Deactivating and Deleting Electronic Collections in Libraries
Learn about the process of deactivating and deleting electronic collections in libraries, including reasons for each action and the implications for accessibility and discovery. Explore a sample electronic collection and its service activation status. Discover when to deactivate or delete collections and the impact on end users and library systems.
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Deleting an Electronic Collection Yoel Kortick Senior Librarian https://collegerank.azureedge.net/wp-content/uploads/2015/03/bapst-library-boston-college.jpg 1
I Introduction II Our sample electronic collection III Deleting the electronic collection 2
Introduction In addition to this presentation see also the on line help at https://knowledge.exlibrisgroup.com/Alma/Product_D ocumentation/010Alma_Online_Help_(English)/040Re source_Management/050Inventory/020Managing_Ele ctronic_Resources#Deleting_an_Electronic_Collection There are cases where an institution may wish to Deactivate an electronic collection Delete an electronic collection 3
Introduction It may be preferable to deactivate an electronic collection if the institution wishes to temporarily no longer make it accessible to the end user. In this case there may be a chance that in the future they will wish to reactivate it. If the institution no longer wishes to have an electronic collection accessible now or in the future then it may be preferable to delete it. In this way it will no longer appear in discovery (as it will not be published) and it will no longer appear in the repository search. 4
I Introduction II Our sample electronic collection III Deleting the electronic collection 5
Our sample electronic collection Electronic collection Gale Cengage PROMT is active in Alma and discoverable in Primo. It has 1011 portfolios. Here it is in Alma: 6
Our sample electronic collection The service activation status of the electronic service of the collection is available 7
Our sample electronic collection Here is the electronic collection in Primo 8
I Introduction II Our sample electronic collection III Deleting the electronic collection 9
Deleting the electronic collection To delete the electronic collection search for it and choose Delete . 10
Deleting the electronic collection After clicking Delete" you will be prompted to choose how you want to handle the bibliographic record which (before deletion) is linked to the electronic collection. The options are: Delete bibliographic record(s) Do nothing Suppress bibliographic record(s) As we will see in the next slide, in this scenario we are choosing to delete the bibliographic record. 11
Deleting the electronic collection A job runs in the background to deletes the electronic collection. 13
Deleting the electronic collection The electronic collection including all 1011 portfolios has been deleted 14
Deleting the electronic collection The electronic collection no longer appears in Alma. 15
Deleting the electronic collection The electronic collection no longer appears in Primo. 16
