CSU RSO Advisor Expectations and Reporting Duties
"Learn about the expectations and reporting duties for advisors of student organizations at Cleveland State University. This guide outlines the responsibilities, including maintaining contact, attending events, offering guidance, and reporting negligence or wrongdoing. Advisors are crucial in advocating for organizations and ensuring adherence to policies. Familiarize yourself with the essential guidelines to support student groups effectively and promote a safe environment on campus."
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Presentation Transcript
CSU RSO Advisor Orientation Presenter: Dan Lenhart, Marketing & Web Specialist Center for Campus Engagement d.lenhart@csuohio.edu
CCE Staff Kimberly Springer Director k.s.springer@csuohio.edu Samantha Broaddus Asst. Director Events/Activities s.broaddus@csuohio.edu Daniel Lenhart Marketing & Web Specialist d.lenhart@csuohio.edu Micaela Ostheimer Coordinator Fraternity & Sorority Life m.ostheimer@csuohio.edu Maureen Spreng Budget Officer studentorgfinance@csuohio.edu
Important Links VikesConnect https://vikesconnect.csuohio.edu Center for Campus Engagement (CCE) https://www.csuohio.edu/campus-engagement Vikes Care https://www.csuohio.edu/care MagnusACTS@csuohio.edu RSO Links resources for students https://www.csuohio.edu/campus-engagement/links-2
Advisor Expectations Maintain contact with the student organization on a monthly basis at minimum Attend events/travel if possible Offer guidance regarding organization function and finances Advocate for the organization Encourage adherence to CSU policy and procedure Review and respond to organization requests Event/Space Travel Spending Funding Officer changes
Duty to Report Advisors have a responsibility to report any forms of negligence or wrongdoing taking place within the organization. Once knowledgeable of a situation that would jeopardize members of the organization, themselves, or the University, advisors are strongly advised to contact CCE immediately. Examples of issues that can/should be reported include: Inappropriate utilization of allocated and/or agency account funds Students traveling who are unapproved Hazing activities Non enrolled students participating as members of the organization Inappropriate events being held Inappropriate venues being utilized for student organization sponsored events Fronting for other organizations where an active group endorses an inactive group for an activity/event Unpaid balances to national organizations If a student leader is experiencing difficulties, is acting out of character, or raises cause for concern, please utilize the campus resources available (CARE) to report their behavior, circumstance, or activity by emailing your concern to MagnusACTS@csuohio.edu.
Organization Events Must submit event request in VikesConnect Conference Services makes final decisions on space Follow Conference Services event classifications: https://www.csuohio.edu/sites/default/files/Event%20Classifications.pdf Advisor will be notified via email to review and render decision Be aware of potential fees/costs No explicit music may be played at events. Events should be family friendly
Organization Travel Organizations must submit the travel request form 45 days in advance of travel Advisor must sign Emergency Contact form Advisors are not required to travel with their organization, however, it is encouraged whenever possible All travel arrangements will be made by our Budget Officer Reimbursements for meals or incidentals must be submitted within 10 business days after returning from trip. Receipts must be itemized. Students traveling without notification will not be reimbursed and may be subject to student conduct violations. Van Rental program is now available to organizations
Financial Tips Avoid spending your own money and seek reimbursement Be aware of State of Ohio Sales Tax Amazon & Apple websites Do not make any travel arrangements CCE Budget Officer will work with students on this Do not use Venmo, PayPal, Cashapp, Eventbrite, etc. to collect credit/debit card payments Organizations must use ShopNet. Advisor must set up O Drive for reports Policies for food consumed on campus have changed.
Questions Please email us at studentorgs@csuohio.edu with any questions.
