Data Governance and Surveillance Technology Policy 2021 in City of Syracuse

Surveillance Technology Policy and Data Governance 2021 Surveillance Technology Working Group Meeting #7 7.27.2021 1 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Agenda Where We Are Review New Technology Requests Status Update: Public Comment Review Community Asset Tracker Technology Audit Next Steps Questions 2 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Where we are Today Last session Coming up Review Press Release and other documentation Move forward on assessing FotoKite and Vacant Lot Monitoring and Community Asset Tracker Build recommendations for FotoKite and Vacant Lot Monitoring 3 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Significant Changes Surveillance Technology: Technologies or capabilities that observe or analyze the movements, behavior, or actions of identifiable entities (including individuals, groups, organizations, software, or hardware) in a manner that is reasonably likely to raise concerns about civil liberties, freedom of speech or association, racial equity or social justice. Data Collection Technology: Technologies that use a systematic approach to gathering and measuring information from one or more sources in a way that contributes to a complete and accurate picture of an area of interest. Identifiable Individuals: Any information that can be used to distinguish one person from another or can be used for deanonymizing previously anonymous data. Anonymization: The process of removing personally identifiable information from data sets, so that the people whom the data describe remain anonymous. Differentiated by Weak Anonymization (PII is removed from data) and Strong Anonymization (features to redundantly encode PI or can be used in de- anonymization removed from data). Surveillance Software: Is or supports any electronic device, software program, or hosted software solution that is designed or primarily intended to be used for the purpose of surveillance. Software with a secondary purpose of surveillance will also be reviewed by the group with the understanding that the primary intent is not surveillance. 4 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review New Definitions Disclosure & Opt Out: A direction by the constituent that you not disclose nonpublic personal information about that consumer to a nonaffiliated third party Implied Consent: Consent which is not expressly granted by a person, but rather implicitly granted by a person's actions and the facts and circumstances of a particular situation (or in some cases, by a person's silence or inaction) Justified without Consent: Improper Collection of Data: 5 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Decisions Fotokite: Aerial UAS allowing for different perspectives during crisis response. Not exempt, will go through the process. Press Release out, currently in public comment period Dept updating request form Vacant Lot Monitoring: Sensor that detect changes in a scene to monitor lots for dumping. Not exempt, will go through the process. Press Release out, currently in public comment period Dept updating request form DocuSign: Electronic signature tool. Exempt, moving forward to implementation. Exempt from process Community Asset Tracker: Camera with machine learning algorithm to identify objects within the city. Not enough information, tabled until more details are provided. Being discussed today 6 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review SLAs 2 - 6 Weeks (10 - 30 Business Days) Every 2 Weeks (10 Business Days) 2 Weeks 2 Weeks (10 Business Days) (10 Business Days) Initial submission to determination of surveillance Short duration meeting to vote on technology exemptions Public comment period: Issuance of press release Council meeting Submission of finalized form (by dept.) to time of recommendation. Group will individually research; departments will get follow-up questions; group to vote yes/no; and submit recommendation. (*) For now public input will be received via a Google Form and in the future will be on the new website. 7 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Working Group Head: Group representative Johannes, nominated by Jen Tifft Executive Secretary: Agenda-setting and executing SLAs. [Nominees] Working Group Counsel Patrick Blood, Corporation Counsel, City of Syracuse 8 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Community Asset Tracker 9 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Status Update End of Public Comment Period: Fotokite Positive: 26 Negative: 7 I think this technology may not be very effective in many situations where the most common emergencies occur. Thinking of severe rain or snow storms that cause many accidents, the FotoKite drone will likely struggle to function or completely fail to fly in rain/snow and with high winds. Rain/snow may also block the cameras view. FotoKite may be most useful in fire fighting and mass shootings. We need to stop the crime if the city is to move forward in a positive direction. No one wants to live or work in a city where violence and crime reign with impunity. Any technology that can be implemented to increase public safety and allow more efficient and effective response to critical incidents should be considered and implemented. We however MUST have oversight in place so as to ensure such technologies are used appropriately in an effective and reactive manner and not to extend unreasonable surveillance where it is neither needed nor justifiable. I vote no. This is the kind of thing that sounds good in theory but has a ton of abuse potential. What's to stop this being used for more broad surveillance of citizens and only be used for specific security concerns? 10 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Status Update End of Public Comment Period: Vacant Lot Monitoring Positive: 22 Negative: 14 I understand the need for some surveillance, but these technologies seem reckless in a world where private companies and our own government are able to monitor all citizens with very little oversight. Whatever good intentions these programs have don t feel worth the potential for abuse from bad actors, especially when we already have neighborhoods absolutely full of police cameras throughout the city. The potential for abuse just feels too great, the answer to these problems should not be simply more tracking of private citizens, the slope is simply too slippery In my neighborhood I have two lots that are being used as a dump. I have watched my neighbors put there old mattresses and trash on them. I really think this brings down the neighborhood and my properties value. I would like to see people being held accountable. Yes the city should deploy this technology to clear the blight in our neighborhoods especially if the dumping is toxins the would endanger our citizens. Please put the money to better use. We don t need more surveillance in this city, we need technology in city schools. The money could also be utilized on preventative or structural causes for our youth. We do not need more surveillance. 11 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Key Questions FotoKite Vacant Lot Monitoring How will this technology interact in inclement weather? Who is going to vet users and hold them accountable for when, where, and how these drones are used? What's to stop this being used for more broad surveillance of citizens and only be used for specific security concerns? Will these photos/ videos be available to the public? What measures are taken by FotoKite to prevent this information from being accessed by third parties, and exactly what limitations are placed on when these flights can occur? What is the current process and why does it have to change? Will law enforcement be involved? What happens to the data, and what happens if I m recorded? Will other illegal activities be prosecuted if captured? Are these being aimed at privately owned vacant lots? How long is data held? What kind of notification is given if there is a data breach? What kind of security is there to control the cameras? Can people monitor the cameras in real time? Are the cameras recording all the time or just taking periodic images? 12 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Next Steps Voting & Recommendation Process Requesting Department will make any desired changes to original request form Within 2 weeks of receiving updated form, group to decide whether to request or not Make binary request to Mayor Bring together supporting and dissenting comments 13 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Technology Update **Please also send any technologies that you are aware of over to Amanda to be documented for the technology audit** 14 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Questions ? 15 CITY OF SYRACUSE