Data Governing Board Meeting P20 WIN Summary
The Data Governing Board meeting for P20 WIN on January 31, 2025, covered various agenda items including attendance, data requests, policy discussion, secure data enclave, research collaborative, marketing, grant updates, and more. The meeting highlighted the current data request pipeline, focusing on topics such as disconnected youth, education, workforce pathways, housing vouchers, and program outcomes. Additionally, statutory requirements and recommendations from reports were discussed, along with status updates on draft reports and policy development within P20 WIN.
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Presentation Transcript
Data Governing Board Meeting P20 WIN January 31, 2025
2 Agenda 1. 2. Attendance 3. Staff Welcome 4. Data Requests 5. Policy Discussion 6. Secure Data Enclave 7. Research Collaborative 8. Marketing and Communications 9. Grant updates 10. Other Business 11. Adjourn Public comment
4 Current Data Request pipeline Pre-Publication Review/Release Disconnected Youth (#43/#43b) In Analysis Education and Workforce Pathways (#42) Scheduling Data Transfer Housing Choice Vouchers (#40) Young Mothers Program (#46) DSA circulated for signature/signed Postsecondary Labor Earnings (#50b) In Review Roberta Willis Scholarship Program outcomes (#41) Crossover Youth / Privacy Enhancing Technology Pilot (#52) Sheff outcomes (#51) In Development Mental Health Access (#49) UConn graduates labor market earnings (#53) Westat evaluation of programs for youth and young adults transitioning out of foster care DCF justice-involved youth education outcomes
Statutory requirements and recommendations from the report: Public Act 24-45 in Sec. 22 states that the P20 WIN Exec Board "shall submit an annual report on disconnected youth" using data model from request 0043. The Dalio report recommends that an update "...should include the overall count of at-risk and disconnected young people and breakdowns by key demographics and subgroups."
Status Update Draft report circulated with Agency DGB members for pre- publication review Kids Cabinet briefed on the report Report to be released soon OPM working with BCG to develop handoff documentation
9 P20 WIN Policy Development
Policy Versus Process: What Is the Difference? Policy Process How What and Why 10
Value of Data Policies Codify executive leaders definition of and commitment to rules. Create a framework for decisionmaking about and accountability for managing data across the agency or state. Ensure compliance with relevant state and federal laws and regulations. Help communicate to and manage expectations of all affected staff (internal and external) regarding the rules and why they exist. 11
Policy: What We Do and Why We Do It A set of guiding principles and/or rules used to establish direction Statements of what and/or why Non-negotiable Guides decisionmaking by setting parameters 12
Policy: What We Do and Why We Do It (Continued) High-level, allowing for some discretion in implementation Changes infrequently Typically requires executive leadership approval 13
14 P20 WIN Policy Development Policy A document that explicitly states the organization or systems values Rules to establish guidelines and directions Changes infrequently Process Reflects work in action Can change as work and processes change Step-by-step implementation Examples: Route to destination Actual steps to construct a building Examples: Rules of the road Building codes
15 Existing P20 WIN Policies Metadata Management Approved by DGB: Yes Needs Refresh: Yes Schedule: April DGB Pre-publication Review Approved by DGB: Yes Needs Refresh: No Incident Response Plan Approved by DGB: Yes Needs Review: Yes Schedule: refresh in consultation with subcommittees Data Security Approved by DGB: Yes Needs Refresh: Yes Schedule: May DGB
16 Draft Data Quality Policy Purpose: To ensure that all Participating Agencies have adequate documentation and processes to promote the availability of high-quality data for data users.
17 Secure Data Enclave Policy Development Three subcommittees: Data Security Data Privacy Reviewed charters Next meetings scheduled next week Joint Meetings Peer Learning/Sharing and Data Classification Policy Kicked off yesterday! Legal Will Kickoff in April/May Joint meeting - peer learning
Secure Data Enclave
Research Collaborative
20 Establishing the Research Collaborative The goal of the research collaborative is to enable P20 WIN member agencies to address research questions related to state policy priorities. To advance this work, we must identify: Questions Researcher capacity
21 Research Collaborative: Progress to date State data road shows (2023-2024) Update to the Learning Agenda (2023-2024) Development of evaluation Requests for Proposals (2024) Procurement exploration (2024)
22 Research Collaborative: Next steps Review Learning Agenda questions for your agency's issue area Direct agency engagement to solicit questions for the initial RFP RFP development Review RFP with Executive Board before release
Marketing and Communications
25 Active Grants 1. SLDS 2019 Site visit report and Executive Summary finished Communications consultant 2. SLDS 2023 Data Governance workshop policy documents due TODAY 3. WDQI Round 9 Webinar next Thursday 4. IES Research APPAM presentation in November
