CPF Reporting Requirements for Community Center Digital Connect Webinar
This webinar covers the reporting requirements for CPF grants related to community center projects. Topics include project reporting, requisitions, and general project questions. Participants will gain insights on preparing project reports and understanding the grant interface platform.
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Presentation Transcript
Awardee Webinar 2 CPF ReportingRequirements for Community Center Digital Connect Webinar June 4, 2024
Agenda Introductions Jennifer Nelson | State Librarian Susan Wilkerson CPF Grants & Compliance Manager Sheri Shafer | COO Maura Walsh |Grants Manager LaKia Allen | Finance Manager Theo Severino Professional Service Specialist 3 Kim Zablud | Advancing with Purpose Objectives Understand Prepare Project reports Requisitions
Reporting requirements https://www.grantinterface.com/Home/Logon?urlkey=njsl Use the email address that was used to create an account when first applying. You can always change your password. For Help: LaKia Allen Lallen@njstatelib.org 609-278-2640 x117
General project questions CPF quarterly report CPF quarterly report
General project questions Awardee Information* Organization Name Physical Address of Project* Street Address City* Zip Code* Congressional District of Project Location* Project Name* Type of Project* (New construction or renovation) Construction Start Date (projected or actual)* Construction Completion Date (projected or actual)* Initiation of Operations Date (projected or actual)* * Denotes required question
General project questions Brief Description Provide a brief description of the major activities on which funds were expended during the reporting period, including costs related to community engagement and any other Ancillary Costs. (500 character limit) Square Footage of CPF funded project (anticipated)* Total Number of people using the facility (annual estimate)* Number of Facility Features (anticipated) PLEASE NOTE: each room can only appear in a single category. If a room is used for different activities, please choose the room category that is most representative. Enter 0 if none are planned for a category. Classroom(s)* Computer Lab(s)* Other New Features* Please share if there are other construction features. Briefly describe any other construction features (500 character limit) * Denotes required question
General project questions Community Engagement* Briefly describe your community engagement during this quarter. (500 character limit) Project Changes* Have there been any changes to project scope, key personnel, timeline, or budget? Please provide explanation where applicable below. Please enter N/A if not applicable. (500 character limit) Project Status* Project Status will be reported in one of the four categories. Not started Completed less than 50% Completed 50% or more Completed What has been completed to date?* (500 character limit) * Denotes required question
General project questions Obligations and Expenditures We may request information as detailed in the grant agreement Quarterly Project Expenditure Report Requirements, as listed in 1. b This may include current and cumulative obligations and expenditures as well as a brief description of how they were used during the reporting period. We are awaiting guidance on exactly what we need to collect and when.
General project questions Same every quarter - Labor Awardees will need to certify that 1. All laborers and mechanics employed by contractors and subcontractors are paid prevailing wages. 2. Collective bargaining agreements are in place. If such certification is not provided, an awardee will be subject to additional reporting requirements. These are detailed in the grant agreement, Exhibit C
Quarterly reports due dates July 8th, 2024 October 7th, 2024 January 8th, 2025
CPF Payment Schedule Six Advance Payments 1. Fifteen percent (15%) upon execution of the grant agreement; 2. contract; Ten percent (10%) upon approval of first professional services or construction 3. and upon submission of the architect s certification; Thirty percent (30%) when the Project is twenty-five percent (25%) complete 4. and upon submission of the architect s certification; Twenty-five percent (25%) when the Project is fifty percent (50%) complete 5. complete and upon submission of the architect s certification; and Fifteen percent (15%) when the Project is seventy-five percent (75%) 6. occupancy and final Project expenditure report. Five percent (5%) upon receipt of a temporary or final certificate of
Time and Effort Reporting If salaries and wages for staff are included in your approved project budget, two things will be required to account for staff time: Signed Timesheets and Proof of Compensation
Proof of Compensation and Distribution Payroll documents must: 1. Reflect an after-the-fact distribution of actual activity 2. Account for the total activity for which each employee is compensated 3. Be prepared at least monthly 4. Represent actual costs 5. Be confirmed by responsible persons that the work was performed
Awardee Cohorts Meetings to update and share progress among similar projects Coming soon . . . Toolkit Templates and checklists for policies and procedures Ongoing meetings and support for shared needs Best practices Resources Audit prep
