Contract to Deal to Invoice Relationship in Business Processes
Explore the high-level relationship between a contract, deal, and invoice in the context of business processes, including steps from contracting to invoicing, management of rejections, corrections, errors, and disputes, and technical process flows.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
3 Sets of Diagrams High Level relationship of a contract to a deal to an invoice in the context of request R18007 Add data for clarity Business Process steps from contracting through invoicing Simple/Basic (aka Happy Path) Management of rejections, corrections, errors and disputs Technical Process Flo Initiator, receiver, observer, security, encryption, software. Overlay of where NAESB standards are located in that flow May include reference to type of standard, purpose,
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Accounting Period Invoice generated for transactions fulfilled during Accounting Period Execute 6.3.1 Purchase and Sale Contract between Parties Conduct Trade Transaction (Deal) using Contract Gas is delivered using terms and period of Deal Action Receive or Delivery gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Initiates or Responds as Buyer or Seller Initiate or Respond to Invoice Party 1 Initiates or Responds Receive or Delivery gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Initiates or Responds as Buyer or Seller Initiate or Respond to Invoice Party 2 Initiates or Responds
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 PICK A ROLE to use as an example! PICK A ROLE to use as an example! Accounting Period Invoice generated for transactions fulfilled during Accounting Period Execute 6.3.1 Purchase and Sale Contract between Parties Conduct Trade Transaction (Deal) using Contract Gas is delivered using terms and period of Deal Action Party 1 Receives gas per terms of Contract + Deal. Daily Initiate Initiates as Buyer Respond to Invoice Initiates and Buys Delivers gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Party 2 Responds as Seller Initiate Invoice Respond Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Create a Contract Create a Contract Accounting Period Invoice generated for transactions fulfilled during Accounting Period Execute 6.3.1 Purchase and Sale Contract between Parties Conduct Trade Transaction (Deal) using Contract Gas is delivered using terms and period of Deal Action Party 1 Receives gas per terms of Contract + Deal. Daily Initiate Initiates as Buyer Respond to Invoice Initiates and Buys Delivers gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Party 2 Responds as Seller Initiate Invoice Respond Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Make a Deal Make a Deal Accounting Period Invoice generated for transactions fulfilled during Accounting Period Execute 6.3.1 Purchase and Sale Contract between Parties Conduct Trade Transaction (Deal) using Contract Gas is delivered using terms and period of Deal Action Party 1 Receives gas per terms of Contract + Deal. Daily Initiate Initiates as Buyer Respond to Invoice Initiates and Buys Delivers gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Party 2 Responds as Seller Initiate Invoice Respond Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Look at the Contracting Process in more detail Look at the Contracting Process in more detail Accounting Period Invoice generated for transactions fulfilled during Accounting Period Execute 6.3.1 Purchase and Sale Contract between Parties Conduct Trade Transaction (Deal) using Contract Gas is delivered using terms and period of Deal Action Party 1 Receives gas per terms of Contract + Deal. Daily Initiate Initiates as Buyer Respond to Invoice Initiates and Buys Delivers gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Party 2 Responds as Seller Initiate Invoice Respond Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Look at the Contracting Process in more detail Look at the Contracting Process in more detail Action Execute 6.3.1 Purchase and Sale Contract between Parties Party 1 Initiate Create Contract Per Discussion Initiates and Buys Evaluate Information Entered and Respond Party 2 Responds and Sells Disagree and Request Changes Agree and Execute Contract !!
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Look at the Deal Transaction in more detail Look at the Deal Transaction in more detail Accounting Period Invoice generated for transactions fulfilled during Accounting Period Execute 6.3.1 Purchase and Sale Contract between Parties Conduct Trade Transaction (Deal) using Contract Gas is delivered using terms and period of Deal Action Party 1 Receives gas per terms of Contract + Deal. Daily Initiate Initiates as Buyer Respond to Invoice Initiates and Buys Delivers gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Party 2 Responds as Seller Initiate Invoice Respond Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Look at the Deal Transaction in more detail Look at the Deal Transaction in more detail Conduct Trade Transaction (Deal) using Contract Action Transact a Deal 1 Enter Deal Terms per Contract Party 1 2 Save and Send to counterparty Initiates and Buys 3 Receive and Review Deal Terms a. Accept and send Deal Confirmation b. Reject and send Deal Confirmation c. Accept and no Deal Confirmation is required d. Reject without informing counterparty e. I want my system as system of record, so I am sending you a new, original Deal for You to confirm to Me. Party 2 Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Look at the Deal Transaction in more detail Look at the Deal Transaction in more detail Conduct Trade Transaction (Deal) using Contract Action Transact a Deal 1 Enter Deal Terms per Contract Party 1 2 Save and Send to counterparty Initiates and Buys reject 3 Receive and Review Deal Terms a. Accept and send Deal Confirmation b. Reject and send Deal Confirmation c. Accept and no Deal Confirmation is required d. Reject without informing counterparty e. I want my system as system of record, so I am sending you a new, original Deal for You to confirm to Me. 4 Import or Enter Terms of Deal into Internal System Ready to conduct business on this confirmed deal Party 2 Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Look at the Daily Activity Look at the Daily Activity Accounting Period Invoice generated for transactions fulfilled during Accounting Period Execute 6.3.1 Purchase and Sale Contract between Parties Conduct Trade Transaction (Deal) using Contract Gas is delivered using terms and period of Deal Action Party 1 Receives gas per terms of Contract + Deal. Daily Initiate Initiates as Buyer Respond to Invoice Initiates and Buys Delivers gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Party 2 Responds as Seller Initiate Invoice Respond Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Look at the Settlement Process in detail Look at the Settlement Process in detail Accounting Period Invoice generated for transactions fulfilled during Accounting Period Execute 6.3.1 Purchase and Sale Contract between Parties Conduct Trade Transaction (Deal) using Contract Gas is delivered using terms and period of Deal Action Party 1 Receives gas per terms of Contract + Deal. Daily Initiate Initiates as Buyer Respond to Invoice Initiates and Buys Delivers gas per terms of Contract + Deal. Daily adjustments per pipeline confirmations and scheduling Party 2 Responds as Seller Initiate Invoice Respond Responds and Sells
High Level Relationship of a contract to a deal to an invoice in the context of request R18007 Look at the Settlement Process in more detail Look at the Settlement Process in more detail Accounting Period Invoice generated for transactions fulfilled during Accounting Period Action Import, Review and Reconcile Data Accept and Pay Party 1 Dispute: Research, document, modify, partial pay, negotiate Initiates and Buys Receive Invoice Generate and Send Invoice Per terms of contract + deal utilized in current billing period Review Dispute: Issue Revised Invoice (same #) Issue new partial invoice (new #) Send adjustments on next invoice Party 2 Responds and Sells
