CSE Responsibilities & Student Support Services
This content covers the responsibilities of the Committee on Special Education (CSE) in terms of evaluating students for disabilities and arranging appropriate services. It also delves into support services for students at risk of residential placement, emphasizing the collaboration of various agencies to maintain students in their own homes and communities.
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Presentation Transcript
OCM BOCES April 13, 2017 1
Presentation Objectives Review: CSE responsibilities and timelines Continuum of Services Responsibilities prior to a residential placement Transition services and expectations Referring to in-State programs The tuition reimbursement application process Common Errors Popular reasons for denial of tuition reimbursement Timelines for applications/reapps and responses 2
CSE Responsibilities A referral is made and received by the CSE Chairperson or administration The CSE has 10 days to request parent consent to initiate the evaluation (section 200.4(a)(2)(iv)(1)), once consent is received: Section 200.4(e)(1): Within 60 school days of the receipt of consent to evaluate for a student not previously identified as having a disability, or within 60 school days of the referral for review of the student with a disability, the board of education shall arrange for appropriate special programs and services, 3
CSE Responsibilities Except that if such recommendation is for placement in an approved in-State or out-of-State private school, the board shall arrange for such programs and services within 30 school days of the board s receipt of the recommendation of the committee. 4
Continuum of Services Services offered in district BOCES or approved private day With wrap-a-round OPWDD services if appropriate If the CSE believes a residential placement may be recommended, other State agencies need to be invited to CSE meeting to determine if appropriate services can be offered in the home. (Chapter 600 of the Laws of 1994) If Residential Services are recommended: The CSE has 30 additional school days to place the student in an approved residential program in or out-of-State. (section 200.4(e)(1)) 5
Student at risk of residential placement Interagency Services for Students at Risk for Placement or Placed in a Residential School. State law and regulations require the school district to identify needed support services that may help families maintain children in their own homes and communities and avoid placement in residential care. Parent or student, if 18 + years old, consent to request OPWDD or OMH staff attend CSE meeting. (link can be found at the end of the power point or in the January 2016 field memo) 6
Transition Services and Adult Service Planning With consent of the parent or student is over 18, invite appropriate community or State agency representative to the CSE meeting Provide written notice to the parents: Of the date the student will no longer be entitled to receive a tuition free education and describe the procedure for obtaining adult service Seek parental/student consent and share records with the adult service agency from which the student may be eligible 7
New York State Approved in-State Programs Approved Residential Programs In-State: New York State approved private programs (853 schools) CRP (Children s Residential Project) programs A joint initiative between OPWDD and SED to bring students currently placed out-of-State back in-State or Prevent students who are at risk of going out-of-State from going out-of-State. A CRP Request for Information needs to be completed and sent to OOSAPP@nysed.gov with STAC-1s for approval. 8
NYS Approved In-State CRP programs continued: Rejection letters from NYS approved private programs (853 schools). Justification as to the extenuating circumstances for why the student is at risk of going out-of-State. 853 schools: Anderson, Center for Developmental Disabilities, Devereux Red Hook, Ferncliff, Maryhaven, SCO Tyree, Springbrook CRP Programs: Birch, Brookville, Center for Discovery, DDI, Devereux Red Hook, Easter Seals, Heartshare, Maryhaven, SCO-The Christopher School, UCPs-Suffolk, Ulster and Tradewinds 9
Application for Tuition Reimbursement for an Out-of-State Placement CSEs have the ability to make placement recommendations to programs approved by NYSED, but if tuition reimbursement is sought, pursuant to section 200.6(j)(1-3), the CSE must: Provide documentation that there are no appropriate public or private facilities for instruction available within this State Rejection letters have been supplied with the application Submit initial applications to NYSED within 6 days of the student s start date Submit reapplications by June 1 Enter DCERTs on the STAC system within 6 days of the CSE meeting making the recommendation for placement. 10
Students who are OPWDD eligible When a student who is OPWDD eligible goes into a residential placement, it is the responsibility of the CSE to ensure transition planning into adult services If a student who you believe could be eligible for OPWDD services goes into residential placement, please immediately start the process with the family 11
Common Errors If a mistake is made, either re-do the page or cross out and initial, no white out-especially on STAC-1 forms. Be specific in the cover letter; everything sent to State Ed should have a cover letter explaining what is being sent and why; STAC-1 s which have changes what is the change? Do not alter a document sent to you by a program in any way. Include all acceptance or rejection letters from programs to which you have applied. Include in the list all programs even those who have not yet responded. 12
New York State Approved Out-of-State Private Residential Program Placement Application 2016-17 School Year Check One: Initial Reapplication For NYSED Office Use Only Date Received: Application Complete: Check the boxes below to indicate that the application is complete and all required documentation is submitted at the time of submission. CSE Cover Letter Application Checklist Proposed plan and timetable for least restrictive environment (LRE) Statement of Assurance Listing of approved private schools considered, including copies of all acceptance and rejection letters (see required student referral chart) Student Profile Signed STAC-1(s) DCERT screen shot OR Yes No For students turning 21 during July or August 2016 CSE Cover Letter Application Checklist Signed STAC-1 (summer 2016, if applicable) For students returning in-State: CSE Cover Letter Application Checklist OR 13
Eligibility Referral: With consent of parent, has the CSE made a referral for eligibility to the: Office for People With Developmental Disabilities (OPWDD)? Yes No N/A Office of Mental Health (OMH)? Yes No N/A Is the student OPWDD eligible? Yes No N/A 14
The information required in this section must be completed by the CSE and submitted with the out-of-State residential initial or reapplication. A. List all NYSED approved in-State private schools to which the CSE referred a student and the results of those referrals. Attach the letters from the private schools that confirm acceptance or rejection of the student. Rejection letters should state the reason for rejection based on the individual educational needs of the student. For reapplications, letters within six months of the date of receipt of application are acceptable. Duplicate this page as needed. Response (check one) Date Referred to School Date of Response from School Date of CSE Meeting Date of Screening/ Interview Date of Acceptance/ Rejection Name of School to which Referral Packet was Sent Reason(s) for Rejection, if applicable1 Accepted Rejected B. If the CSE has determined that the private school(s) that accepted the student is unable to meet the student s IEP needs, the CSE must provide a statement justifying its actions. Such rejections must be based on sound educational reasons consistent with the IEP. This information becomes part of the official CSE record. 1 While the CSE must consider the concerns of the parents in the placement process, the district must take responsibility to secure an appropriate placement for the student in the least restrictive environment even in the instance where a parent does not cooperate with the referral and placement process. In such cases, the cover letter submitted with the application must document the CSE s efforts in the referral process. The district must take other steps to ensure the referral process is completed, which may include arranging for the in-State school to evaluate the student at his/her current placement and/or notifying the parent that the district will arrange the student s transportation to the in-State school for evaluation. 15
Name of Student A Date of Birth Date of CSE Recommendation for Residential Placement Last Name Day First Middle Month Gender Male Female Year / / Month Day Year / / Care and Custody of: Parent Legal Guardian Department of Social Services Specify County: Last Name First Home Telephone Number ( ) Address Street Work Telephone Number ( ) Zip City County State School District District Contact Last Name First Email Address Telephone Number Title ( ) Address Street Fax Number ( ) City County State Zip B Request for Out-Of-State Placement: Initial Placement Change in Residential Placement Reapplication Change in CSE Responsible District Signature, CSE Chairperson 16 Date
C (Please check the appropriate box below to indicate type of current educational program) Public School in District State-operated School Public School Not in District State-supported School BOCES Center-based Program Special Act School District BOCES Program in local educational agency Approved In-State Private School Day Residential Home Instruction Approved Out-of-State Private School Hospital Instruction Other State Agency Program D CSE Classification: (Please check ONE box to indicate the primary disability classification made by the CSE) Autism Learning Disability Speech or Language Impairment Multiple Disabilities* (see below) Deafness Traumatic Brain Injury Deaf-Blindness Orthopedic Impairment Visual Impairment, including blindness Emotional Disturbance Other Health Impairment Description: Hearing Impairment Intellectual Disability *If student is classified with multiple disabilities, identify the two or more concomitant impairments Autism Intellectual Disability Traumatic Brain Injury Deafness Orthopedic Impairment Visual Impairment, including blindness Deaf-Blindness (when combined with another disability) Other Health Impairment Description: Emotional Disturbance Hearing Impairment 17
Reasons for Initial Denial Letters Submitted application uses the incorrect form. Applications were not made to all (or any) approved residential schools in-State that are likely to be able to serve the student based on such factors as age and disability category. Missing rejection letters or not current rejection letters. Insufficient justification of the reason for rejections of in-State schools which have accepted the student or would like to screen the student. 18
Timelines for Applications/Reapps and Responses Within 6 days of the student start date at the NYS approved out-of-State placement, an application must be sent to NYSED or June 1 of the preceding year for reapplications. NYSED has 15 days to respond to the reapplication or application in writing. If the response is an initial denial letter, the district has 20 days to cure the deficiencies and reply to the initial denial letter. NYSED then has 10 days to respond to the resubmission in writing. 19
Timelines continued If NYSED s response is a final denial, the district has 40 days from the initial denial letter to request an administrative review. 20
Did you: Learn things you did not know about the residential process or application for tuition reimbursement? Do you have questions regarding graduation requirements and states who issue diplomas to NYS Students?? Ask all the questions you had regarding the process? Get answers for all of your questions? Find this helpful? 21
Resources References: http://www.p12.nysed.gov/specialed/lawsregs/part200.htm http://www.p12.nysed.gov/specialed/applications/outofstate/Placemen ts-Out-of-State-Residential-Schools.html http://www.p12.nysed.gov/specialed/publications/policy/chap600.pdf http://www.p12.nysed.gov/specialed/publications/EducResponsSchool AgeResidence.pdf Links to OPWDD, OCFS and OMH http://www.opwdd.ny.gov/opwdd_services_supports/children/transiti on-students-developmental-disabilities http://www.opwdd.ny.gov/opwdd_services_supports/children/opwdd- front-door http://ocfs.ny.gov/main/ https://www.omh.ny.gov/ Beth Karalak beth.karalak@nysed.gov or 914-940-2900 22
