Daily Highlights: Session Summaries and Improvements for Presentation Accuracy
Highlighting the process of creating daily summaries based on session talks, including suggestions for enhancing presentation accuracy. Steps involve authors providing concise highlights, verification during presentation load in SPLtrak, revisions by session chairs, and a concatenated list for easy web viewing. Questions include the role of the highlights chair at events, collaboration with awards chair, inclusion of photos, approval process, and integration with SPLtrak.
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Presentation Transcript
Daily Highlights Nick Rolston (ASU) Patrizio Manganiello (TU-Delft)
Current Method of Highlights 1) Session chairs write a brief summary of talks during the session. This goes into the SPLtrak system and can be viewed later as a simple webpage dump here (now dead): https://ieee- pvsc.org/ePVSC/Forms/session_form.php?Onsite_Code=HIGHLIGHTS 2) GSAs assigned to the room also write a brief summary of talks during the session they are assigned to. This goes into a daily google doc set up by the Highlights Chair by area/session to make it easy to find their place. Last year s files are all here: https://docs.google.com/document/d/1lS6KINwBadjIxWlgxOpSMrJ4bE96hw98e -UyaBLBNLE/edit?usp=sharing
Ideas for Improvement (THANKS to Steve Polly!) 1) On submission of an abstract, authors are required to provide a highlight which should be limited to some number of characters (250 should be plenty). They should be informed this will be used in support of the daily highlights for the conference, but importantly, may be modified by the session chairs or highlights chair for accuracy or clarity in what was actually presented. 2) On site at the conference, when they load their presentation into the SPLtrak system, they are shown the Highlight they originally wrote, and are asked if it is still accurate and given a chance to change to what they are actually showing. Also, they are asked who the presenting author is (to allow you to automate integration of author and institution). 3) When presenting, the session chairs see a pre-populated highlight for each talk, and they are instructed to modify it, if needed, for accuracy or clarity of what was actually presented by the author. The session chairs are also asked to verify the presenting speaker in the system. 4) SPLtrak provides the highlights chair with a concatenated list of highlights, separated by session and area. Basically, a basic website dump that shows all the highlights, in order, from each session, with the Area and Session title as a header for it, for all sessions that day, in order (just like the setup of the daily highlights)
Questions for our Roles? 1) Does the highlights chair need to still attend all plenary sessions, keynotes, and any special events (WiPV, minority carriers, trivia night, banquet, etc.) and writes highlights/summaries of those? 2) Should we still be in communication with the Awards Chair to make sure we get a list of the winning poster from each poster session/area and also the list of those nominated for an award, to be recognized at the end of the daily highlights documents? 3) Do we need pictures in these highlights? There was not a great streamline path to ingest photos from those taking them to identify who or what session was in the photo and tie it to anything. How to improve on this process? 4) Once a draft was done, would we send it to the program chair for approval before it would get posted to the website? 5) How can we work with SPLtrak to integrate these ideas/changes?
