissions Collective activity of a body (Category d) -- e.g., Conference proceedings
Corporate Body Creators of Serials 6-9 Corporate body creator: 110 2# $a International Centre for Settlement of Investment Disputes. 245 10 $a Annual report of the ICSID. No creator (most common): 245 00 $a Look Japan. 245 00 $a Adobe magazine.
Person or Family Creators of Serials RDA 19.2.1.1.3 6-10 Entry under personal author (rare): 100 1# $a Gresham, Don. 245 14 $a The country music newsletter.
Preferred Title of a Serial 6-11 Base the preferred title on the title proper Title proper is derived from the preferred source of identification from the first or earliest issue in hand For further instructions about recording preferred title, see RDA 6.2.2 For additions to preferred title, see LC-PCC PS to RDA 6.27
Authorized Access Point for a Work 6-12 RDA 5.5 Combining 2 parts: Creator of the work Preferred title for the work Does not include relationship designators
Authorized Access Point for a Work 6-13 A work does not necessarily have a creator Preferred title: 245 $a $n $p
Additions to the Authorized Access Point for a Work 6-14 LC-PCC PS 6.27.1.9 To distinguish different works Consider authorized access point conflicts among allresources, not just serials Authorized access points are identical: addition is required Authorized access points are similar: cataloger s judgment Enter in 130 or 240
Identical Authorized Access Point 6-15 245 00 $a Pose. 246 1# $a Pose Cairo 246 1 # $a Pose magazine 130 0# $a Pose (Dubai, United Arab Emirates) 245 10 $a Pose. 246 1 # $a Pose magazine
Similar Authorized Access Point 6-16 Serial in catalog: 245 00 $a Hogs & cows today. Serial in hand: 245 00 $a Hogs and cows today. Result: 130 0# $a Hogs and cows today (Fresno, Calif.) 245 10 $a Hogs and cows today
Choice and Form of Qualifying Term (RDA LC PCC PS 6.27.1.9) 6-17 Place of publication Corporate body Date of publication Frequency Edition statement, carrier type Other distinguishing element No priority order
Corporate Body as Qualifier 6-18 Use a corporate body as a qualifier when the preferred title consists solely of very general words that indicate the type of publication and/or periodicity. Examples: 130 0# Newsletter (Judo Ontario) 130 0# Information digest (U.S. Nuclear Regulatory Commission) 130 0# Monthly bulletin (Canadian Conference of the Arts)
Other Situations 6-19 Use judgment in determining the most appropriate qualifier.
Additions to Authorized Access Points 6-20 130 0# $a Molecular biology (Los Angeles, Calif.) 245 10 $a Molecular biology. 246 1# $a MBL 264 #1 $a Los Angeles, CA : $b OMICS Publishing Group, $c [2012]-
Additions to Authorized Access Points 6-21 130 0# $a International directory of little magazines & small presses (2011) 245 10 $a International directory of little magazines & small presses. 246 1# $a International directory of little magazines and small presses 264 #1 $a Paradise, CA : $b Dustbooks, $c [2011]-
Additions to Authorized Access Points (Multiple qualifiers) 6-22 130 0# $a Volshebnyi fonar (Moscow, Russia : 2012) 245 10 $a Volshebnyi fonar : $b al manakh. 264 #1 $a Moskva : $b Volshebnyi fonar , $c 2012-
Authorized Access Point for an Expression 6-23 Expression: the intellectual or artistic realization of a work in the form of text, sound, image, etc. and in what language. LC-PCC PS 6.27.3 Music resources (6.28.3) Sacred scriptures (6.30.3) Translations (described in the LC-PCC PS) Language editions (described in the LC-PCC PS)
Translations vs. Language Editions 6-24 Translations Language editions Are usually issued at different times Are usually issued simultaneously Are usually issued by different publishers Are usually issued by the same publisher Generally have the same contents Contents are more likely to differ
Translations 6-25 Original 245 00 $a Fiziologiia rastenii / $c ... Translation 130 0# $a Fiziologiia rastenii. $l English 245 10 $a Plant physiology.
Language Editions 6-26 One edition chosen as the primary edition Primary edition: 245 00 $a Data on petroleum and economy of Venezuela. Spanish language edition: 130 0# $a Data on petroleum and economy of Venezuela. $l Spanish. 245 10 $a Datos b sicos sobre la industria petrolera y la economia venezolana / $c ...
Authorized Access Point for an Expression 6-27 Language edition 130 0# $a Duah ha-inflatsyah. $l English. 245 10 $a Inflation report / $c Bank of Israel. 775 08 $i Hebrew edition: $t Duah ha-inflatsyah $w (DLC) 00207719 $w (OCoLC)45203459
Authorized Access Point for Translations and Language Editions in a Compilation 6-28 245 00 $a Dipl me international de l'OIV en management du secteur de la vigne et du vin. 546 ## $a Parallel text in French, English, German, Italian, and Spanish. 730 02 $i Container of (expression): $a Dipl me international de l'OIV en management du secteur de la vigne et du vin. 730 02 $i Container of (expression): $a Dipl me international de l'OIV en management du secteur de la vigne et du vin. $l English. LCPCC PS 6.27.3 give analytical authorized access points for the original expression and at least one translation.
Summary 6-29 Authorized access point for a work: Authorized access point for creator Preferred title of work Additions to authorized access point for a work Add parenthetically to authorized access point Authorized access point for an expression Added to authorized access point for the work
RDA Linking Relationships for Serials 6-30 CONSER practice for linking entry fields (CCM 14) Common serial relationships Related works Related expressions and manifestations Relationships in note fields
Linking Relationships and Entry Fields 6-31 Express the relationship of resources Connect related records in the catalog Linking fields generate structured descriptions of related resources Express sequential relationships: e.g. continues, continued by Express horizontal relationships: e.g. online and print versions MARC fields: 76X-78X
Common Serial Relationships 6-32 Related serial works: Supplement; whole/part Earlier, later title Expressions Language expressions Manifestations Other formats Change in mode of issuance Reproductions
Sequential Relationships 6-33 Relationships of a serial to its predecessors and successors Each record covers a different span of time Relationships are given in fields 780 & 785 Preceding Title (780) Serial Being Cataloged (245) Succeeding Title (785)
Horizontal Relationships 6-34 Equivalent relationship Reproductions (776, 775) Accompanying relationship Supplements (770/772), issued with (777), companions (787) Derivative relationship Translations, language editions (765/767, 775), accumulations (787)
Creating/Constructing Linking Fields 6-35 Determine a linking relationship exists Determine a related record exists A linking field may consist of: authorized access point representing the related resource an ISSN, and control numbers relationship designator 780 00 $t BRS news $x 0435-1231 $w (DLC)sc 85003531 $w (OCoLC)1570435
Linked Records 6-36 780/785 linking fields most common (earlier/later titles, changes in creator or corporate body qualifier) CONSER policy: not to use a relationship designator ($i) for 780/785 relationships (for now) 580 linking entry complexity note: 580 ## $a Split into: New title, and: New title. 580 ## $a Merger of: Old title, and: Old title. 580 ## $a Merged with: Old title, to form: New title.
CONSER Practice for Relationship Designators in Linking Entry Fields 6-37 Always use 1st indicator 0 780 00 785 00 776 08 $i Online version: 775 08 $i English edition:
2nd Indicator values 780/785 6-38 780 0 Continues 1 Continues in part 4 Formed by the union of and (or Merger of and ) 5 Absorbed 6 Absorbed in part 7 Separated from 785 0 Continued by 1 Continued in part by 4 Absorbed by 5 Absorbed in part by 6 Split into and 7 Merged with to form
Examples (continues/continued by) 6-39 Serial A is continued by serial B; serial A ceases to exist. Numbering continues or starts over again. Title A: 245 00 American junior colleges. 785 00 $t American community, technical, and junior colleges $w Title B: 245 00 American community, technical, and junior colleges. 780 00 $t American junior colleges $w .
Example (Split into: ) 6-40 Serial A splits into two or more separate serials (Title B & C) each of which continues part of serial A; serial A ceases. Title A: 245 00 Journal of electronics and control. 580 Split into: International journal of control, and: International journal of electronics. 785 06 $t International journal of electronics $w 785 06 $t International journal of control $w
Example (Continues in Part) 6-41 Title B: 245 00 International journal of electronics. 780 01 $t Journal of electronics and control $w... Title C: 245 00 International journal of control. 780 01 $t Journal of electronics and control $w Each of these will display a note: Continues in part: Journal of electronics and control
Example (absorbed/absorbed by) 6-42 Serials A and B began as two separate publications; serial B becomes part of serial A Title A: 245 00 Journal of chromatography. 362 0 Vol. 1, no. 1 (Jan. 1958)-v. 651, no.1-2 (May 20, 1994). 780 05 $t Chromatographic reviews $g 1971 $w Title B: 245 00 Chromatographic reviews. 362 0 Vol. 1 (1959)-v. 15, no. 2-3 (Dec. 1971). 785 04 $t Journal of chromatography $w
Translations (765/767) 6-43 765 Original Language Entry 767 Translation Entry Original language record: Translation record:
Supplement/Parent Relationship (770/772) 6-44 770 Supplement/Special Issue entry 772 Parent record entry Parent entry: 245 00 $a Journal of cellular biochemistry. 770 0# $t Journal of cellular biochemistry. Supplement $x 0733-1959 $w Supplement entry: 245 00 $a Journal of cellular biochemistry. $p Supplement. 772 0# $t Journal of cellular biochemistry $x 0730-2312 $w ...
Related Serials 6-45 787 08 $i Preliminary report issued as: $t English housing survey. Headline report 787 08 $i Complemented by (work): $t English housing survey. Household report 775 08 $i English edition: $t Azerbaijan focus 776 08 $i Online version: $t Bone bouquet 776 08 $i Continued by online database: $t Antarctic bibliography $w (OCoLC) 52065227 775 08 $i Reproduction of (manifestation): $t Hi wa (Baghdad, Iraq)
Linking to Monographs 6-46 Links can be made to a monograph record when earlier or later issues are cataloged as monographs Link only to the monograph directly preceding or succeeding the serial This is most commonly done for conference publications, annual supplements to a monograph, etc.
Linking to Integrating Resources 6-47 Links to integrating resources may be made when a serial changes its mode of issuance (usually accompanied by a change in physical medium as well) Example: a printed serial changes to an online directory If the entry for the integrating resource changes over time, the link in the serial record will also need to be changed 245 00 $a IR 780 00 $t serial 245 00 $a serial 785 00 $t IR
When to use 580 Notes 6-48 For relationships that cannot be fully expressed by a linking field 580 Vols. for Jan. 1923-Dec. 1926 include section: Food and health education, later published separately, Jan. 1927- 785 01 $t Food and health education For relationships involving multiple titles CONSER policy is to use a note 245 04 The American journal of theology. 580 Merged with: Biblical world, to form: Journal of religion. 785 07 $t Biblical world 785 07 $t Journal of religion
When Not to Link 6-49 When relationship is too vague or unclear Related serials for which the title is the same and there is no online record Related serial is not separately cataloged Brother sister relationships (both related to one publication, but no direct related to each other)
Constructing Linking Fields 6-50 The title in subfield $t is the title proper ($a, $n, $p) or the uniform title from field 130 and/or 245 of related record. 780 00 $t Bulletin (Colorado Geological Survey) 780 00 $t Trade policy review. Republic of Peru 767 0# $t Fiziologiia rastenii. English. Plant physiology $x 0097- 384X (AAP for an expression)
