Data Management in Institutional Repositories at University of Regensburg
Process of using institutional repositories to store data related to payments at the University of Regensburg, focusing on open access publications, funding mechanisms, and central administration of publication charges.
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Dr. Gernot Deinzer University Library Regensburg Dr. Max Mustermann Referat Kommunikation & Marketing Verwaltung Using the institutional repository to store data related to payments Dr. Gernot Deinzer University Library Regensburg Dieses Werk ist lizenziert unter einer Creative Commons Namensnennung 4.0 International Lizenz.
Dr. Gernot Deinzer University Library Regensburg QUESTIONS ABOUT OPEN ACCESS
Dr. Gernot Deinzer University Library Regensburg General Open Access How many publications at the University are Open Access? Why are publications Open Access? How about the qualtity of Open Access articles? Fees How much spends the university for Open Access? How much is financed by the library? Vissibility Are the (most important) metadata set? How can data be reused?
Dr. Gernot Deinzer University of Regensburg University of Regensburg OPEN ACCESS SITUATION
Dr. Gernot Deinzer University of Regensburg OA-Situation Primary OA publications DEAL und transformation Agreements Central Funds for Gold Open Access Hybrid Open Access Support of community-based business models OLH/SciPost DOAJ SCOAP Parallel publications Consultation Agreements Instiututionel Offers University Press / Primary publications (z. B.PhD thesis) Journals Research Data/Software
Dr. Gernot Deinzer University of Regensburg Central administration of publication charges Obligatory steps Decision for payment together with researcher Invoice to central billing office Assignation to library Payment by Library Fund for publications Funding body Own Research Money Inventory = record in institutional repository
Dr. Gernot Deinzer University of Regensburg What Data do we store in our repository? DATA, DATA, DATA
Dr. Gernot Deinzer University of Regensburg What are (Meta-)Data of a publication? Title DC Author Pages Are we missing some data? Account for payment Faculty Internal Information Chair Part of agreement Rights License How do we connect the data? Acknowledgements Funding APC
Dr. Gernot Deinzer University of Regensburg Identifier of a publication But how can I identify a publication, which has no or not yet a doi? Manuscript number Invoice number Not publicly available
Dr. Gernot Deinzer University of Regensburg Data we collect Bibliographic Data Cost data Standard (Crossref) IDs (Invoices. Manuscript) Related to institution Amount, type Chair/Working Group Projects (UR/non UR) Literature Payments (Cost centre, transaction number) Invoice (Document) Identifier Listing in Datenbases normal pdf Machine readale License Right transfer JATS Data related to rights Fulltext
Dr. Gernot Deinzer University of Regensburg Points for Orientation Requirements for Open Access repositories https://www.coalition-s.org/technical- guidance_and_requirements/ COAR Community Framework for Best Practices in Repositories https://www.coar-repositories.org/news-updates/open- consultation-coar-community-framework-for-best-practices-in- repositories/
Dr. Gernot Deinzer University of Regensburg Data imported from external sources Metadata: Crossref, Datacite, PubMed Additional data (Literature, Projects not UR): Web of Science Freely available versions: unpaywall Payment information other institutions Payment datas from central administration
Dr. Gernot Deinzer University of Regensburg Gold OA with APC Springer DEAL Hybrid Springer DEAL Gold Wiley DEAL Gold Wiley DEAL hybrid Hybrid OA Other tranformative agreements OLH Scipost SCOAP OA-Journals without APCS Gold OA with APCs Gold OA without APCs Open Access Types Green Open Access On OA Primary publication University Press Allianz/National licences 38 Abs. 4 UrhG Rights transfer -1994 Individuel contract OA version in other repository
Dr. Gernot Deinzer University of Regensburg Documentation Payment and legal basis
Dr. Gernot Deinzer University of Regensburg Documentation Payment and legal basis Fulltext article Metadata License Free for everyone
Dr. Gernot Deinzer University of Regensburg Documentation Payment and legal basis AdditionalFile: Invoice Legal basis Visible just for staff No effect on fulltext status
Dr. Gernot Deinzer University of Regensburg How is the ratio between subsidy and full funding? How much publications cost more than 2,000.- ? How much OA publications have a free license? How much publications were published with an DFG project involved? How big is the part of funded publications listed in Web of Science? FULLY AUTOMATED REPORTS
Dr. Gernot Deinzer University of Regensburg
Dr. Gernot Deinzer University of Regensburg Possibility of export CSV HTML JSON Grouping E.g. journals E.g. subjects Different sortings
Dr. Gernot Deinzer University of Regensburg Number of results Fullfillment of condition in percent e.g. Paid Publications 2022 84 % Subsidy of 700.- Else: whole APC paid
Dr. Gernot Deinzer University of Regensburg Single Publications Green: condition is fullfilled Red: condition not fullfilled with information about costs
Dr. Gernot Deinzer University of Regensburg Overview over payments (just German text) STATISTICS
Dr. Gernot Deinzer University of Regensburg
Dr. Gernot Deinzer University of Regensburg Filtering possible: - OA-Type - Institutions - Projects - Publication type - Publisher - Sries - Authors -
Dr. Gernot Deinzer University of Regensburg Selection of time period possible
Dr. Gernot Deinzer University of Regensburg Distribution of different OA-Types How mcuh publications is free due to?
Dr. Gernot Deinzer University of Regensburg Number paid articles Untill: 2020: paid by library Since 2021: Whole University Monthly and yearly numbers
Dr. Gernot Deinzer University of Regensburg Amount of Payments Untill 2020: paid by library Since 2021 whole University
Dr. Gernot Deinzer University of Regensburg How do we get the data in other systems? INTERFACES
Dr. Gernot Deinzer University of Regensburg OAI-Interface for data related to payments https://epub.uni- regensburg.de/cgi/oai2?verb=ListRecords&metadataPrefix=OpenAPC&set=6F615F747970653D676F6C645F 70616964
Dr. Gernot Deinzer University of Regensburg Application: Harvesting
Dr. Gernot Deinzer University of Regensburg Conclusion Need standards for all OA publications including costs, transformative agreements, memberships, community models
