Defense Commissary Agency EBS Update at American Logistics Association 68th Annual Convention
The Defense Commissary Agency is implementing commercial industry best practices to enhance operations and benefit its members. By adopting a COTS solution and standardizing processes, DeCA aims to modernize and streamline its operations across CONUS and OCONUS locations. Automation of data exchanges and flexibility to adapt to industry advancements are key focuses. Incremental improvements through Enterprise Business Solution Increments and detailed system/product overview highlight the agency's efforts to enhance merchandising, replenishment, sales channels, inventory management, and more.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
DEFENSE COMMISSARY AGENCY EBS Update American Logistics Association 68th Annual Convention Mr. Robert Comer Program Executive Officer Your Commissary It s Worth the Trip! October 28, 2015
EBS Fundamental Principles Defense Commissary Agency Implement commercial industry best practices to optimize operations & service member benefits Implement a COTS solution that is used in the commercial grocery industry that will allow DeCA to adopt a 21st century solution Standardize processes and procedures across CONUS and OCONUS locations eliminating all stove piped process Eliminate manual processes and automate data exchanges with vendors Provide maximum flexibility (with minimal cost and disruption) to keep up with commercial industry advancements Your Commissary It s Worth the Trip! Your Commissary It s Worth the Trip!
Enterprise Business Solution Increments Defense Commissary Agency Increment 1 Merchandising (2015-2016) Power HQ Increment 2 Replenishment (2016-2017) Your Commissary It s Worth the Trip! Items and Assortments Retalix 10 Inventory Manager with DDR Increment 3 Sales Channel (2017-2019) Pricing and Promotions Retalix 10 Store & Sales, Retail One C&M, and Power+ Financials Purchasing and Vendors Increment 4 (2018) Inventory Management Vendor Portal Ordering and Receiving Power Enterprise Advanced (Power+) POS Mobile POS Planogramming Transfers, Returns, Adjusts SCO Kiosks Scales Warehouse Management Forecasting / Optimization Cat. Analyzer & Bill Backs JRS JRS Self Scan Mob. Shopper Dock Scheduling Inventory Accounting eCommerce RTI Labels Transportation Optimiz. Mobile Interface - Scales Store Manager and Mobile Yard Management Loyalty Campaigns Order Management and Billing (OMB) Promotions and Coupons Purchasing / Warehouse Replenishment Customers Personal. 3 Financial Info Mgmt (FIM) Your Commissary It s Worth the Trip!
System/Product Overview Defense Commissary Agency Power HQ is the central catalog containing DeCA s item master file and vendor data. All perishable and semi perishable items will be centrally managed. Pricing All Regular and promotional cost of items will be managed and input into the central tool. Both EDI (879 for Regular cost and 889 for Promotional cost) will be loaded. Web based pricing will also be available. Promotions - Power HQ will allow category managers to centrally manage all promotions, local and national, at all stores. Category managers will be able to establish promotional calendars and approve all promotions. Power HQ Vendor Portal is a web-based application designed to increase collaboration between Category Managers, Contracting, and its vendors/suppliers. Authorized users (Vendors) will log into an appropriate profile, which determines their roles, permissions and menu options as assigned Increment 1 Your Commissary It s Worth the Trip! Your Commissary It s Worth the Trip! 4
System/Product Overview Defense Commissary Agency Planogramming - The Galleria planogramming solution combines merchandising strategy with sales data and store fixture information which then produce automated and optimized planograms at a variety of levels. Store-specific or store-cluster planograms contain the right products, merchandised in the right place, with optimal quantities to suit the demand of customers. Your Commissary It s Worth the Trip! Category Analyzer tool delivers the critical sales and Patron savings information that DeCA Category Management teams need to make decisions that can reduce inventory, increase sales, raise patron savings, and create better merchandise strategies. Bill Back Manager provides DeCA with a quick and efficient method for entering and generating invoices to brokers, manufacturers, and DSD vendors for various types of promotional activities. This capability includes the creation of agreements at any time during the deal life cycle: past, present, or future. Item-based agreements can be entered by UPC, item code, price link, or simple copy/paste. Your Commissary It s Worth the Trip! 5
System/Product Overview Defense Commissary Agency Invatron s E-Plum Enterprise Scale Manager - Invatron s E- Plum will interface between Power HQ and the in-store scales to ensure item data, pricing, label formats, barcode formats, allergen information, and country of origin information. Your Commissary It s Worth the Trip! E-Plum s web-based system will enable DeCA complete visibility of the scale printer network across all stores. E- Plum offers timely exception-based reporting of any problems that can result in a loss of data integrity. Your Commissary It s Worth the Trip! 6
EBS Increment 1 Defense Commissary Agency Your Commissary It s Worth the Trip! Your Commissary It s Worth the Trip! 7
Increment 1 Project Schedule Defense Commissary Agency Your Commissary It s Worth the Trip! Your Commissary It s Worth the Trip! 8
Industry Discovery Sessions Defense Commissary Agency Participants Key Topics A total of 17 Industry Partners Manufacturers Vendor Portal Onboarding Business model diversity Roles and Responsibilities Communication Training Requirements FAQ s Your Commissary It s Worth the Trip! Brokers Selling brokers Direct Store Delivery (DSD) vendors Service Contractors Supply Contractors Matrix /Criteria Used Contract Vehicles Supply Chain Models Business Size Store Support levels in CONUS and OCONUS Cross Representation across all categories Overall Findings The strategy to use SAM data for the Vendor Portal onboarding process will work as planned Industry will be able to adapt to the Vendor Portal roles and permissions with minimal impact to their Organizational structure at a Sales Level Over 200 Industry questions captured during the sessions. 100% positive feedback from Industry Recommend meeting with Distributors next Your Commissary It s Worth the Trip! 9
Impact to DeCA Suppliers Increment 1 Defense Commissary Agency All DeCA vendors will be using the Supplier / Vendor Portal for item and cost submissions based on predefined roles Contracts will also be handled through the Vendor Portal DeCA will use 879 s for regular cost submissions; 889 s will be used for promotional cost submissions Unit movement by vendor will be displayed on the Vendor Portal All perishable and semi perishable items will be managed centrally Your Commissary It s Worth the Trip! Your Commissary It s Worth the Trip! 10
Next Steps Defense Commissary Agency DeCA Industry FAQs will be released in Oct/Nov 2015 Industry day will be announced soon. Discussions will include: Process changes and impact to vendors Contracting and onboarding processes The EDI transaction sets will be provided (879 and 889) Distributor discovery sessions to be conducted in Nov 2015 Planogramming data exchange will be discussed in early 2016 Your Commissary It s Worth the Trip! Your Commissary It s Worth the Trip! 11
